A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on August 24, 1999.

Present:††††††††††††††††††††† Acting Mayor D. Berriault

††††††††††††††††††††††††††††††††††† Councillor G. Parker

††††††††††††††††††††††††††††††††††† Councillor P. Stone

††††††††††††††††††††††††††††††††††† Administrator A. Carrel

Absent:††††††††††††††††††††† Mayor Walsh

††††††††††††††††††††††††††††††††††† Councillor Clarke

††††††††††††††††††††††††††††††††††† Call to Order

††††††††††††††††††††††††††††††††††† Acting Mayor Berriault called the meeting to order at 7:00 PM.

††††††††††††††††††††††††††††††††††† Agenda

††††††††††††††††††††††††††††††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Stone

††††††††††††††††††††††††††††††††††† That the revised agenda for Regular Meeting #17-99 be adopted as circulated.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Delegations†††††

Urban Systems Ltd.†† Mr. R. Runzer of Urban Systems Ltd. attended Council meeting to report on the paving tender for 1999.

Fire Chief††††††††††††††††††† Fire Chief K. McLean attended Council meeting to present a report on Montrose Fire Department personnel status and activities. He expressed appreciation for Councilís support of fire hall renovations, and suggested that the installation of the air conditioning unit be postponed and considered in conjunction with the upgrading of the village complex. He Advised that Fire Prevention Week will be October 3 to 9.

††††††††††††††††††††††††††††††††††† Chief McLean requested that the alarm system at the fire hall be programmed to allow emergency access to the fire hall.††††††

††††††††††††††††††††††††††††††††††† Minutes

Meeting #16-99††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Stone

††††††††††††††††††††††††††††††††††† That the minutes of Regular Meeting #16-99 of August 3, 1999, be adopted as circulated.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Consent Calendar

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That the Consent Calendar including:

(1)     Bylaw Enforcement July Report;

(2)     UBCM - Federal & Provincial Appointments;

(3)     UBCM - Discussion Paper on Campaign Expenses;

(4)     UBCM - Convention Material;

(5)     MIA - Risk Management Tidbits;

(6)     Castlegar Airport - Annual Report;

(7)     RDKB - Board Minutes of June 24, 1999;

(8)     RDKB - Commission Minutes of July 20, 1999, and

(9)     Warfield - Letter of Support for Ambulatory Care

†††††††††††††††††††††††††††††† be accepted as circulated.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Motions & Submissions

Paving Tender†††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That the Urban Systems Ltd. recommendation for the award of the paving tender be accepted, and that Selkirk Paving Ltd. be awarded a contract for the paving of 12th Avenue and a small patch at the Post Office for the sum of $70,167.50 plus GST.

††††††††††††††††††††††††††††††††††† CARRIED†††

††††††††††††††††††††††††††††††††††† Referrals From Prior Meetings

Schedule 99/00†††††††† Meeting & Agenda Schedule for 1999 & 2000.

††††††††††††††††††††††††††††††††††† Add RDKB meetings, UBCM meetings and other related.

RDKB Liquor Policy††† Examination of the RDKBís position on the policy of liquor purchases for pre-meeting dinners, as reported in the Minutes of RDKB Board Meeting of April 29, 1999.

††††††††††††††††††††††††††††††††††† Referred to next meeting

Planning†††††††††††††††††††† Request for proposal for to A. Neilson-Welch regarding a Community Planning and Development Program.

††††††††††††††††††††††††††††††††††† Acknowledged

Garbage Survey†††††† Memorandum from the Administrator with survey results on the garbage service data collected in the month of June and recommendation for bag charges in 2000.

††††††††††††††††††††††††††††††††††† Referred to the next meeting

††††††††††††††††††††††††††††††††††† Correspondence

Share Cariboo†††††††††† Proposal from share Cariboo/Chilcotin Resources for a Yellowstone to Yukon Initiative for the establishment of a nature reserve.

††††††††††††††††††††††††††††††††††† Acknowledged

Hon. J. Doyle†††††††††††† Request for registration of meeting appointments at UBCM.

††††††††††††††††††††††††††††††††††† Acknowledged

RDBN†††††††††††††††††††††††††† Opposition to the share Cariboo Yellowstone to Yukon Initiative.

††††††††††††††††††††††††††††††††††† Acknowledged

West Vancouver††††† Notice of Motion to UBCM for change in legislation concerning compliance by provincial agencies with municipal bylaws.

††††††††††††††††††††††††††††††††††† Acknowledged

Fruitvale†††††††††††††††††††† Offer to participate with Montrose on a joint recreation survey for the Beaver Valley.

††††††††††††††††††††††††††††††††††† The administrator was instructed to draft a response for consideration by Council at the next meeting, and to hold distribution of the recreation questionnaire until next meeting.

New Denver††††††††††††† Letter of support for the West Kootenay Boundary Area Health Plan and opposition to the removal of acute inpatient care from the Slocan Community Hospital and the Arrow Lakes Hospital.

††††††††††††††††††††††††††††††††††† Acknowledged

Municipal Sewage††† Letter from the Federal Environmental Protection Branch on future direction on the issue of municipal wastewater.

††††††††††††††††††††††††††††††††††† Acknowledged

Governor General††† Request for nominations for Order of Canada nominations.

††††††††††††††††††††††††††††††††††† Acknowledged

Ankors††††††††††††††††††††††† Invitation to participate in the 1999 West Kootenay/Boundary AIDS walk.

††††††††††††††††††††††††††††††††††† Acknowledged

Hon. J. Doyle†††††††††††† Introduction of Mr. J. Doyle, the new Minister of Municipal Affairs.

††††††††††††††††††††††††††††††††††† Acknowledged

White Rock††††††††††††††† Notice of motion on the subject of possession of child pornography.

††††††††††††††††††††††††††††††††††† Acknowledged

BCTFA†††††††††††††††††††††††† Notice of Cycling Network Program by the BC Transportation Financing Authority.

††††††††††††††††††††††††††††††††††† Acknowledged

Ombudsman†††††††††††† Response to Councilís complaint concerning the proposed closure of the Montrose Elementary School.

††††††††††††††††††††††††††††††††††† Council asked to be advised whether the Office of the Ombudsman has the authority to investigate such matters.

Nelson††††††††††††††††††††††† Invitation from the Nelson and District Chamber of Commerce to participate in the Heritage Days parade.

††††††††††††††††††††††††††††††††††† Acknowledged

KBS††††††††††††††††††††††††††††† Offer from KBS to advertise the Montrose Community Bonds.

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That the offer for Community Bond advertising from KBS be accepted, and that the proposed ad include the village telephone number.

††††††††††††††††††††††††††††††††††† CARRIED

FCM††††††††††††††††††††††††††† Copy of a Municipal Infrastructure in the Millennium Budget proposal to the Federal Minister of Finance.

††††††††††††††††††††††††††††††††††† Acknowledged

††††††††††††††††††††††††††††††††††† Reports & Memoranda

Community Plan†††††† A proposal from Urban Systems Ltd. for a planning grant application for a project to develop and assess innovative options for the preservation of the Montrose Elementary School.




††††††††††††††††††††††††††††††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Stone

††††††††††††††††††††††††††††††††††† That Council submit a planning grant application to the Ministry of Municipal Affairs, as prepared by Urban Systems Ltd., for a community services study.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Stone

††††††††††††††††††††††††††††††††††† That copies of the community services grant application, with a cover letter to outline the purpose of the study, be forward to all agencies with an interest in the study.

††††††††††††††††††††††††††††††††††† CARRIED

Security System††††††† Notice of installation of the new security system in the Village Office.

††††††††††††††††††††††††††††††††††† Acknowledged

††††††††††††††††††††††††††††††††††† Financial matters

Accounts Payable†† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY-SEVEN THOUSAND EIGHT HUNDRED AND FIFTY-FIVE dollars and EIGHTY-NINE cents ($27,855.89) in total be approved:

††††††††††††††††††††††††††††††††††† Cheques #3589-3626 inclusive†††††††††††††††††††††††††††††††††††††††† $27,855.89

††††††††††††††††††††††††††††††††††† TOTAL NET CURRENT EXPENDITURE††††††††††††††††††††††††††††††††† $27,855.89

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Bylaws

††††††††††††††††††††††††††††††††††† Nil

††††††††††††††††††††††††††††††††††† Policies

††††††††††††††††††††††††††††††††††† Request for staff incentive policy.

††††††††††††††††††††††††††††††††††† Member Reports & Inquiries

Councillor Stone†††††† A written report:

a)    The Peter Kiewit and Sons community projects grant program;

b)    Suggestion to consider stamped and dyed concrete for the park pathways;

c)    Inquiry about progress with the Community Hall railing;

d)    Inquiry about progress with the Community Hall landscaping;

e)    Critique about the design suggestions for the village complex;

f)      Inquiry about the status of the Kootenay Boundary Regional Hospital District;

g)    Inquiry about the nature or status of the RDKBís Beaver Valley Recreation Plan.

h)    Recommendation to proceed with an archival grant application.




††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That Council invite local organizations eligible for non-profit grant programs to participate with Council in the development of community park projects.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That an application for an archival grant for the year 2000 be prepared.

††††††††††††††††††††††††††††††††††† CARRIED

Councillor Clarke††††† A written report:

a)    Advising that Councillor Stone will assume responsibility for media relations during his absence;

b)    Appreciation for relocation of crosswalks;

c)    Appreciation for installation of new Montrose signs;

d)    Inquiring about progress on the regional director election procedure;

e)    Comments on the proposal for changes to school wards;

f)      Recommendations for appointments to the Joint School Committee;

g)    Inquiry about progress in the installation of the new lift stations;

h)    Recommendations regarding the rates to be charged for garbage bags;

i)       Request that the ball park infield be dragged;

j)       Suggestion to send sympathy cards from Council to two Montrose families who suffered personal tragedies;

k)     Concern about the likelihood of early approval of the community service grant application by Municipal Affairs;

l)       Comments regarding the Village of Fruitvale offer to participate in the Montrose recreation survey;

m) Comments regarding the Ombudsmanís response to Councilís school closure inquiry;

n)    Support for Community Bond ads to be published on KBS.

Councillor Berriault††† A verbal report:

††††††††††††††††††††††††††††††††††† a)†† West Kootenay Boundary Regional Hospital District moved to support the ambulatory care project in Trail.

††††††††††††††††††††††††††††††††††† b)†† RDKB Services Commission received a delegation proposing a composting program at McKelvey Creek.

††††††††††††††††††††††††††††††††††† c)†† RDKB Services Commission will circulate a question asking whether Rossland should be permitted to withdraw from regional services.

††††††††††††††††††††††††††††††††††† d)†† RDKB Board will review the Butler report in mid September.

††††††††††††††††††††††††††††††††††† e)†† CARO report to research foundation to determine potential use of material for garden purposes.

Councillor Parker†††††† A verbal report:

††††††††††††††††††††††††††††††††††† a)†† BC Millennium book to be in Montrose on Sports Day (June 3, 2000).

Mayor Walsh††††††††††††† No report:

Administrator†††††††††††† A verbal report:

††††††††††††††††††††††††††††††††††† a)†† Golden Acre Ventures Ltd. performance bond will have to be cashed if deficiencies are not completed by August 25, 1999.

††††††††††††††††††††††††††††††††††† b)†† Executive summary of Butler Report is now available and will be circulated to all members of Council.

††††††††††††††††††††††††††††††††††††††††† Adjournment

††††††††††††††††††††††††††††††††††† On a motion by Councillor Stone, the meeting adjourned at 9:45p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #17-99 of Council held on August 24, 1999.



††††††††††††††††††††††††† _________________________†††††††††††††† _________________________

††††††††††††††††††††††††††††††††††††††††††††††††††††† Mayor††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Clerk