A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on July 20, 1999.

Present:                      Mayor M. Walsh

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Councillor D. Berriault

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.


                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the agenda for Regular Meeting #15-99 be adopted as circulated.



RCMP                         Cpl. K/ Stochmanski presented the second quarterly police report covering the period of April 1 to June 30, 1999.       


Meeting #14-99        Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the minutes of Regular Meeting #14-99 of July 6, 1999, be adopted as circulated.


                                    Consent Calendar

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the Consent Calendar including:

(1)     SD #20 - Notice of appointment of working committees regarding the use of schools;

(2)     UBCM - New Pension Legislation (Bill 95);

(3)     Beaver Falls Recreation - Thank you note;

(4)     SD #20 - Notice of Meeting for August 10, 1999;

(5)     RDKB - Building Inspector’s Report, June 1999;

(6)     Minister Kwan - copy of a letter to Rossland & RDKB, and

(7)     D. Paolini - copy of a letter to McEwan, Harrison & Co, solicitor for Golden Acre Ventures Ltd.

                               be accepted as circulated.


                                    Motions & Submissions



                                    Referrals From Prior Meetings

Schedule 99/00         Meeting & Agenda Schedule for 1999 & 2000.


Park Study                  A proposal by Matthes Building Design for preliminary parkland studies for Frontier Park and Viewmont Park.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the Matthes Building Design Inc. proposal for Preliminary Parkland Studies for  Frontier Park and Viewmont Park, in the amount of $780 plus tax, be accepted as presented.


RDKB Liquor Policy    Examination of the RDKB’s position on the policy of liquor purchases for pre-meeting dinners, as reported in the Minutes of RDKB Board Meeting of April 29, 1999.

                                    Referred to next meeting


Hands Across             Request from G. Westbury for support of the “Hands Across Columbia Valley” awareness event.


SD #20                        Copy of a letter to the RDKB requesting the waving of tipping fees for the materials removed from the demolished L.J. Morrish Elementary School.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the Regional District be advised that Montrose Council does not support the waiving of tipping fees requested by the School Board for the waste material from Morrish School, as the applicable bylaw does not permit fees to be waived, and as it is not appropriate for the principal users of the Trail land fill to subsidize Ministry of Education capital projects.


Minister Kwan            Notice of introduction in the Spring of 2000 of a uniform building code.


Addiction Service     Request for community feedback on the West Kootenay Boundary Addictions Services.


Minister Ramsey        Response to Council’s letters concerning the closure of Montrose Elementary School.


KEL                              A letter regarding issues relating to the S&I Construction Ltd. development permit application. Copy of Administrators response.


 SD#20                        Response to request for confirmation of kindergarten classes to be provided at the Montrose Elementary School in September 1999.


                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

a)     That Council appreciate the response from School District #20, but that the motion of July 19, 1999, regarding September 1999 kindergarten classes at Montrose Elementary School is unacceptable as it is ambiguous and non-committal;

b)     that School District #20, the Minister, and Ministry Officials be advised that Council deems the motion to be in bad faith and not in keeping with the Minister’s directive that the Montrose Elementary School remain open,

c)     and that the School Board be requested to provide the parents of Montrose with an unqualified confirmation that kindergarten to grade 5 classes will be provided at Montrose Elementary School in September 1999.


SD Wards                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

a)     That Montrose Council oppose the restructuring of School District #20 Wards to the effect that the Village of Montrose would be split, with each half being appended to the larger communities of Fruitvale and Trail, leaving the Village of Montrose without representation on the School Board;

b)     and that the School Board be advised that the attempt to deprive the Village of Montrose of direct representation on the School Board is an act of bad faith, considering Council’s efforts in support of education in the community, and

c)     that copies of Council’s opposition to the elimination of Montrose representation on the Board of School District #20 be sent to the Minister of Education and Ministry Officials.


SD#20                         Draft of new Community Access Policy and Procedures, with a request for feedback.


Campaign Limits       Ministry of Municipal Affairs, a discussion paper on Campaign Expense Limits for Local Government Elections.


                                    Reports & Memoranda

PW Policies                 A proposal from Urban Systems Ltd. for a water and drainage systems maintenance program.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That Council accept the proposal from Urban systems Ltd. for a Water and Drainage Systems Maintenance Program at a cost of $7,200 plus taxes.


Fire Hall Ramp            Administrator - Notice of awarding of a contract to RG Contracting Ltd. for the construction of a Fire Hall wheel chair access ramp in the amount of $1,568 plus taxes.


OCP Policy                Draft letter to SD #20 on the meaning of the OCP’s Education Objective and School Policy.

                                    Council directed the Mayor to sign the letter as drafted.

Rec Facility Survey   Administrator - a draft survey to determine the preference for a new facility to replace the Beaver Valley pool.

                                    Council made some changes to the draft and directed that the survey be launched in early September and close by the end of September.

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY-SIX THOUSAND ONE HUNDRED AND FORTY-EIGHT dollars and EIGHTY-NINE cents ($26,148.89) in total be approved:

                                    Cheques #3526-3561 inclusive                                         $  26,148.89

                                    TOTAL NET CURRENT EXPENDITURE                                  $  26,148.89



#548                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #548, cited as the “Water & Sewer Security Issuing Bylaw #548” having been given due and detailed consideration, be now read a second time.




                                    Member Reports & Inquiries

Councillor Stone       A written report:

a)    a visit to Gyro Park in Trail to view park improvements under consideration for Montrose Park;

b)    an estimate for the production of Montrose Buttons at a cost of $1 each;

c)    commendation for the efforts by the public works staff to maintain landscaped areas of the community;

d)    proposal for the monthly hosing or cleaning around the bleachers and picnic area;

e)    concern about the status of health care improvements in the area, and the lack of support for recommendation of the Regional Health Study.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the Village of Montrose be on record as fully supporting the Trail Regional Hospital ambulatory care project.



                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the Village of Montrose be on record as fully supporting the KPMG Regional Health Study recommendations.


Councillor Clarke      A verbal report:

                                    a)   suggestion that the lower tennis courts be modified to serve as multi courts (e.g. ball hockey, basket ball, etc.), limiting tennis to the upper court;

                                    b)   appreciation for the school committee conference call;

                                    c)   recommendation to work on an appropriate definition of the term  community school for consideration by the School Board;

                                    d)   question about the progress in the sale of community bonds;

                                    e)   report on early reaction to Council’s proposal for a revised appointment process for the Montrose regional district director;

                                    f)    inquiry about the progress on a policy for requests for pins.

Councillor Berriault    A written report:

                                    a)   question concerning the impact of the new pension legislation;

                                    b)   question concerning response to the Village solicitor’s letter to Golden Acre Ventures Ltd. concerning the subdivision deficiencies;

                                    c)   notice that SD #20 request for the waiving of tipping fees will be on the RDKB Commission agenda of July 20, 1999;

                                    d)   question for the reason SD #20 meeting on the Montrose kindergarten is proposed to be held as a closed meeting;

                                    e)   support for the water and drainage maintenance program;

                                    f)    comments on the draft recreation survey;

                                    g)   recommendation to delay the servicing of the well pumps until after the sprinkling season

Councillor Parker       A verbal report:

                                    a)   research on the cost of building and maintaining a water and/or skateboard parks.

Mayor Walsh              A verbal report:

                                    a)   design suggestion from Councillor Stone for a railing to be mounted  at the community hall entrance;

                                    b)   request that the posts for the Montrose signs be repainted when the new signs are installed, and the area be cleaned;

                                    c) concern about the perception in the community by having the summer student accompany the regular employee on garbage duties. A job and duty list should be prepared for work to be done by the summer student;

                                    d)   concern about soil erosion in the vicinity of the 7th Street capital works, and that a no-post guard has not yet been installed.

Administrator             A verbal report:

                                    a)   advising Council of his absence from August 3 to August 19.

                                    Council agreed to reschedule to August 17th regular meeting to August 24th.


                                    On a motion by Councillor Stone, the meeting adjourned at 9:00  p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #15-99 of Council held on July 20, 1999.



                          _________________________               _________________________

                                                      Mayor                                                                Clerk