THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #35-98

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on November 17, 1998.

Present:                      Mayor M. Walsh

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Councillor D. Berriault

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the agenda of Regular Meeting #35-98 be adopted as circulated.

                                    CARRIED

                                    Delegations

                                    Nil

                                    Minutes     

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the minutes of the Regular Meeting #33-98 of November 3, 1998 be adopted as circulated.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the Consent Calendar including:

1.     B.C. Corps of Commissionaires October Report;

2.     MIABC - Risk Management Tidbits - October 1998;

3.     Lidstone, Young, Anderson - Client Bulletin;

4.     RDKB - October Building Inspection Report, and

5.     UBCM - Submissions on Gaming, Freedom of Information, Multilateral Agreement on Investment and Builders Lien

                               be accepted as circulated.

                                    CARRIED

Bylaw Enforcement  Council requested that the unlicensed vehicle parked on 8th Avenue, and the tarp covered storage on 8th Avenue and 3rd Street be referred to the Bylaw Enforcement Officer for investigation.

                                    Motions & Submissions

                                    Nil      

                                    Referrals From Prior Meetings

                                    Nil

 

                                    Correspondence

RCMP                         A letter from S/Sgt. W. Buck, West Kootenay Advisory NCO, RCMP, explaining the proposed amalgamation of the Trail, Rossland and Fruitvale Detachments.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That a letter be sent to S/Sgt. W. Buck of the RCMP to express Council’s concern over the implication of the move to consolidated the Trail, Fruitvale and Rossland Detachments on response time, community policing and other aspects of police services in Montrose.

                                    CARRIED

KBCHSS                       Announcement of a review of the programs and services delivered by the Kootenay Boundary Community Health Services Society.

                                    Council requested that a complete set of service descriptions for the Kootenay Boundary Community Health Services Society be placed in the Montrose Village Office for the benefit of Montrose residents.

Canada Post             Confirmation of an agreement to retain the Community Bulletin Board.

                                    Council directed that the feasibility of a bulletin board monitoring and maintenance arrangement with the Montrose School be explored.

BCGEU                       Presentation of a report “Crossroads: The Road to Ruin?” on the current state of the B.C. highways infrastructure.

                                    Acknowledged

BC Gas                       Presentation of an explanation for the anticipated increase in natural gas prices.

                                    Acknowledged

North Vancouver     Copy of a letter to the FCM concerning the Employment Insurance Benefit Program.

                                    Acknowledged

WK Power                   An invitation to attend the 1999 Annual conference “The Dawn of Customer Choice” on December 2, 1998, in Kelowna.

                                    Acknowledged

BC Seniors Games    Request for support for the B.C. Seniors Games.

                                    Acknowledged

Scouts Canada         Invitation to the Annual General Meeting and Volunteer Appreciation Dinner.

                                    Council directed that the invitation be acknowledged, advising the Scouts that Council is unable to attend due to a scheduling conflict with the Townhall Meeting.

Pitch-In BC                 Request for support of the 1999 Pitch-In Canada week.

                                    Acknowledged

Minister of Children   Request for the proclamation of the Month of November as Adoption Awareness Month.

                                    Acknowledged

IWA                             Presentation on concerns regarding forest product marketing policies.

                                    Acknowledged

UBCM                         Request for direction in the matter of Council of Forest Industries concerns and proposals.

                                    Acknowledged

                                    Reports & Memoranda

Townhall Meeting     Administrator - Second draft of an agenda for the November 25 Townhall Meeting.

                                    Council directed that the agenda be restructured to bundle issues and to compress the time projected for presentation, allowing more time for questions and answers.

Sooann Holdings       Memorandum of Agreement for a one-year extension of the administration contract with Sooann Holdings Ltd.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the administration contract with Sooann Holdings ltd. be extended to December 31, 1999.

                                    CARRIED

B.V. Lions Club           Letter of appreciation for the $300 donation contributed by the Beaver Valley Lions Club towards the Montrose Community Hall improvements.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the Beaver Valley Lions Club donation be designated for the installation of a commemorative fountain to be installed at the Community Hall in 1999.

                                    CARRIED

Well Testing                Urban Systems Ltd. A report Kala Groundwater Consulting Ltd. on the water well and aquifer performance assessment  completed on the two municipal water wells.

                                    Council requested additional information, specifically with respect to the cost of reducing the pump capacity for Well #1, the cost and operational implications of running both pumps under the recommended 12 hour limit and an order of magnitude estimate of constructing a new well, should a third well be required to maintain the current level of service.

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of ONE HUNDRED FIFTY-FIVE THOUSAND SEVEN HUNDRED THIRTY-FOUR dollars and FIFTEEN cents ($155,734.15) in total be approved:

                                    Cheques #2903 to 2923 inclusive                                    $ 155,734.15

                                    TOTAL NET CURRENT EXPENDITURE                                  $ 155,734.15

                                    CARRIED

Council requested reports on the circumstances of cheques #2910, 2913 and 2919.

                                    Bylaws

#533                           Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That Bylaw #533, cited as the “Encroachment Bylaw” having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

 

#534                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #534, cited as the “Sewer Rental Rates Amendment Bylaw No. 534 (1998)”, be now read a third time.

                                    CARRIED

#535                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #535, cited as the “Garbage Collection Rates Bylaw No. 535 (1998)”, be now read a third time.

                                    CARRIED

#536                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #536, cited as the “Records Retention and Scheduling Bylaw”, having been given due and detailed consideration by Council, be now read a second time.

                                    CARRIED

                                    Policies

#0250                         Emergency call-out policy #0250, a policy to establish a call-out procedure for basic water and sewer service emergencies.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Clarke

                                    That policy #0250, being the Emergency Call-Out Policy, be adopted.

                                    CARRIED

                                    Member Reports & Inquiries

Councillor Stone       a)   Reported on her attendance at a Health Conference in Vancouver.

                                    b)   Proposed an application under the Community Archives Assistance Program to examine the Village records prior to disposing records following the adoption of the Records Retention Bylaw.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the Village submit an application for a Community Archives Assistance Grant.

                                    CARRIED

                                    c)   Advised Council that she will be attending a meeting with the Minister of Municipal Affairs on November 18, 1998, at the offices of the Regional District of Kootenay Boundary.

                                    d)   Requested that a policy be drafted to recognize long service by Village employees and Community volunteers.

Councillor Clarke      a)   Advised that the RDKB’s Community Services Commission will be instrumental in the selection of projects to be funded by the Columbia Basin Trust’s $94,000 allocation for capital grants in the Greater Trail area.

                                    b)   Advised that a routine inspection of the Beaver Valley arena has been performed by the Building Inspector, and that some aspects of the structured will be reviewed in detail by engineers.

                                    c)   Advised that the RDKB Community Services Commission has adopted the Terms of Reference for the regionalized services review proposed by the Minister, deleting the reference to the status quo from the assumption.

                                    d)   Requested a report on the Ball Park improvements that had been approved in October.

                                    e)   Raised concern about traffic safety in the proximity of the Montrose School.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That parking be prohibited along the Montrose School frontage between the hours of 8 AM to 3 PM, Monday through Friday, with the exception of school bus loading, and that appropriate signs be installed.

                                    CARRIED

                                    f)    Raised concern about the lack of a pedestrian cross-walk on the highway at 7th Street in view of the popularity of that location among students and area residents.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the Ministry of Highways be requested to install a pedestrian crosswalk on the highway at 7th Street, considering the popularity of the location as a crossing point and the addition of the new subdivision approved in that area.

                                    CARRIED

                                    g)   Advised that the reports from the recent Beaver Valley recreation facilities workshop are being compiled.

 

Councillor Parker       Advised that he will be attending a Community Policing meeting on November 30, 1998.

                                    Reported that the 12th Avenue access to the stairs has been reconstructed.

                                    Requested a report on when the winter maintenance signs will be placed on the 12th Avenue stairs.

Mayor Walsh              Requested a report on pooling problems reported from a number of locations after the paving program.

Administrator             Reported delays in the installation of the general ledger program on the new computer system.

                                    Adjournment

                                    On a motion by Councillor Clarke, the meeting adjourned at  8:30 PM.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #35-98 of Council held on November 17, 1998.

 

 

 

                          _________________________               _________________________

                                                      Mayor                                                                Clerk