THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #23-99

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on November 2, 1999.

Present:                      Mayor M. Walsh

                                    Councillor D. Berriault

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

Agenda                     Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the agenda be revised by adding item 8(8), E. Rosler correspondence, and item 11(7) Election Officials Bylaw, and that the revised agenda for Regular Meeting #23-99 be adopted as circulated.

                                    CARRIED 5-0

                                    Delegations     

RCMP                         Cpl. J. Stochmanski presented the quarterly crime statistics report (July-September). He offered to support a Council request for visual warnings for east-bound traffic on the no-post guards at the west exit of the Village. He will be recommending that a large-size 50 km/h sign be installed at west entry to the Village.

 Urban Systems          Mr. A. Neilson-Welch of Urban Systems Ltd. provided an outline of the Community Services Study work program and his initial meetings wish School Board and PAC representatives.

                                    Minutes

Meeting #22-99        Council noted that in the reference to election materials in the Administrator’s report, the phrase “at no cost to the Village” should read “at no cost to the candidates.”

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the minutes of Regular Meeting #22-99 of October 19, 1999, be adopted as corrected.

                                    CARRIED 5-0

                                    Consent Calendar

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the Consent Calendar including:

(1)     UBCM - Membership Fees 2000;

(2)     UBCM - Newly Elected Officials Seminar;

(3)     SD #20 - Board Directions; Placement, Transfer and Facilities Planning, and

(4)     Bylaw Enforcement October Report

                               be accepted as circulated.

                                    CARRIED 5-0

                                    Council directed that the UBCM notice for the newly elected officials seminar be referred to the Council Calendar.

                                    Motions & Submissions

                                    Nil

                                    Referrals From Prior Meetings

Schedule 99/00         Meeting & Agenda Schedule for 1999 & 2000.

                                    Acknowledged

Library                         Draft letter to the City of Trail concerning the City of Trail sponsored library referendum.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the draft letter to the City of Trail on the library referendum be approved.

                                    CARRIED 5-0

                                    Correspondence

WKP                            Invitation to attend the November 16, 1999, Electricity Conference in Kelowna.

                                    Acknowledged

Telus                            Announcement of the change in corporate identity of BC Tel.

                                    Acknowledged

City of Trail                 Information on the City of Trail’s intentions regarding a review of municipal boundaries.

                                    Council directed that the matter be referred to the January Calendar, and that a report be prepared on the status of the Beaver Valley District Municipality Study.

RDKB                           Information concerning the payment of rental for the recycling drop-off location in Fruitvale.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone.

                                    That a draft letter be prepared for consideration at the next Council meeting, proposing that municipalities be required to provide suitable space for the location of recycling bins.

                                    CARRIED 4-1

ICBC                           Information on the Speed Reader Board program and availability.

                                    Acknowledged

SD #20                        Copy of a letter to the Ministry of Municipal Affairs on the subject of Council’s Planning Grant Application.

                                    Acknowledged

 

Infrastructure Grant  Announcement from the Minister of Municipal Affairs on the approval of an infrastructure grant in the amount of $61,568.

                                    Acknowledged

E. Rosler                      Request for the installation of a street light.

                                    Council directed that the neighbourhood be canvassed to determine the level of support for the requested street light.

                                    Reports & Memoranda

Rec. Facilities             Administrator - draft terms of reference for a Recreation Facility Predesign Project.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the draft terms of reference for a Recreation Facility Predesign Project be approved, and that Matthes Building Design Inc. be invited to submit a proposal.

                                    CARRIED 5-0

Village Office            Matthes Building Design Inc. - Construction cost estimate for the renovations, additions and new construction project for the Village Office, works shop and fire hall complex.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the feasibility of a Public-Private Partnership for the renovation of the Village office, works shop and fire hall complex be explored.

                                    CARRIED 5-0

Provisional Budget    Administrator - Explanatory notes for the 2000 Provisional Budget.

                                    Acknowledged

Fire Hall Lease            Administrator - Draft lease for the fire hall.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the draft lease for the fire hall be submit to the Village of Warfield and the RDKB for comments, and that both be asked to respond by the end of the year.

                                    CARRIED 5-0

Inaugural                    Administrator - Notice and invitation to a group swearing-in ceremony for area municipalities at the Rossland Court House.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Council accept the invitation to participate in the group swearing-in ceremony at the Rossland Court House.

                                    CARRIED 5-0

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of ONE HUNDRED AND EIGHTY-EIGHT THOUSAND SEVEN HUNDRED AND SIXTY-FOUR dollars and SEVENTY-SEVEN cents ($188,764.77) in total be approved:

                                    Cheques #3726-3756 inclusive                                         $ 188,764.77

                                    TOTAL NET CURRENT EXPENDITURE                                  $ 188,764.77

                                    CARRIED 5-0

Financial Report        The administrator presented a report of consolidated revenues and expenditures to September 20, 1999.

                                    Acknowledged

                                    Bylaws

#548                           Moved by Councillor Parker 

                                    Seconded by Councillor Berriault

                                    That Bylaw #548, cited as “The Water & Sewer Security Issuing Bylaw #548 (Community Bond)”, having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED 5-0

#550                           Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Bylaw #550, cited as the “Garbage User Rate Bylaw”, be read a third time.

                                    CARRIED 5-0

#552                           Moved by Councillor Parker

                                    Seconded by Councillor Clarke

                                    That Bylaw #552, cited as the “Building Bylaw Amendment (Smoke Pollution Reduction)”, be read a third time.

                                    CARRIED 5-0

#553                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #553, cited as the “2000 Provisional Budget Bylaw”, be introduced and read a first time.

                                    CARRIED 5-0

#553                           Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That Bylaw #553, cited as the “2000 Provisional Budget Bylaw”, having been given due and detailed consideration, be now read a second and third time.

                                    CARRIED 5-0

#554                           Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That Bylaw #554, cited as the “Sewer Rates Amendment Bylaw”, be introduced and read a first time..

                                    CARRIED 5-0

#554                           Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Bylaw #554, cited as the “Sewer Rates Amendment Bylaw”, having been given due and detailed consideration, be now read a second and third time.

                                    CARRIED 5-0

 

#555                           Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That Bylaw #555, cited as the “Water Rates Amendment Bylaw”, be introduced and read a first time..

                                    CARRIED 5-0

#555                           Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Bylaw #555, cited as the “Water Rates Amendment Bylaw”, having been given due and detailed consideration, be now read a second and third time.

                                    CARRIED 5-0

#556                           Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That Bylaw #556, cited as the “Election Officials Bylaw”, be introduced and read a first time..

                                    CARRIED 5-0

#556                           Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Bylaw #556, cited as the “Election Officials Bylaw”, having been given due and detailed consideration, be now read a second and third time.

                                    CARRIED 5-0

                                    Policies

                                    Nil

                                    Member Reports & Inquiries

Councillor Stone       A written report on:

a)    appreciation for Chamber of Commerce sponsored All Candidates forum;

b)    preparations for an orientation package for new council members;

c)    status of the archival project grant application;

d)    installation of new underground telephone lines on Third Street;

e)    attendance at Provincial Health Conference November 6-9th.

Councillor Clarke      A verbal report on:

a)     appreciation to the Trail & District Chamber of  Commerce for hosting the All Candidates’ Forum; candidates who were unable to attend the Forum were notified very late; suggestion to Chamber of Commerce that in future the hall be booked in advance, and that information relating to the Forum be provided at the time of nomination opening;

b)     Halloween bond fire was a success;

c)     Montrose Recreation Commission will not host New Year Function, and has offered to advertise a lottery for the use of the hall, and to hold a booking lottery on November 24;

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the Village arrange to hold a lottery on November 24 to book the hall for New Years Eve.

                                    CARRIED 4-1

Councillor Berriault    A verbal report on:

a)    the cleaning of the wells; the project was not as successful as had been hoped for; a second cleaning was performed; testing to be done to determine what success was achieved;

b)    not being able to attend Cenotaph ceremonies on November 11th due to changes in shift; Councillor Clarke agreed to represent Council.

Councillor Parker       A verbal report on:

                                    a)   a police services consolidation meeting to be held at the RDKB offices on November 12 at 1p.m.;

                                    b)   a suggestion to develop a media release policy to omit the name of the Council member reporting to the press;

                                    c)   BC 2000 Millennium offer of banners, recommendation to request a 12’ x 4’ vinyl banner;

                                    d)   concerned about the unprofessional manner of non-medical staff at the Trail Hospital.

Mayor Walsh              A verbal report on:

                                    a)   concern about Telus decision to place underground wiring under the pavement rather than the boulevard on Third Street;

                                    b)   complaints received from some residents suggesting that the fall clean-up campaign is held too early;

                                    c)   uneventful Gate Night.

Administrator             A verbal report on being absent from November 11 to December 3, 1999.

Next Meeting            Council agreed by consensus that, due to the School Trustee All Candidates Forum being held on November 16, 1999, the next regular Council Meeting will be held on Monday, November 15, 1999.

                                    Adjournment

                                    On a motion by Councillor Berriault, the meeting adjourned at 9:20 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #23-99 of Council held on November 2, 1999.

 

 

 

 

              _________________________                                       _________________________

                                       Mayor                                                                                              Clerk