A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on May 18, 1999.

Present:                      Mayor M. Walsh

                                    Councillor D. Berriault

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.


                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the agenda for Regular Meeting #11-99 be amended by adding Mr. Terry Jones to Delegations, and that it be adopted as amended.



J. McConnachie       A presentation on behalf Messrs. Ius and Sandhu for preliminary approval for the development permit application. Correspondence relating to the development permit application was reviewed.

                                    Council advised Mr. McConnachie that requirements for a development permit, as prescribed in the Village’s bylaws, must be met prior to Council considering approval of such a permit.

Terry Jones                 A presentation on behalf of the “Save Our School Committee.” Mr. Jones circulated a copy of a letter written to the Trail Times, and made the following requests on behalf of the Committee:

                                    a)   assistance for the purchase of two signs to be placed at each entry to the community at a cost of $171.00;

                                    b)   review of the conditions that may have been attached by Mr. Simmons when he donated the land for the school;

                                    c)   consideration of the independent school concept, and the use of the community hall for the purpose (30 to 50 students);

                                    d)   consideration for assistance to the Save Our School Committee in hiring a teacher.

                                    e)   information regarding class action law suit on the ground that the School Board’s decision is reducing the market value of Montrose residential property;

                                    f)    an update on the progress being made by Council regarding other possible legal actions to save the school.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the Village assume the responsibility for SignsPlus invoice #2608 in the amount of $171.00 for the purchase of two “Save Our School” signs.


Mark Thatcher           A presentation in opposition to the application by Golden Acre Ventures Ltd. for the rezoning for two-family residential development of their entire subdivision.

                                    Council considered the administrator’s memorandum on the Golden Acre Ventures Ltd. rezoning application.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the rezoning application by Golden Acre Ventures Ltd. of 27 lots in the Golden Acre Subdivision from R1 Single Family Residential to R2(d) Duplex only be denied.



Meeting #10-99        Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That the minutes of Regular Meeting #10-99 of May 4, 1999, be adopted as circulated.


Public Hearing           Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That the minutes of the Official Community Plan Amendment Bylaw #541 Public Hearing of May 4, 1999, be adopted as circulated.


                                    Consent Calendar

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the Consent Calendar including:

                                    (1)   Bylaw enforcement April Report;

                                    (2)   KB Fire Service Report - January to march 1999;

                                    (3)   UBCM - Gaming Commission Final Report;

(4)     UBCM - AG Report on RCMP Vacancies;

(5)     UBCM - Liquor Policy Review;

(6)     UBCM - Environmental Policy conference

(7)     MIABC - Rate Structure, and

(8)     Building Permit Report - April

                               be accepted as circulated.


                                    Motions & Submissions


                                    Referrals From Prior Meetings

Schedule 1999           Meeting & Agenda Schedule for 1999.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the Townhall Meeting be rescheduled to May 27th.


                                    Council requested that the RDKB’s Waste Management Coordinator be invited to make a presentation on recycling, if he is available at that time.

Schedule 2000           Meeting & Agenda Schedule for 2000.


Nominations              Councillor Stone advised that she will be submitting a nomination to the Greater Trail Home of Champions Society for the nomination of Mr. Denis Campeau.


RDKB                           A response to Council’s letter on the subject of the RDKB’s liquor policy.

                                    Councillor Clarke requested further information on the review of the RDKB’s liquor policy, Councillor Berriault agreed to provide it.

Municipal Grants       A letter from the Minister of Municipal Affairs assuring Council of grant unconditional grant stability to the year 2001.


UBCM Guide             Copy of a UBCM letter to the Minister of Municipal Affairs on the subject of a National Technical Guide for Municipal Infrastructure.


S.D. #20                      Response by School District #20 to questions raised on behalf of Council at the April 26, 1999, meeting of the Board.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Council appeal the decision to close the Montrose School District #20 decision by SD20 to close the Montrose School.


FCM                            Request for proclamation of June 21, 1999, as National “Aboriginal Day.”


Schizophrenia            Request from the B.C. Schizophrenia Society for consideration of the mentally ill in discussions on homelessness.


AKBM                         Request from the Town of Creston for comments on the Municipal Round Table session at the AKBM convention.


Police Services          Request for support at the 1999 UBCM Convention for a resolution on the reduction of policing services.


School Closure          Copy of a letter from Village solicitor J. Baker to the Ministry of Education concerning the closure of the Montrose school.


Block Parents             Request for a donation from Beaver Valley Block Parents.


BV Recreation           Request from the Beaver Valley Recreation Commission for a contribution of $600 toward the summer Parks Program.


FCM                            Request for a resolution in support of a Millennium Budget municipal infrastructure program with environmental benefits.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That Council endorse the Federation of Canadian Municipalities resolution calling for a Millennium Budget Municipal Infrastructure Program with Environmental Benefits.



                                    Reports & Memoranda

Rezoning                    Administrator - a report on the rezoning application for the Golden Acre Ventures Ltd. properties.

                                    This matter was dealt with under Delegations.

School Closure          Administrator - Copy of a memorandum to Jonathan Baker & Associates concerning a possible judicial review of the decision to close the Montrose School.


Paving Program        Administrator - copy of contracting instructions for the 1999 paving program.


OCP Amendment    Administrator - Report on the implications of the RDKB’s response to Council’s OCP Amendment.

                                    A discussion was held on the circumstances leading to the RDKB’s decision to oppose the OCP amendment. The matter was referred to next meeting.

Hall Rental                  Administrator - an analysis of operating cost recovery from Community Hall rentals.

                                    Council requested that this analysis be consolidated with the earlier analysis comparing Montrose rental rates to other municipal hall rental rates. The matter was referred to the next meeting.

Welcome Sign           Preliminary drawing of a “Welcome to Montrose” sign.

                                    Moved by Councillor Stone

                                    Seconded by Parker

                                    That Council proceed to obtain a detail design for new community entrance signs.


                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of SEVENTY-FIVE THOUSAND THREE HUNDRED AND TWENTY-FOUR dollars and SEVENTY-THREE cents ($75,324.73) in total be approved:

                                    Cheques #3200-3201 & #3410-3434 inclusive                $  75,324.73

                                    TOTAL NET CURRENT EXPENDITURE                                  $  75,324.73



#545                           Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That Bylaw #545, cited as the “Tax & Utilities Prepayment Plan Bylaw,” be read a third time.





                                    Member Reports & Inquiries

Councillor Stone       Written report on:

                                    a)   BC Tel decision to install all the line replacement in the 3rd Street area underground;

                                    b)   Proposal to ask Mr. R. Matthes for a proposal to produce a plan for the beautification of the park;

                                    c)   Commendations received from citizens for the work performed by the Public Works crew;

                                    d)   Appreciation for the support from the Public Works crew and volunteer on the Community Hall landscaping improvements;

                                    e)   Notice that the first draft of the Regional Health Plan will be presented to the public by the end of May;

                                    f)    Scheduled evaluation of the CAO on Wednesday, May 19th;

                                    g)   Proposal to submit the nomination of Mr. Dennis Campeau for recognition by the Home of Champion Society.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That Mr. R. Matthes be asked to assist in the preparation of a park beautification plan, to include a walkway, fountain location, and other features.


Councillor Clarke      A verbal report on:

                                    a)   The success of Montrose’s participation in Trail’s Silver City Days;

                                    b)   Preparations for Family Fun Days on June 4 & 5;

                                    c)   Consideration for alternate locations for a bonfire during Family Fun Days;

                                    d)   The final cost for the Volunteer Reception being in the range of $15 per person;

                                    e)   Requirement for a cost estimate to place the #2 lift station controls underground to be available at the Townhall Meeting;

                                    f)    Response from proponents for a public-private partnership for recreation facilities. No response has been received.

Councillor Berriault    A verbal report on:

                                    a)   Realignment of the fence in the ball park to provide space to improve the walkway around the field. The idea to be reviewed with ball player representatives;

                                    b)   Questions on the selection of property owners notified of capital projects;

                                    c)   Request for information from UBCM’s Environment Conference, specifically on Drinking Water Management, Contaminated Sites, Solid Waste management, and Septic Sewage Systems.

Councillor Parker       A written report on:

                                    a)   Visit to the Revelstoke recreation centre.

Mayor Walsh              Verbal report on:

                                    a)   Concerns over speeding on residential streets;

                                    b)   The drinking fountain for the park having been ordered.



Administrator             A verbal report on:

                                    a)   Townhall Meeting Agenda to include:

                                          (i)         Community Bonds

                                          (ii)        Regional Recycling Program (if the Coordinator is available)

                                          (iii)        Report on the Garbage Survey

                                          (iv)       Report on 1999 Capital Projects

                                          (v)       Announcement of the Tax & Utilities Prepayment Plan

                                          (vi)       General Questions & Answers;

                                    b)   Having refused to release correspondence addressed to S & I Construction Ltd. to Mr. J. McConnachie without authorization from S & I Construction Ltd.;

                                    c)   RG Contracting having complied with all contract documentation requirements and received “Notice to Proceed” notice to proceed with the capital projects;

                                    d)   An apology to Council for having caused a disruption in Council’s Townhall Meeting schedule because of a conflict with other commitments.


                                    On a motion by Councillor Clarke, the meeting adjourned at 9:50 p.m.


I hereby certify the preceding to be a true and correct account of the Regular Meeting #11-99 of Council held on May 18, 1999.




                          _________________________               _________________________

                                                      Mayor                                                                Clerk