THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #6-99

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on March 23, 1999.

Present:                      Mayor M. Walsh

                                    Councillor D. Berriault

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the agenda be amended by adding the delegation of Mr. Sam Veltri, and that the agenda for Regular Meeting #6-99 be adopted as amended.

                                    CARRIED

                                    Delegations

P.E.P.                           Mr. Bill Wenman attended the meeting to present an Emergency Management Budget for the years 1999 to 2003, at $3,000 per year.

                                    Mr. Wenman advised Council of an intent to proceed with the establishment of an emergency management function under the RDKB for the Beaver Valley.

Lift Stn #2                   Mr. Sam Veltri brought concern about the above ground location of the generator and controls for lift station #2 in the proximity of his residence to the attention of Council. Mr. Veltri requested that all equipment be placed underground or installed at another location.

                                    Council proposed to modify the design of the lift station standby power unit and controls, installing both in a 16’ x 10’ residential style accessory building, at an additional cost to the Village of $22,000, instead of placing the equipment in metal utility boxes. Mr. Veltri advised Council that the alternative is not an improvement over the present condition or the proposed metal utility boxes.

                                    Minutes     

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the minutes of Regular Meeting #5-99 of March 2, 1999, be adopted as circulated.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the Consent Calendar including:

                                    (1)  MIA Risk Management Tidbits

                                    (2)  SPCA animal control report

                                    (3)  AKBM Minutes & Resolutions, and

                                    (4)  UBCM various reports & communications

                               be accepted as circulated.

                                    CARRIED

                                    Motions & Submissions

                                    Nil

                                    Referrals From Prior Meetings

Meeting Schedule    A review of the 1999 Meeting & Agenda Schedule.

                                    Moved Councillor Stone

                                    Seconded by Councillor Parker

                                    That the public hearing for OCP amending bylaw be held on May 4, 1999, at 7:00 p.m.

                                    CARRIED

                                    It was agreed to hold a Council strategic planning session on May 8, 1999, between the hours of 8:00 a.m. and 12:00 noon.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the #2 lift station upgrading be constructed pursuant to the original project concept with metal generator and instrumentation covers.

                                    CARRIED

Waste Mgmt             Request by the RDKB for submissions in the matter of a review of the Regional Solid Waste Management Plan.

                                    Council referred to the frequently unsightly condition of the recycling depot, the abuse practiced by some residents, and the inadequate clean-up and maintenance of the site.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the administrator investigate the feasibility of a lease, or other appropriate tenure agreement for the use of the recycling depot site.

                                    CARRIED

                                    It was agreed to invite the Waste Management Coordinator to attend the Townhall Meeting on May 26, 1999, to speak on the recycling and composting programs.

Com. Policing            Request by Councillor Parker for a grant to the Beaver Valley Community Policing Consultative Group.

                                    Council expressed concern about the need for funds by a consultative group. Councillor Parker will relay Council’s concerns to the Committee.

                                    Correspondence

New Denver              Request for support of an AKBM resolution concerning the replacement of fire fighting equipment.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That Council support New Denver’s AKBM resolution on the replacement of fire trucks.

                                    CARRIED

Dry Grad                    J.L Crowe, request for a contribution towards the “Dry Grad 99” celebrations.

                                    Acknowledged

City of Trail                 Request for a contribution to the City of Trail Crime Prevention Officer program.

                                    Acknowledged

J. & S. Koerber           Request for the extension of water and sewer services to property adjacent to the Village boundaries.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That J & S. Koerber be advised that the provision of municipal services to property is conditional on such property being incorporated in the Village.

                                    CARRIED

S.D. #20                      Invitation to attend an Open House to discuss the future of school facilities in School District #20 (Montrose Elementary School gym, March 30, 1999, 7:00 to 9:00 p.m.)

                                    Council agreed to be represented at the meeting.

                                    Reports & Memoranda

Loan Bylaw                Administrator - Notice of delay in the approval of Bylaw #540 by the Ministry of Municipal Affairs.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That tender closing for the two lift station projects and the 3rd & 8th water main project be April 30, 1999, with the contract being awarded on final approval of Bylaw #540.

                                    CARRIED

Garbage Pickup       Administrator - Recommendation to standardize the residential curbside garbage collection throughout the year.

                                    Decision deferred until survey results are received.

Fruitvale Truck           Administrator - Recommendation to propose a 5-year garbage service contract with the Village of Fruitvale.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That the administrator pursue the possibility of contracting the garbage collection service for Montrose with the Village of Fruitvale.

                                    CARRIED

Youth Centre            Administrator - Background information to the Village of Fruitvale invoice in the amount of $643.68 as a contribution to the lease for the Beaver Valley Youth Centre.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the Village of Fruitvale be requested to provide further information on the terms and conditions of the Youth Centre lease agreement on which the invoice for $643.68 is based.

                                    CARRIED

MTI                              Administrator - Information on the process and cost of establishing a municipal ticketing system in the Village.

                                    Acknowledged

General Matters       Administrator - Report on progress toward the implementation of a tax & utility prepayment plan; information on the feasibility of an inter-municipal equipment sharing bylaw; and work relating to the drainage problem on 12th Avenue.

                                    Acknowledged

Spring Clean-Up        Deputy Clerk - request for direction concerning the RDKB’s spring clean-up program.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That a municipal spring clean-up campaign be scheduled for the period of April 6 to 16, 1999.

                                    CARRIED

Recreation Facility    Administrator - a report on the status of the pool insurance settlement funds, with a recommendation for Council to request transfer of the B.V. pool site and the insurance settlement to the Village.

                                    Councillor Clarke submitted written report calling on the Village of Montrose to request from the RDSC the transfer of the insurance settlement funds, along with the tenure of the former pool site property to the Village of Montrose.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    a)    That Council submit a request to the RDKB for a return of the pool property to the Village;

                                    b)    That council submit a request to the RDKB for the transfer of the insurance settlement to the Village in form of a conditional capital grant;

                                    c)    That Council commit to begin construction of a community recreation facility on the property in question not later than 18 months following the RDKB’s agreement to the points above;

                                    d)    That Council commit to assume the responsibility for operating and maintaining the facility to be constructed in the same manner and subject to the same conditions as other recreation facilities owned by municipalities in the Community Services Commission (Greater Trail) area are operated and maintained, and

                                    e)    That Council request being received as a delegation at the April 20, 1999, meeting of the Commission to present the Montrose recreation facility strategy stated in this resolution.

                                    CARRIED

April Meeting             Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the Regular Meeting of April 20, 1999, be rescheduled to be held on April 27, 1999.

                                    CARRIED

Community Spirit      Administrator - an outline of the Community Spirit Grant Program.

                                    Acknowledged

Garbage Survey       Administrator - a draft proposal for a Garbage & Recycling Service Community Survey.

                                    Council reviewed the draft survey and requested several changes. A second draft is to be brought back for consideration at the next meeting.

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of EIGHTEEN THOUSAND FOUR HUNDRED AND TWENTY-ONE dollars and TWENTY cents ($18,421.20) in total be approved:

                                    Cheques #3083 to #3103 inclusive                                 $  18,421.20

                                    TOTAL NET CURRENT EXPENDITURE                                  $  18,421.20

                                    CARRIED

                                    Council requested a report on the work done by Gordon Wall Floorcoverings (cheque #3087).

Electronic Banking    Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the Village enter into an Electronic Bill Payments System agreement with the B.C. Central Credit Union, and that the Village’s signing officers be authorized to sign the appropriate contract documents.

                                    CARRIED

                                    Bylaws

#541                           Moved by Councillor Stone

Rescind 2nd                Seconded by Councillor Clarke

                                    That the resolution of March 2, 1999, giving Bylaw #541, cited as the “Official Community Plan Amending Bylaw - Social Policies”, second reading, be rescinded.

                                    CARRIED

#541                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #541, cited as the “Official Community Plan Amending Bylaw - Social Policies”, having been given due and detailed consideration, be now read a second time.

                                    CARRIED

#542                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #542, cited as the “1999 Annual Operating Budget Bylaw”, be introduced and read a first time.

                                    CARRIED

#543                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #543, cited as the “1999 Property Tax Rate Bylaw”, be introduced and read a first time.

                                    CARRIED

 

                                    Policies

                                    Nil                                  

                                    Member Reports & Inquiries

Councillor Berriault    A written report concerning:

                                    a)   Animal control services,

                                    b)   A budget for the Community Policing Committee,

                                    c)   Position on correspondence items listed on the agenda,

                                    d)   Position on reports and memoranda items listed on the agenda.

Councillor Stone       A written report concerning an evaluation of the appointment process of health authorities.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the Evaluation of Appointment Process of Health Authorities be forwarded to the UBCM.

                                    CARRIED

                                    a)   Inquired about the status of a request for additional Handydart service hours by the Regional Transit Service. Councillor Berriault will inquire and report.

b)    Relayed complaints received about the proliferation of signs around the community.

                                    c)   Consideration for a railing near the planter at the Community Hall entry.

                                    d)   Installation of the bench formerly located at the post office in a suitable location in one of the community’s parks.

Meeting Extension    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the meeting be extend for 15 minutes to 10:15 p.m.

                                    CARRIED

Councillor Clarke      A verbal report concerning:

                                    a)   Referral of the notice of the Montrose OCP amendment by the RDKB to the Electoral Area ‘A’ Advisory Planning Commission;

                                    b)   A request for information on the policy of administration fee deductions from Columbia Basin Trust grants;

                                    c)   The appointment of 10 on-call personnel at Trail Fire Hall;

                                    d)   The provision of a composting garden by the RDKB at a cost $20,000;

                                    e)   Reminder about the art exhibit open house at the Village Office on April 6, 1999, from 6 p.m. to 7 p.m.

                                    f)    Reminder about the Montrose Volunteer reception on April 13, 1999.

                                    g)   A request from the visitor information center for advertising by the Village.

                                    h)   Appreciation to Councillor Stone for her effort to establish the art exhibit program in the Village Office.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the Month of April be proclaimed Local Government Awareness Month.

                                    CARRIED.

Councillor Parker       No report

Mayor Walsh              A verbal report concerning:

                                    a)   The “Local Heroes” community recreation facility program sponsored by Molson’s.

                                    b)   The damaged handrail on 8th Avenue, previously reported but not yet repaired.

Administrator             No report

                                    Adjournment

                                    On a motion by Councillor Clarke, the meeting adjourned at 10:15 PM.

 

 

 

 

I hereby certify the preceding to be a true and correct account of the Regular Meeting #6-99 of Council held on March 23, 1999.

 

 

 

                          _________________________               _________________________

                                                      Mayor                                                                Clerk