A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on June 15, 1999.

Present:                      Mayor M. Walsh

                                    Councillor D. Berriault

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.


                                    A letter from Youth employment Strategy was presented for addition to the agenda.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the revised agenda for Regular Meeting #13-99 be adopted as circulated.



J. McConnachie       A presentation on the subject of the Golden Acre Ventures Ltd. rezoning application.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That Council proceed with the drafting of a bylaw to rezone lots 21, 22, 23, and 24, Plan NEP 62575 from R-1 to R-2.



Meeting #12-99        Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the minutes of Regular Meeting #12-99 of June 1, 1999, be adopted as circulated.


                                    Consent Calendar

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the Consent Calendar including:

                                    (1)   May Bylaw Enforcement Report;

(2)     UBCM - Current Bills in Legislature;

(3)     UBCM - Provincial Budget Review Process;

(4)     Montrose Fire Dept. - April Incident Summary Report;

(5)     UBCM - Small Community & electoral Area Elections Summary

(6)     MFA - Futures Contract

(7)     WCB - Workplace smoke

(8)     Building Inspector’s May Report, and

(9)     Environmental Health - Water Quality Assessment.

                               be accepted as circulated.


                                    Motions & Submissions


                                    Referrals From Prior Meetings

Schedule 1999           Meeting & Agenda Schedule for 1999.


Schedule 2000           Meeting & Agenda Schedule for 2000.


RDKB Liquor Policy    Examination of the RDKB’s position on the policy of liquor purchases for pre-meeting dinners, as reported in the Minutes of RDKB Board Meeting of April 29, 1999.

                                    Referred to the next meeting.

BVRC Program          A draft letter on the subject of the Beaver Valley summer parks program was considered.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the draft letter to the Beaver Valley Recreation Commission on the subject of their Summer Parks Program be approved and signed by the Mayor.


MoTH                          A notice for a meeting with Ministry of Transportation & Highways Officials scheduled for 4:00 p.m. on Thursday, June 24th, 1999.

                                    Council proposed the following agenda issues:

1.     more frequent grass cutting along the highway through the community;

2.     installation of a crosswalk at 7th Street;

3.     conditions and required approval for the upgrading of the 5th Street highway crossing.

Interior Signs               Presentation of a final draft for a “Welcome to Montrose” sign.

                                    Council requested the addition of the phrase “Incorporated 1956” to be placed above the population line, and that a firm price for the final draft of the sign, excluding installation, be presented at the next meeting for approval.

BVYC                          A request for a financial contribution toward the operation of the Beaver Valley Youth Centre.

                                    Council considered the budget to be excessive and directed that a draft letter be prepared for consideration at the next meeting.


Fairbanks Arch.         A letter of introduction of the firm, and request that consideration be given to the firm in municipal projects.


S.D. #20                      Information concerning Council’s appeal to reconsider the decision to close the Montrose school; advice that Board decisions are not subject to appeals.


S.D. #20                      Information concerning the capital cost estimates for the upgrading of the Montrose school; advice that the $1.7 million capital budget is not based on engineering estimate, that it was extrapolated from an engineering estimate for the Sunningdale school.


R. Mailey                    A request for the removal of certain trees, and a request for the replacement of lilac bushes removed by the Village’s contractor in the course of a water main replacement project.

a)     Council directed that it be first determined if the trees to be removed are on public property, and if so to remove them.

b)     Council directed that if the lilac bushes removed by the contractor were on private property, to refer the matter to the contractor, and if they were on public property, not to replace them or pay compensation.

AKBM                         Clarification on AKBM resolutions dealing with Municipal Sessions..


Babe Ruth                  Request for 150 Village pins for the Babe Ruth Baseball Provincial Tournament.

                                    Council agreed to contribute “Beaver Pins.”

BCAA                         Introduction of Mr. Doug Rundell, new CEO and Assessment Commissioner of the B.C. Assessment Authority.


Rural Partnership       Introduction of Canadian Rural Partnership program.


Golden Acres            An application to rezone Lots 21-24, Plan NEP 62575 from R-1 to R-2.

                                    The matter was dealt with under delegations.

Fruitvale                     Response to Council’s inquiry concerning a 20% contribution by Montrose toward the lease for the youth centre.

                                    Council requested a copy of the lease.

Youth Emp.                Letter of appreciation for the proclamation of hire a student week.


                                    Reports & Memoranda

Well Rehab.               Administrator - A project outline and recommendation for the rehabilitation of well #2..

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Precision Service & Pumps Inc. be awarded the contract to rehabilitate well #2 based on their quotation of May 28, 1999, and that the firm be requested to provide Council with a report on the substance “Corela Plus” and its effect on the water table.


Strategic Plan            Administrator - A report on the 1999 Strategic Planning Workshop, with a list of primary and secondary objectives for the coming year.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Council adopt the Primary and Secondary Objectives developed at the May 29, 1999 Strategic Planning Workshop.


Municipal Office       Administrator - A report and project proposal for a preliminary design and cost estimates for improvements to the municipal office and public works shop.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That Mr. R. Matthes be invited to submit a proposal for the production of a design for the upgrading of the Municipal Office Complex.


                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY-THREE THOUSAND EIGHT HUNDRED AND FIFTY-THREE dollars and SIXTY-THREE cents ($23,853.63) in total be approved:

                                    Cheques #3453-3475 inclusive                                         $  23,853.63

                                    TOTAL NET CURRENT EXPENDITURE                                  $  23,853.63



#546                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #546, cited as the “Regional Director Referendum Bylaw,” be introduced and read a first time.


Amendment             Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Bylaw #546 be amended to provide for a triennial referendum for regional director nominations.



#0110                         Moved by Clarke

                                    Seconded by Stone

                                    That Policy #0110, being the Regional Director Appointment Policy, be adopted.


                                    Council directed that a public information package be prepared, to include Policy #0110, Bylaw #546, and an explanatory note.


                                    Member Reports & Inquiries

Councillor Stone       Written report:

a)    Youth Employment luncheon and proclamation of Hire a Student week;

b)    request for additional information on the Community Archives Assistance Program;

c)    request for an update on the Community Hall landscaping project;

d)    proposal for a public works calendar to schedule work projects and to aid in scheduling summer students;

e)    suggestion to invite the Citizen of the Year to be Parade Marshall for the Family Fun Days Parade;

f)      apology for not having assisted in Council’s cooking duties during Family Fun Days;

g)    appreciation for the positive press coverage on a number of issues over the recent weeks;

h)    appreciation for Councillor Clarke’s work on the art exhibit.     

Councillor Clarke      A verbal report:

                                    a)   no information yet on the proposed box plant;

                                    b)   Family Fun Days were well attended;

                                    c)   request for the transfer of the balance of $2000 due to the Montrose Recreation Commission;

                                    d)   a reminder to Alpine Recycling to maintain staff levels, have more efficient equipment. Keep staff busy in cleaning recycling location.

                                    e)   a proposal to request the RDKB to provide screening and landscaping for the recycling, as originally proposed;

                                    f)    announcing that the school children’s art will remain on display until the end of July;

                                    g)   presented an Action Plan for long-term stability of the Montrose School.

Councillor Berriault    A verbal report on RDKB activities:

                                    a)   Alpine Recycling had requested a rental rate reduction of $1,000 to compensate for the purchased a new bailer. The request was denied by the Commission.

                                    b)   The City of Trail had requested Sunday openings for the landfill. The request was denied by the Commission.

                                    c)   Trail Transit had submitted a final accounting for the 1998-1999 season of the Red Mountain bus service. The net cost to the RDKB for the service was $5,332. Council requested comparative figures for the past year.

                                    d)   Clarification that the pool insurance funds are held in a reserve account, not a trust account. A proposal is required for the design work of a Montrose recreation facility.

                                    e)   Represented the RDKB at the FCM convention in Halifax.

Councillor Parker       A verbal report on:

                                    a)   nominations for consideration for the December appointment to the Regional Airport Committee;

                                    b)   a request to a student for a proposal to develop a web page for Montrose;

                                    c)   conflict between the provincial policy encouraging composting and the provincial policy of holding property owners responsible if their composts attract bears.

Mayor Walsh              A verbal report:

                                    a)   appreciation to Councillor Berriault for his RDKB report;

                                    b)   success of Family Fun Days;

                                    c)   attended (and enjoyed) Sports Day in Warfield;

                                    d)   requested that the swings in the park be inspected, in particular the small children swing set.

                                    e)   a video on the BC Millennium 2000 project;

                                    f)    problems at the BV arena that may require expensive repairs;

                                    g)   request that the caption on G. Henke’s portrait be completed.

Administrator             A verbal report:

                                    a)   notice of absence during the week of June 21;

                                    b)   AKBM sponsored meeting on Regional District Legislation in Nelson on July 6, 1999.


                                    On a motion by Councillor Stone, the meeting adjourned at 9:10  p.m.


I hereby certify the preceding to be a true and correct account of the Regular Meeting #13-99 of Council held on June 15, 1999.




                          _________________________               _________________________

                                                      Mayor                                                                Clerk