THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #25-99

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on December 7, 1999.

Present: †††††††††††††††††††† Mayor M. Walsh

††††††††††††††††††††††††††††††††††† Councillor A. Benzer

††††††††††††††††††††††††††††††††††† Councillor R. Dostaler

††††††††††††††††††††††††††††††††††† Councillor G. Parker

††††††††††††††††††††††††††††††††††† Councillor P. Stone

††††††††††††††††††††††††††††††††††† Administrator A. Carrel

Absent:††††††††††††††††††††† Nil

††††††††††††††††††††††††††††††††††† Call to Order

††††††††††††††††††††††††††††††††††† Mayor Walsh called the meeting to order at 7:00 PM.

††††††††††††††††††††††††††††††††††† Agenda

Agenda†††††††††††††††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Stone

††††††††††††††††††††††††††††††††††† That the revised agenda for Regular Meeting #25-99 be adopted as circulated.

††††††††††††††††††††††††††††††††††† CARRIED 5-0

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That the policy of recording vote counts in the minutes be discontinued.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Delegations

††††††††††††††††††††††††††††††††††† Nil

††††††††††††††††††††††††††††††††††† Minutes

Meeting #24-99††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Stone

††††††††††††††††††††††††††††††††††† That the minutes of Regular Meeting #24-99 of November 15, 1999, be adopted as circulated.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Consent Calendar

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Benzer

††††††††††††††††††††††††††††††††††† That the Consent Calendar including:

(1)     AKBM Convention dates;

(2)     Fire Department October Incident Report;

(3)     Bylaw Enforcement November Report;

(4)     Coldwell Banker - Seasons Greetings;

(5)     Leader of the Opposition - Congratulations;

(6)     RDKB - Board Minutes of October 28, 1999

(7)     RDKB -Commission Minutes of November 16, 1999, and

(8)     1999 Local Government Elections Summary Statistics

†††††††††††††††††††††††††††††† be accepted as circulated.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That a letter be written to the AKBM, with copies to member municipalities, expressing Councilís displeasure with the decision to extend to AKBM Convention over a 4-day period, as this decision adds unnecessarily to the cost of lost wages and accommodation expenses.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Motions & Submissions

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Dostaler

††††††††††††††††††††††††††††††††††† That the following Council appointments be confirmed:

††††††††††††††††††††††††††††††††††† Mayor Walsh:†††††††††††† Bargaining

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Montrose Recreation Commission

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Community Hall

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Publicity & Public Relations

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Special Projects

††††††††††††††††††††††††††††††††††† Councillor Benzer:†††† Bylaws & Policy

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† School Committee

††††††††††††††††††††††††††††††††††† Councillor Dostaler:Works, Services & Utilities

††††††††††††††††††††††††††††††††††† Councillor Parker:††††† Parks & Playgrounds

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Provincial Emergency Program

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Protective Services

††††††††††††††††††††††††††††††††††† Councillor Stone:††††† Bargaining

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Finance, Administration & Cost Saving

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Publicity & Public Relations†††

††††††††††††††††††††††††††††††††††† CARRIED

RDKB Director††††††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Dostaler

††††††††††††††††††††††††††††††††††† That Councillor Stone be appointed to serve as the Director for the Village of Montrose on the Board of the Regional District of Kootenay Boundary.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That Councillor Benzer be appointed to serve as the Alternate Director for the Village of Montrose on the Board of the Regional District of Kootenay Boundary.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Referrals From Prior Meetings

Schedule††††††††††††††††††† Meeting & Agenda Schedule for 2000.

††††††††††††††††††††††††††††††††††† Acknowledged

Strategic Plan††††††††††† Council called for a Strategic Planning Session to be held in the Village Office from 8 a.m. to noon on January 15, 2000. Council extended an invitation to the Deputy Clerk and the Works Foreman to attend and participate in the session.

††††††††††††††††††††††††††††††††††† Correspondence

MoTH††††††††††††††††††††††††† Information on the proposed federal deregulation of the Canadian passenger bus industry.

††††††††††††††††††††††††††††††††††† Acknowledged

Trail Chamber††††††††††† Response to suggestions for the next All Candidates Forum.

††††††††††††††††††††††††††††††††††† Acknowledged

BC Seniors Games††† A request for financial support for the 2000 Seniors Games.

††††††††††††††††††††††††††††††††††† Acknowledged

RDKB Tipping Fees†††† Response to Councilís inquiry on the increase in tipping fees.

††††††††††††††††††††††††††††††††††† Moved by Councillor Benzer

††††††††††††††††††††††††††††††††††† Seconded by Councillor Stone

††††††††††††††††††††††††††††††††††† That a letter be sent to the RDKB to express Councilís opposition to regional funding of the waste management function.

††††††††††††††††††††††††††††††††††† CARRIED

City of Rossland††††††† Copy of a letter to Cominco Ltd. on the companyís procurement policies and refusal to participate in negotiations for the provision of regional fire dispatch services.

††††††††††††††††††††††††††††††††††† Acknowledged

KBS††††††††††††††††††††††††††††† Solicitation for Seasonís Greetings commercials.

††††††††††††††††††††††††††††††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Stone

††††††††††††††††††††††††††††††††††† That Council purchase Christmas Greetings message to be broadcast by KBS at a cost of $149.

††††††††††††††††††††††††††††††††††† CARRIED

BV Seniors Housing††† Request for a grant of $125 toward a needs assessment for seniorsí housing in the Beaver Valley.

††††††††††††††††††††††††††††††††††† Council requested information on the Association itself and on the terms of reference for the needs survey.

Hosp. Foundation†††† Request for a contribution to the 1999 Light Up Hospitals program.

††††††††††††††††††††††††††††††††††† Acknowledged

FCM††††††††††††††††††††††††††† Information on the Municipal Infrastructure in the Millennium Budget.

††††††††††††††††††††††††††††††††††† Acknowledged

BV Public Library†††††† Invitation to participate in the Century Trunk raffle draw.

††††††††††††††††††††††††††††††††††† Councillor Stone indicated that she would attend the draw.

I. Mark, M.P.†††††††††††††† Request for feedback on Bill C-10 (amendment to the Municipal Grants Act).

††††††††††††††††††††††††††††††††††† Acknowledged

UBCM†††††††††††††††††††††††† Information on group insurance for elected officials.

††††††††††††††††††††††††††††††††††† Council requested additional information.

R. Clarke†††††††††††††††††††† Offer to accept appointments to represent the Village on the Economic Development Commission and the School Committee.

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Dostaler

††††††††††††††††††††††††††††††††††† That Ron Clarke and Councillor Benzer be appointed to represent Council on the School Committee.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Benzer

††††††††††††††††††††††††††††††††††† That Ron Clarke be appointed to represent Council on the Economic Development Commission.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Dostaler

††††††††††††††††††††††††††††††††††† That a grant application be submitted to the Community Enterprise program for the community facilities study project.

††††††††††††††††††††††††††††††††††† CARRIED

City of Nelson††††††††††† Notice of Orientation and Corporate Planning Workshop.

††††††††††††††††††††††††††††††††††† Acknowledged

UBCM†††††††††††††††††††††††† Notice of Newly Elected Officials seminar.

††††††††††††††††††††††††††††††††††† Acknowledged

BCAA†††††††††††††††††††††††† Congratulations and offer to provide an orientation of BCAA services and activities.

††††††††††††††††††††††††††††††††††† Acknowledged

TAB†††††††††††††††††††††††††††† Solicitation for Seasonís Greetings advertising.

††††††††††††††††††††††††††††††††††† Acknowledged

††††††††††††††††††††††††††††††††††† Reports & Memoranda

Street Lights†††††††††††††† Deputy Clerk - report on 3rd Street street light survey; proclamations; Village of Fruitvale bowling alley proposal and resumption of the Village Newsletter.

††††††††††††††††††††††††††††††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Benzer

††††††††††††††††††††††††††††††††††† That the 3rd Street street light be reinstalled, and that defective street lights be repaired at the same time.

††††††††††††††††††††††††††††††††††† CARRIED

Rec. Facility†††††††††††††† Matthes Building Design Inc. - Proposal for a 3-phase recreation facility planning project at an estimated cost of $45,000.

††††††††††††††††††††††††††††††††††† Moved by Councillor Parker

††††††††††††††††††††††††††††††††††† Seconded by Councillor Stone

††††††††††††††††††††††††††††††††††† That a letter to the RDKB be drafted to request a financial commitment of $45,000 plus contingency for the Montrose recreation facility planning project.

††††††††††††††††††††††††††††††††††† CARRIED

Park Program†††††††††††† Matthes Building Design Inc. - Montrose Parks upgrades and implementation sequencing schedule.

††††††††††††††††††††††††††††††††††† Council referred consideration of this project to the Strategic Planning Session.

††††††††††††††††††††††††††††††††††† Financial matters

Accounts Payable†† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Parker

††††††††††††††††††††††††††††††††††† That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of EIGHTY-NINE THOUSAND AND FIFTY-SIX dollars and FORTY-SIX cents ($89,056.46) in total be approved:

††††††††††††††††††††††††††††††††††† Cheques #3784-3825 inclusive†††††††††††††††††††††††††††††††††††††††† $89,056.46

††††††††††††††††††††††††††††††††††† TOTAL NET CURRENT EXPENDITURE††††††††††††††††††††††††††††††††† $89,056.46

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Bylaws

††††††††††††††††††††††††††††††††††† Nil

††††††††††††††††††††††††††††††††††† Policies

#0330†††††††††††††††††††††††† Moved by Councillor Stone

††††††††††††††††††††††††††††††††††† Seconded by Councillor Dostaler

††††††††††††††††††††††††††††††††††† That Policy #0330, being the Community Recognition Policy, be approved as presented.

††††††††††††††††††††††††††††††††††† CARRIED

††††††††††††††††††††††††††††††††††† Member Reports & Inquiries

Councillor Stone†††††† A written report on:

a)    Swearing in ceremony for area councils;

b)    Ambulatory care project financing approval;

c)    Fencing and other improvements at the Community Hall;

d)    Question on outdoor ashtray for Community Hall;

e)    Orientation Manual for Councillors.

††††††††††††††††††††††††††††††††††† A verbal report on:

††††††††††††††††††††††††††††††††††† a)†† Suggestion to review the Village investment strategy to maximize interest earnings;

††††††††††††††††††††††††††††††††††† b)†† Suggestion to obtain a cost estimate to replace the upper floor windows in the fire hall.

Councillor Benzer††††† A verbal report on:

a)     Suggesting that a copy of Robertís Rules of Order be placed in the municipal library.

Councillor Parker†††††† A verbal report on:

††††††††††††††††††††††††††††††††††† a)†† Thanks to Rossland and Fabbro for swearing in ceremony;

††††††††††††††††††††††††††††††††††† b)†† Request permission to use Village Office for Police consultative group. Council suggested to use the Community Hall instead. Check if there is booking on Dec/13/99 7 p.m. for 1 hour.

††††††††††††††††††††††††††††††††††† c)†† Concern about protection of aquifer.

Councillor Dostaler†† A verbal report on:

a)    Appreciation for the Orientation Manual prepared by Councillor Stone and for the swearing in function;

b)    Question concerning purchasing and servicing policies for public works.

Mayor Walsh††††††††††††† A verbal report on:

††††††††††††††††††††††††††††††††††† a)†† Problems with roof leaks at the Community Hall, problem area identified;

††††††††††††††††††††††††††††††††††† b)†† Floor in the hall is suffering due to heavy use, need to change waxing;

††††††††††††††††††††††††††††††††††† c)†† Appreciation to Councillor Stone for the work done on the Orientation Manual;

††††††††††††††††††††††††††††††††††† d)†† Recommendation that a letter of appreciation be sent to Judge Fabbro for the swearing in ceremony, and to City of Rossland for reception;

††††††††††††††††††††††††††††††††††† e)†† The break-in and vandalism at the Montrose school.

††††††††††††††††††††††††††††††††††† f)††† A welcome to Councillor Benzer and Councillor Dostaler.

Administrator†††††††††††† No report.

 

††††††††††††††††††††††††††††††††††† Adjournment

††††††††††††††††††††††††††††††††††† On a motion by Councillor Stone, the meeting adjourned at 8:40p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #25-99 of Council held on December 7, 1999.

 

 

 

 

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†††††††††††††††††††††††††††††††††††††† Mayor††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Clerk