A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on January 19, 1999.

Present:                      Mayor M. Walsh

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Councillor D. Berriault

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.


                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the agenda of Regular Meeting #2-99 be amended by adding item 8(1), Ministry of Health, and that the agenda be adopted as amended.



Urban Systems Ltd.   Messrs. Gigliotti and Runzer presented a 10-year road improvement plan and a policy and procedures manual for the maintenance of the sewer system.

                                    Council directed Urban Systems Ltd. to prepare a comprehensive grant application under the new provincial infrastructure grant program.


                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the minutes of Regular Meeting #1-99 of January 5, 1999 be adopted as corrected.


                                    Consent Calendar

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the Consent Calendar including:

1.     Bylaw Enforcement December Report, and

2.     Letter to UBCM from the Town of Comox

                               be accepted as circulated.


                                    Motions & Submissions


                                    Referrals From Prior Meetings

RDKB Budget            A draft letter for the Mayor’s signature to the RDKB concerning the 1999 Provisional Budget for fire and recreation services.



                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the draft letter be amended to refer to the Council’s negotiations on fire hall rental, and that the letter, as amended, be signed by the Mayor and sent to the Regional District of Kootenay Boundary.



Ministry of Health      Notification from the Assistant Deputy Minister regarding regional hospital district boundaries.

                                    The Administrator was directed to prepare a draft resolution representing Council’s position in this matter for submission to the AKBM.

                                    Reports & Memoranda

General Matters       Deputy Clerk - Report in response to Council questions on IAMC Protected Area Strategy background, air quality monitoring, school zone signs and intersection encroachment.

                                    The Administrator was directed to research the procedure for limiting or prohibiting the installation of wood burning heaters.

                                    The Administrator was directed to modify the school area “No Stopping”  signs by adding the limits “8 AM to 4 PM - Monday through Friday” and to set posts for the signs.

                                    The Administrator was directed to advise the School District of the “No Stopping” signs that have been placed near the Montrose School.

                                    The Administrator was directed to place playground signs with 30 km/h speed limit reminders at 3rd Street and near the recycling depot, and to add a playground sign to the 4th Street speed limit sign.

Assessment                Administrator - Report on tax implications of 1999 assessments.

Garbage Service      Administrator - explanatory notes on garbage user fee calculations in response to Council inquiry.

Golden Acre             Administrator - report on the evaluation of the stacked rock retaining wall at Golden Acre Ventures Subdivision.

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of THIRTY-FOUR THOUSAND EIGHT HUNDRED EIGHTTY-ONE dollars and NINETY-THREE cents ($34,881.93) in total be approved:

                                    Cheques #2990 to 3018 inclusive                                    $  34,881.93

                                    TOTAL NET CURRENT EXPENDITURE                                  $  34,881.93


Dec. Statement        Administrator - Financial Statement to December 31, 1998.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the financial statements to December 31, 1998 be adopted as circulated.


1999 Budget              Administrator - Explanatory notes and detail breakdown of 1999 Provisional Budget.

                                    Council reviewed the budget and provided guidelines to the Administrator on changes and revisions to be entered in preparation for the 1999 Annual Budget.


#538                           Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That Bylaw #538, cited as the “1999 Provisional Budget Bylaw”, having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.


#539                           Moved by Councillor Parker

                                    Seconded by Councillor Clarke

                                    That Bylaw #539, cited as the “1999-2008 Capital Program Bylaw”, be introduced and read a second time.


#540                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #540, cited as the “1999 Sewer & Water Loan Authorization Bylaw”, having been given due and detailed consideration by Council, be now read a second and third time.




                                    Member Reports & Inquiries

Meeting Extension    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the meeting be extended beyond 10:00 p.m.


Councillor Stone       Inquired about year 2000 preparedness, specifically the power supply.

                                    Councillor Parker advised that he has been informed that West Kootenay Power is fully prepared for the event, and that preparations are being made to deal with system failures that may occur in spite of their preparations.

Councillor Clarke      A verbal report:

                                    a)   recommendation that in future a member of Village Council be assigned liaison responsibility on the School District’s Parent Advisory Council;

                                    b)   asked that a letter be sent to Canada Post requesting additional mail boxes;

                                    c)   advised that Ms. Noreen Shimmel has been appointed Chair of the Montrose Recreation Commission;

                                    d)   informed Council of the following events schedule: Winter Carnival, February 14; Retiree Dinner, March 29; Family Fun Days, June 4-5;

                                    e)   informed Council that the Village per capita solid waste generation is 7 kg, compared to 10 kg in Fruitvale and 14 kg in Trail.

                                    f)    informed Council that the recycling weights submitted by the RDKB at the last meeting were estimates only;

g)    recommended that Council consider a strategic planning session in the spring;

h)    recommended that janitorial services agreements and their terms of reference be reviewed.

Councillor Parker       Requested that a letter be sent to the Community Chest with an explanation for the change in meeting space provided by the Village.

Mayor Walsh              Reported on his meeting with Ms. D. Butler, the consultant engaged by the Ministry of Municipal Affairs to review regionalized services.

                                    Councillors expressed their disappointment that the local consultations undertaken by Ms. Butler are limited to RDKB Directors, Mayors and administrators.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Ms. Butler and the Ministry of Municipal Affairs be requested to amend the consultation schedule of the regional services review to include meetings with municipal councils as a whole.


Administrator             No report.


                                    On a motion by Councillor Clarke, the meeting adjourned at 10:30 p.m.


I hereby certify the preceding to be a true and correct account of the Regular Meeting #2-99 of Council held on January 19, 1999.




                          _________________________               _________________________

                                                      Mayor                                                                Clerk