THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #1-99

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on January 5, 1999.

Present:                        Mayor M. Walsh

                        Councillor D. Berriault

                        Councillor R. Clarke

                        Councillor G. Parker

                        Councillor P. Stone

                        Administrator A. Carrel

Absent:                        Nil

                        Call to Order

                        Mayor Walsh called the meeting to order at 7:00 PM.

                        Agenda

                        Moved by Councillor Berriault

                        Seconded by Councillor Stone

                        That the agenda of Regular Meeting #1-99 be adopted as circulated.

                        CARRIED

                        Delegations

                        Nil

                        Minutes

                        Councillor Stone requested that the phrase “… for a rewards policy …” in the first part of Councillor Parker’s report (#38-98, page 4) be corrected to “… for an awards policy …”.

                        Moved by Councillor Parker

                        Seconded by Councillor Stone

                        That the minutes of Regular Meeting #38-98 of December 15, 1998 be adopted as corrected.

                        CARRIED

                        Consent Calendar

                        Councillor Berriault requested that G. Wilson’s letter on the Nisga’a debate be removed from the consent calendar ad added to the General Information section of the agenda.

                        Moved by Councillor Berriault

                        Seconded by Councillor Parker

                        That the Consent Calendar including:

1.     UBCM - Pre-Christmas Message;

2.     UBCM - Aboriginal Update;

3.     Minister of Municipal Affairs - Infrastructure Update;

4.     UBCM - Auxiliary Policing Program;

5.     BVRC - Minutes, Oct/15/98;

6.     RDKB - Fire Services Montrose November Report;

7.     RDKB - Building Permit Report;

8.     UBCM - Forest Action Plan;

9.     BCAA - Notice of 1999 Roll;

10. ENG - 1998 Annual Sewage Treatment Monitoring Report, and

11. UBCM - Minutes of 95th Annual Convention

                   be accepted as amended.

                        CARRIED

 

                        Motions & Submissions

                   Nil

                        Referrals From Prior Meetings

SD #20 Joint Use Policy and Procedure Review - Draft Response. (Referred from Meeting #38-98).

                        A draft letter for the Mayor’s signature was agreed to and it is to be sent to the School District along with individual questionnaires completed by Members of Council and other related documents.

Sewer Policy Draft Sanitary Sewer and Wastewater Treatment Plant Maintenance Policy. (Referred from Meeting #38-98).

                        Moved by Councillor Clarke

                        Seconded by Councillor Stone

                        That the Sanitary Sewer and Waste Water Treatment Plant Maintenance Policy, as prepared by Urban Systems Ltd., be adopted as presented.

                        CARRIED

Road Plan Draft Comprehensive Roads Maintenance Plan. (Referred from Meeting #38-98).

                        Moved by Councillor Berriault

                        Seconded by Councillor Clarke

                        That the Comprehensive Road Maintenance Policy, as prepared by Urban Systems Ltd., be adopted as presented.

                        CARRIED

                        Correspondence

KBCHS Discussion Paper, Outdoor Air Pollution and Human Health.

                        Council requested additional information on ways to measure and monitor air quality in the community.

Community Chest A letter of appreciation for assistance with the Fifth “Annual Breakfast with Santa” event.

                        Acknowledged

MoTH Response to request for a crosswalk at 7th Street and Highway #3B.

                        The Administrator was directed to draft a statement of outstanding issues including justification for the requested crosswalk and highway shoulder maintenance standards to be presented to the Acting District Manager on January 13, 1999.

UBCM Notice of Accountability Measures relating to Bill 31 (Municipal Act Amendments).

                        Acknowledged

EOCP Notice of requirement to upgrade the Village sewer operators’ qualifications.

                        The Administrator was directed to determine the time-line for compliance and the number of operators that require the higher standard of qualification.

 

RDKB Response to Council’s letter concerning the ban of paper at the land fill site, and statistics on the collection of recycled materials for 1998.

                        Council suggested that the recycling material report indicate per capita collections and encourage inter-community competition.

North Vancouver Copy of a letter to the UBCM concerning the reduction in Provincial grants to municipalities.

                        Acknowledged

Municipal Affairs Notice from the Hon. J. Kwan of the changes to the Provincial grant program and the amount of unconditional grant allocated to the Village of Montrose in 1999.

                        Acknowledged.

                        Reports & Memoranda

RDKB 1999 Budget Administrator - Comments on the RDKB 1999 Provisional Budget and copy of the 1999 RDKB Provisional Budget.

                        Council requested that a memorandum be prepared requesting a time-line for the consideration of Council’s provisional budget submission.

Townhall Meeting Administrator - Briefing notes for the January 20, 1999 Townhall Meeting.

                        Council directed that changes be made to add dollar-per-person references to a number of draft hand-out documents.

                        Council directed that arrangements be made for coffee and juice at the Townhall Meeting.

Loan Authorization Administrator - Outline of the Loan Authorization Counter-Petition Process required under the amended Municipal Act, along with sample notices and counter-petition forms.

                        The proposed notice and counter-petition format was agreed to by Council.

Community Bonds Administrator - Introduction of the Community Bonds concept as an alternative to conventional long-term capital projects borrowing.

                        Council asked that representatives of the Municipal Finance Authority be invited to attend the January 20, 1999 Townhall Meeting to make a presentation on the Community Bond option.

                        Financial matters

Accounts Payable Moved by Councillor Stone

                        Seconded by Councillor Berriault

                        That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TEN THOUSAND TWO HUNDRED SEVENTY-FOUR dollars and FORTY-EIGHT cents ($10,274.48) in total be approved:

                        Cheques #2973 to 2989 inclusive $ 10,274.48

                        TOTAL NET CURRENT EXPENDITURE $ 10,274.48

                        CARRIED

 

 

                        Bylaws

#538 Moved by Councillor Clarke

                        Seconded by Councillor Stone

                        That Bylaw #538, cited as the “1999 Provisional Budget Bylaw”, having been given due and detailed consideration by Council, be now read a second and third time.

                        CARRIED

10-Year Capital Administrator - Memorandum introducing the 10-Year Capital Program Bylaw (1999-2008) # 539

#539 Moved by Councillor Berriault

                        Seconded by Councillor Clarke

                        That Bylaw #539, cited as the “1999-2008 Capital Program Bylaw”, be introduced and read a first time.

                        CARRIED

#540 Moved by Councillor Berriault

                        Seconded by Councillor Parker

                        That Bylaw #540, cited as the “1999 Sewer & Water Loan Authorization Bylaw”, be introduced and read a first time.

                        CARRIED

                        Policies

#1280 A policy to govern the replacement of vehicles and heavy equipment.

                        Moved by Councillor Clarke

                        Seconded by Councillor Parker

                        That Policy #1280, being the “Equipment Replacement Policy”, be adopted as presented.

                        CARRIED

#1280 A policy to govern the performance evaluation of Village staff and employees.

                        Moved by Councillor Parker

                        Seconded by Councillor Stone

                        That Policy #2730, being the “Staff & Employee Evaluation Policy”, be adopted as presented.

                        Moved by Councillor Stone

                        Seconded by Councillor Clarke

                        That consideration of Policy #2730 be tabled for further review.

                        CARRIED

                        Member Reports & Inquiries

Councillor Stone A verbal report on progress in regional health planning.

                        Moved by Councillor Stone

                        Seconded by Councillor Parker

                        That the Village of Montrose go on record to support the return of the Kootenay Boundary Regional Hospital District Board to the pre-amalgamation status, and that the Village of Montrose confirm its continued support for the City of Trail as the location for the regional hospital.

                        CARRIED

 

Councillor Clarke A verbal report:

                        a) Preparations being made by Montrose Recreation for a Winter Carnival in February;

                        b) Requested a report on the placing of school zone and speed signs in the vicinity of the Montrose School;

                        c) Reported on an article submitted to the Kootenay Business Magazine;

                        d) Assured Council that the art  railing will be installed in the Village Office Lobby in January 1999.

Councillor Berriault A verbal report:

                        a) Confirmation that career firefighters are permitted to serve their communities in the capacity of on-call firefighters;

                        b) Progress by the Regional Fire Service in career complement restructuring and plans for the staffing of the dispatch service;

                        c) Request that a resolution be drafted on the protection of rural schools, based on a similar resolution adopted by a number of Ontario rural communities.

Councillor Parker A verbal report:

                        a) Information found on an emergency Preparedness website, requesting that the information be forwarded to the PEP Coordinator;

                        b) Requests for a report on steps to be taken to clear brush and tree encroachment on intersection sight lines.

Mayor Walsh A verbal report:

                        a) Requesting information on modifications to be made to the Montrose Community Hall sign;

                        b) Requesting a proposal for the construction of a new “Welcome to Montrose” sign.

Administrator No report

                        Adjournment

                        On a motion by Councillor Berriault, the meeting adjourned at 9:00 PM.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #1-99 of Council held on January 5, 1999.

 

 

 

_________________________ _________________________

                  Mayor                     Clerk