THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #22-99

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on October 19, 1999.

Present:                      Acting Mayor G. Parker

                                    Councillor D. Berriault

                                    Councillor R. Clarke

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Mayor M. Walsh

                                    Call to Order

                                    Acting Mayor Parker called the meeting to order at 7:00 PM.

                                    Agenda

Agenda                     Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the revised agenda for Regular Meeting #22-99 be adopted as circulated.

                                    CARRIED 3-0

                                    Delegations     

                                    Nil

                                    Minutes

Meeting #20-99        Moved by Councillor Clarke 

                                    Seconded by Councillor Stone

                                    That the minutes of Regular Meeting #20-99 of October 5, 1999, be adopted as circulated.

                                    CARRIED 3-0

                                    Consent Calendar

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the Consent Calendar including:

(1)     Bylaw Enforcement - September Report;

(2)     1999-2000 UBCM Executive;

(3)     UBCM Convention - Disposition of Resolutions;

(4)     MIA - Risk Management Tidbits;

(5)     Emergency Management Training, and

(6)     RDKB - September Building Report

                               be accepted as circulated.

                                    CARRIED 3-0

                                    Motions & Submissions

                                    Nil

                                    Referrals From Prior Meetings

Schedule 99/00         Meeting & Agenda Schedule for 1999 & 2000.

                                    Acknowledged

                                    Correspondence

RDKB                           Acknowledgment of Council’s September 22, 1999, letter concerning the Fruitvale recycling location rental.

                                    Acknowledged

SD #20                        Confirmation of the School Board’s support for Council’s Community Optimization Study grant application.

                                    Acknowledged

Music Festival            Request from the Nelson Music Festival Association for financial support.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That a $25 contribution to the 2000 Festival of the Arts be paid to the Nelson Music Festival Association.

                                    CARRIED 3-0

City of Rossland        Copy of a letter to the Minister in support of Prof. Bish’s recommendations on regional district legislation.

                                    Acknowledged

RDKB                           Advising Council that the RDKB Planning and Development committee does not support the Community Facility Optimization Study.

                                    Acknowledged

Min. of Education     Letter of support for Council’s application for a planning grant for a Community Facility Optimization Study.

                                    Acknowledged

BC 2000                      A circular with the British Columbia Book Weekly Community Schedule for 2000.

                                    Acknowledged

Park Planning             Proposal from Matthes Building Design Inc. for the preparation of construction cost estimates and implementation sequencing schedule for Montrose, Frontier and Viewmont Parks at a cost of $1,200.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the Matthes Building Design Inc. proposal of October 7 for a Construction Cost Estimate and Implementation Sequencing Schedule for Montrose, Frontier and Viewmont Park Areas at an estimated cost of $1,200 be approved.

                                    CARRIED 4-0

Legion                        Invitation to purchase a wreath for the Remembrance Day commemoration ceremony.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the Village purchase a 20” wreath from the Royal Canadian Legion for $50, and that the Village be represented by Mayor Walsh, or in his absence by Councillor Berriault, at the Remembrance Day ceremonies.

                                    CARRIED 4-0

Minister of Culture     Request for the proclamation of Arts and Culture Week for the week of November 1 to 7, 1999.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the week of November 1 to 7, 1999, be proclaimed Arts & Culture Week.

                                    CARRIED 4-0

                                    Council directed that the Minister be advised of Council’s ongoing recognition of the arts through the rotating art exhibit in the Village Office.

Attorney General     Request for proclamation of Crime Prevention Week for the week of November 1 to 7, 1999.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the week of November 1 to 7, 1999, be proclaimed Crime Prevention Week.

                                    CARRIED 4-0

RDKB                           Copy of a letter to the City of Trail on the subject of the referendum on libraries announced by the City of Trail.

                                    Council requested a draft letter expressing its concerns over the library referendum process pursued by the City of Trail.

Com. Futures             Notice of an Open House to be held on October 20, 1999.

                                    Acknowledged

The Tab                      Introduction by R. Picco, Owner/Publisher, of The Tab, an independent weekly newspaper.

                                    Acknowledged

SD #20                        Letter from Trustee Ron Norman expressing concerns related to the Optimization of Facilities study.

                                    Acknowledged

ED Commission          Letter from the Economic Development Commission offering a contribution of $5,000 toward the Community Facilities Optimization Study.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That the offer of a $5,000 contribution toward the Community Facilities Optimization Study by the Economic Development Commission be accepted with appreciation.

                                    CARRIED 4-0

                                    Reports & Memoranda

Rec Facilities              Administrator - report on the Recreation Facility Survey results.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That the Recreation Facility Survey Results and the administrator’s covering memorandum be copied to the Council of the Village of Fruitvale and the Director for Electoral Area “A”.

                                    CARRIED 4-0

                                    Council requested a draft terms of reference for a conceptual design for a new recreation facility.

Strategic Plan            Administrator - progress reports on primary and secondary objectives of the 1999 Strategic Plan.

                                    Acknowledged

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of SIXTEEN THOUSAND EIGHT HUNDRED AND THIRTEEN dollars and SEVENTY-SEVEN cents ($16,813.77) in total be approved:

                                    Cheques #3696-3725 inclusive                                         $  16,813.77

                                    TOTAL NET CURRENT EXPENDITURE                                  $  16,813.77

                                    CARRIED 4-0

                                    Bylaws

#550                           Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That Bylaw #550, cited as the “Garbage User Rate Bylaw”, having been given due and detailed consideration, be read a second time.

                                    CARRIED 4-0

                                    Council directed that a second garbage bag collection audit be undertaken in March 2000 and that the bag rates be reviewed again following that date.

#551                           Moved by Councillor Clarke 

                                    Seconded by Councillor Stone

                                    That Bylaw #551, cited as the “Regional Director Referendum Bylaw”, having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED 3-1

#552                           Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That Bylaw #552, cited as the “Building Bylaw Amendment (Smoke Pollution Reduction)”, having been given due and detailed consideration, be read a second time.

                                    CARRIED 4-0

                                    Policies

#0330                         A policy to guide the use of public funds to extend best wishes on the part of Council to community members.

                                    The policy was referred for further consideration to include recognition of birthdays and wedding anniversaries.

                                    Member Reports & Inquiries

Councillor Stone       A written report on:

a)    the acquisition of a new CT Scanner at the Trail Regional Hospital;

b)    her decision to seek reelection to Council;

c)    the completion of the planters at the Community Hall;

d)    the meeting scheduled for October 20, 1999, with the School Committee;

e)    the installation of guard rails at the Community Hall.

Councillor Clarke      A verbal report on:

a)     plans for the Halloween Party on October 31st;

b)     plans for Gate Night festivities for teens at the fire hall.

Councillor Berriault    A written report on UBCM, and a verbal report on:

a)    RDKB - proposal review for composting a McKelvey Creek;

b)    RDKB - New Year’s Eve transit service;

c)    Fruitvale recycling site rental matter to be looked into.

Councillor Parker       No report.

Mayor Walsh              No report.

Administrator             Presented the Deputy Clerk’s Report on:

a)    Veteran’s Week proclamation;

b)    Street light maintenance;

c)    Tennis Court light repair delay;

d)    Policy on copying election material at the Village Office.

                                    Council agreed to allow candidates to photocopy election material at the Village Office, at no cost to the candidates.

                                    Presented an scaled down study work plan (phase I only) from Urban Systems Ltd. for the Optimization of Facilities Study.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Council approve the Urban Systems Ltd. proposal for Phase I of the Community Facilities Optimization Study with a budget of $15,000.

                                    CARRIED 4-0

                                    Adjournment

                                    On a motion by Councillor Clarke, the meeting adjourned at 8:50 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #22-99 of Council held on October 19, 1999.

 

 

 

 

              _________________________                                       _________________________

                                       Mayor                                                                                              Clerk