THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #10-99

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on May 4, 1999.

Present:                      Mayor M. Walsh

                                    Councillor D. Berriault

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That the revised agenda for Regular Meeting #10-99 be adopted as circulated.

                                    CARRIED

                                    Delegations

J. McConnachie       Inquired about progress on his application to rezone the Golden Acre subdivision lots from single family to duplex, and about progress on the strata development permit application for Golden Acre subdivision.

                                    The Administrator advised that reports requested by Council on all development issues referred to by the delegation will be on the next Council agenda.

                                    Minutes     

                                    Councillor Clarke noted an inaccuracy in item d) of his report to Council (page 6). The phrase “A request for a cursory estimate…”  should be corrected to read: “A request for a written cursory estimate in support of the earlier received verbal estimate …” 

                                    Moved by Councillor Parker

                                    Seconded by Councillor Clarke

                                    That the minutes of Regular Meeting #9-99 of April 27, 1999, be adopted as corrected.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the Consent Calendar including:

                                    (1)   Emergency Preparedness Week;

                                    (2)   BV Recreation Commission Minutes of March 25, 1999;

                                    (3)   Staples McDannold Stewart Client Bulletin;

(4)     Status of Treaty Negotiations in the Kootenays;

(5)     Emergency Coordinator Absence;

(6)     RDKB Board Minutes of March 25, 1999, and

(7)     RDKB Services Commission Minutes of April 29, 1999

                               be accepted as circulated.

                                    CARRIED

                                    Motions & Submissions

Capital Projects        Moved by Clarke

                                    Seconded by Stone

                                    That the recommendation submitted by Urban Systems Ltd., engineers for the Village of Montrose, be accepted and that the contract for the upgrading of sanitary lift stations #1 and #2 and the upgrading of a designated water main be awarded to 401533 BC Ltd., d.b.a. R.G. Contracting, in the amount of $201,558.71 including GST, pursuant to, and subject to, the terms and conditions of the tender call issued by the Village of Montrose.

                                    CARRIED

Airport Committee   Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That Mr. Wilf Ashby be appointed to represent the Village of Montrose on the RDKB’s Trail Regional Airport Advisory Committee.

                                    CARRIED

                                    Referrals From Prior Meetings

Home of Champs     Nominations for the Greater Trail Home of Champions Society, referred to from Meeting #9-99 of April 27, 1999.

                                    Councillor Stone will consider a nomination for the next meeting.

                                    Correspondence

Child Care Month     A request to proclaim the Month of May “Child Care Month.”

                                    Moved By Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the month of May be proclaimed “Child Care Month,” and that the proclamation be added to the Proclamation Policy.

                                    CARRIED

Water Licenses          Copy of a letter from the City of Rossland to the Minister of Forest on the subject of surface water licenses.

                                    Acknowledged

Water Safety             A request that the week of May 30 to June 6 be proclaimed “Water Safety Week.”

                                    Moved By Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the week of May 30 to June 6 be proclaimed “Water Safety Week,” and that the proclamation be added to the Proclamation Policy.

                                    CARRIED

BC Archives               Notice of rejection of the Village’s application for a Community Archives Assistance Program Grant.

                                    Council directed that a letter be written to Mr. Bill Purver, Archives Advisor, to inform him that the archive assistance Council is asking for does not concern municipal documents subject to municipal records management regulations, but documents and photographs on the history of the Village of Montrose and its citizens, currently stored on Village property. Council is seeking assistance for the preservation of these photographs and documents.

                                    Reports & Memoranda

School Closure          A draft letter to the Hon. Paul Ramsey, Minister of Education, was reviewed, considered and revised by Council.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Clarke

                                    That a letter be sent to the Minister of Education in protest of the decision by School Board #20 to close the Montrose School.

                                    CARRIED

School Closure          A draft letter to Ms. Dulcie McCallum, Ombudsman, was reviewed, considered and revised by Council.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That a letter be sent to the Office of the Ombudsman in protest of the decision by School Board #20 to close the Montrose School.

                                    CARRIED

Recreation Facility    A draft letter to Mr. R. Hardie, Chair, Community Services Commission (Greater Trail), was reviewed, considered and revised by Council.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That a letter be sent to the RDKB’s Community Services Commission to request reconsideration of Council’s request to approve funding for a Montrose recreation facility to replace the facility lost in 1997.

                                    CARRIED

Rezoning                    An application to rezone lots 1-12, 14 to 26, 28 & 29 of plan NEP 62575 from Single Family Residential to Two Family Residential was referred to the next meeting for consideration in conjunction with a staff report.

General Matters       A report from the Deputy Clerk on:

a)     BC Tel construction on 3rd Street; only existing poles will be used;

b)     Approval for funding of 1 summer student for 10 weeks, and

c)     Results of investigation of upper water tank, conclusion that repainting the tank will not be necessary.

                                    Council requested that Shaw Cable be contacted to advise them of the work being done by BC Tel, and to inquire of Shaw Cable may be coordinating line work with BC Tel.

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of FORTY-FIVE THOUSAND SEVEN HUNDRED AND SIXTY-SIX dollars and FORTY-TWO cents ($45,766.42) in total be approved:

                                    Cheques #3183-3188 & #3197-3200 inclusive                $  45,766.42

                                    TOTAL NET CURRENT EXPENDITURE                                  $  45,766.42

                                    CARRIED

 

                                    Bylaws

#540                           Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That Bylaw #540, cited as the “1999 Sewer and Water Loan Authorization Bylaw”, having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

#541                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #541, cited as the “Official Community Plan Amendment Bylaw - Social Policies,” be now read a third time.

                                    CARRIED

#541                           Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That Bylaw #541, cited as the “Official Community Plan Amendment bylaw - Social Policies,” having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

#542                           Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Bylaw #542, cited as the “1999 Annual Operating Budget Bylaw,” having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

#543                           Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Bylaw #543, cited as the “1999 Property Tax Rate Bylaw,” having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

#544                           Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Bylaw #544, cited as the “1999 Sewer & Water Temporary Borrowing Bylaw,” having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

#545                           Moved by Councillor Parker

                                    Seconded by Councillor Clarke

                                    That Bylaw #545, cited as the “Tax & Utilities Prepayment Plan Bylaw,” having been given due and detailed consideration, be now read a second time.

                                    CARRIED

                                    Policies

                                    Nil                                  

 

                                    Member Reports & Inquiries

Councillor Stone       A written report:

                                    a)   fluids leaking from a tow truck parked in the 400 block of 8th Avenue. The Mayor will bring the problem to the attention of the owner;

                                    b)   appreciation for the Works Foreman’s considerable efforts to repair the repeated damage done by vandals to the Community Hall’s landscape;

                                    c)   commendations received from former Mayor Haas for the work done by Council on behalf of the community in regards to the pool land and recreation facility money.

Councillor Clarke      Verbal report:

                                    a)   recent publicity in the matter of the closure of the Montrose school;

                                    b)   a letter from R.L. Connolly, Director, School Finance and Capital Planning, Ministry of Education, describing the process required to justify a school closure;

                                    c)   notice of an information session scheduled for the Community Hall at 7 p.m., May 5, 1999, with the director of distance education schooling;

                                    d)   notice of a rally in support of the Montrose school announced for 3 p.m., May 9, 1999, at Montrose Park;

                                    e)   information about the PAC pursuing the Montrose school closure with the Ombudsman;

                                    f)    inquiry about legal advice sought on possible legal action by Council or the community in the matter of the school closure;

                                    g)   recommendation that the May 3, 1999, Trail Times commentary by R. Masleck be attached to Council’s letters to Minister of Education and the Ombudsman;

                                    h)   reminder that Family Fun Days are scheduled for June 5, 1999.

Councillor Berriault    A verbal report:

                                    a)   meeting of RDKB directors with Ms. Diana Butler;

                                    b)   inquired whether Council may be willing to provide assistance to the soccer association for the Provincial Championship. Council recommended that the association submit a request for assistance;

                                    c)   inquired about progress being made in resolving the well pump problem. The Administrator advised that investigation was still in progress, and that no the engineers could not yet provide a definitive recommendation;

                                    d)   Handy Dart service, that additional time for the service was not being offered, but that funding is available to substitute taxies for short distance service in Trail, thus making additional time available for service to the outlying areas;

                                    e)   the RDKB’s decision not to support Council’s Official Community Plan amendments.

Councillor Parker       No report

Mayor Walsh              A verbal report:

                                    a)   asking Councillors to attend the May 9 rally in support of the school at the Montrose park;

                                    b)   requesting that the PA system, including amplifier and microphone, be available for the May 9 rally.

Administrator             A verbal report:

                                    a)   proposing that Public Works provide a project outline & cost estimate for safe walkway around Montrose park.

                                    Adjournment

                                    On a motion by Councillor Clarke, the meeting adjourned at 9:50 p.m.

 

I hereby certify the preceding to be a true and correct account of the Regular Meeting #10-99 of Council held on May 4, 1999.

 

 

 

                          _________________________               _________________________

                                                      Mayor                                                                Clerk