.THE CORPORATION OF THE VILLAGE OF MONTROSE
BYLAW #557
A BYLAW TO
REGULATE THE PROCEDURES OF COUNCIL MEETINGS.
It
is the purpose of this Bylaw to implement rules of order and guidelines for the
orderly conduct of meetings of the Council of the Village of Montrose. With the adoption of this Bylaw, the Council
of the Village of Montrose endorses Sir John Bourniot’s Principles of
Parliamentary Law:
To protect a minority and restrain the improvidence or tyranny of a majority; to secure the transaction of public business in an orderly manner; to enable every Member to express his opinions within limits necessary to preserve decorum and prevent an unnecessary waste of time; to give abundant opportunity for the consideration of every measure, and to prevent any legislative action being taken upon sudden impulse.
WHEREAS section 235 of the Municipal Act RS Chap. 323 directs the Council of the Village of
Montrose to regulate council meetings by bylaw,
NOW THEREFORE,
the Council of the Village of Montrose, in open meeting assembled, hereby
ENACTS AS FOLLOWS:
1. (1) This
Bylaw may be cited as the “Council Meeting Procedures Bylaw (2000)”.
2. (1) All meetings of Council shall be governed
by Part 5.2 of the Municipal Act RS
Chapter 323, by Robert’s Rules of Order,
and as further regulated in this Bylaw.
3. (1) All Regular Meetings of Council shall be held in the Council
Chambers of the Village Office, at 565 – 11th Avenue in Montrose.
(2) Unless suspended pursuant to this Bylaw,
Regular Meetings of Council shall be held on the first and third Tuesday of
every month.
4. (1) Regular Meetings of Council shall be called
to order at 7:00 PM or, if no quorum is present at that time, as soon as a
quorum is assembled. Where no quorum is
present at 7:15 PM, the meeting shall be deemed canceled.
(2) Subject to the meeting extension provisions
of this section, Regular Meetings shall be adjourned not later than 10:00 PM.
(3) Where the business of a Regular Meeting is
not concluded at 10:00 PM, the Mayor, at his discretion, may order an extension
of the meeting and call for the meeting to be adjourned not later than 10:15
PM.
(4) Where the business of a Regular Meeting is
not concluded at 10:00 PM, Council may, by resolution, extend the meeting to
10:30 PM.
(5) In lieu of extending a Regular Meeting, or
where Council fails to approve a resolution to extend a regular meeting, the
Mayor may refer the unfinished business to the next Regular Meeting.
5. (1) Not later than 4 p.m. on Friday preceding a
Regular Meeting of Council, the Clerk shall cause
(a) a copy of the agenda for the Regular
Meeting to be posted on the bulletin board in the Village Office,
(b) a copy of the agenda to be placed on the
desk of each member of Council in the Council Chambers at the Village Office,
and
(c) copies of the agenda to be available to
members of the public at the Village Office.
6. (1) Council may hold a Special Meeting to deal
with any matter.
(2)
Except where notice of a Special Meeting has been waived by
unanimous vote of all Council Members under section 223(3) of the Municipal Act, at least 24 hours before
such Special Meeting, the Clerk shall
(a) give advance public notice of the time,
place and date of the Special Meeting by way of a notice posted on the bulletin
board in the Village Office, and
(b) give notice of the Special Meeting in accordance with section
223 of the Municipal Act.
7. (1) Subject to the limitations of section 242.2
and the requirements of section 242.3 of the Municipal Act, where
Council is of the opinion that the public interest requires that a land,
labour, or legal matter be referred to an In-Camera Meeting, Council may, by
resolution, establish a date, time and agenda for such Meeting.
(2) Persons other than members of Council and
officers of the Village shall be excluded from In-Camera Meetings, unless
otherwise specifically authorized by Council resolution.
(3) Notice pursuant to section 223 of the Municipal Act for an In-Camera Meeting
to be called to order immediately following the adjournment of a Regular
Meeting shall be deemed to have been served provided the agenda for such
In-Camera Meeting is circulated to all members of Council in conjunction with,
and attached to, the agenda for the preceding Regular Meeting.
8. (1) A Committee-of-the-Whole meeting may be
called by the Mayor or any two members of Council for the purpose of
considering any Village matter.
(2) Not later than 72 hours prior to a
Committee-of-the-Whole Meeting, the Clerk shall cause
(a) a copy of the
agenda for the Committee-of-the-Whole Meeting to be posted on the bulletin
board in the Village Office,
(b) a copy of the
agenda to be placed on the desk of each member of Council in the Council
Chambers at the Village Office, and
(c) copies of the
agenda to be available to members of the public at the Village Office.
(3) Terms of reference for ad hoc, special and
standing committees or task forces may be established by Council resolution.
(4) The Mayor may appoint members to ad hoc,
special or standing committees or task forces.
9. (1) The
minutes of Regular Meetings of Council and Committee-of-the-Whole Meetings
shall be presented for approval by Council at the next following Regular
Meeting.
(2) The
minutes of a Special In-Camera Meeting shall be presented for approval by
Council at the next Special In-Camera Meeting .
(3) Minutes and reports of ad hoc, special or
standing committee or task force meetings shall be presented at the next
following Regular Meeting of Council, or as otherwise directed by the terms of
reference established pursuant to this section.
10. (1) The
business of every Regular Meeting of Council shall follow an agenda prepared in
the form outlined in Schedule “A” attached to and forming part of this Bylaw.
(2) The
business of every Special In-Camera Meeting of Council shall follow an agenda
prepared in the form outlined in Schedule “B” attached to and forming part of
this Bylaw.
(3) The
agenda for a Regular Meeting of Council shall be closed at noon on the Friday
immediately preceding the meeting, and no item shall be added to or be deleted
from the agenda following closure of the agenda, unless such addition or
deletion is approved by resolution.
(4) The
Clerk shall provide a copy of the agenda, together with supporting documents,
to each member of Council on Friday preceding the meeting at such location or
address as may be directed by each member of Council.
11. (1) The procedure for the adoption of bylaws
shall be as follows:
(a) A resolution stating: “That Bylaw # …,
cited as the … be now introduced and read a first time.”
(b) A resolution stating: “That Bylaw # …,
cited as the …, having been given due
and detailed consideration by Council, be now read a second time.”
(c) A resolution stating: “That Bylaw # …,
cited as the …, be now read a third time.”
(d) A resolution stating: “That Bylaw # …,
cited as the …, having been reconsidered and having met all prerequisites for
final adoption, be now finally adopted, sealed and signed by the Mayor and the
Clerk.”
(2) Council
may combine second and third reading of a bylaw. A resolution to that effect shall state: “That Bylaw # …, cited
as the …, having been given due and detailed consideration by Council, be now
read a second and third time.”
12. (1) Unless otherwise authorized by the Municipal Act, Council shall not
consider a resolution for the final adoption of a Bylaw prior to one day after
the meeting where a resolution for third reading of the Bylaw was approved.
(2) A resolution for the final adoption of a
Bylaw may be considered at a Regular Meeting, or at a Special Meeting open to
the public and called for that purpose.
13. (1) If
any section, subsection, sentence, clause or phrase of this Bylaw is for any
reason held to be invalid by the decision of any court of competent
jurisdiction, the invalid portion shall be severed and the part that is invalid
shall not affect the validity of the remainder.
(2) Bylaw
#526 is hereby repealed.
(3) This
Bylaw shall come into full force and effect on the final adoption thereof.
READ A FIRST
TIME this
21st day of December, 1999
READ A SECOND
TIME this 21st day of December, 1999
READ A THIRD
TIME this 21st day of December, 1999
RECONSIDERED
AND FINALLY ADOPTED this 4th day of
January , 2000
_________________________ _________________________
Mayor Clerk
Certified a true copy of Bylaw 557, as adopted
_______________________________________
Clerk
THE CORPORATION OF THE VILLAGE OF MONTROSE
BYLAW #557
1.
Call to Order
2.
Adoption of the Agenda
3.
Delegations
4.
Approval of the Minutes
5.
Consent Calendar
6.
Motions & Submissions
7.
Referrals from Prior Meetings
8.
Correspondence
9.
Reports & Memoranda
10. Financial
Matters
11. Bylaws
12. Policies
13. Member Reports
& Inquiries
14. Adjournment
AGENDA
APPENDIX
(Items of
general interest to Council but not requiring formal consideration by Council)
GENERAL
INFORMATION
(Items of
general interest, not provided to Council with the agenda but available for
perusal at the Office of the Clerk)
THE CORPORATION OF THE VILLAGE OF MONTROSE
BYLAW #557
1.
Call to Order
2.
In-Camera Resolution
3.
Adoption of the Agenda
4.
Approval of the Special Meeting Minutes
5.
Land Matters
6.
Labour Matters
7.
Legal Matters
8.
Adjournment