A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on September 19, 2000.

Present:                      Mayor M. Walsh

                                    Councillor A. Benzer

                                    Councillor R. Dostaler

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.


Agenda                     Moved by Councillor Parker

                                    Seconded by Councillor Benzer

                                    That the revised agenda for Regular Meeting #23-00 be adopted as circulated.



D. Bedin                      Mr. Dennis Bedin made a presentation to Council on behalf of himself and A.M. Ford of Trail concerning the Village’s procurement practices. He referred specifically to the manner by which the recent decision was made by the Village to purchase a new service truck. Council referred to Purchasing Policy #1790 adopted by Council on June 6, 2000, after the service truck decision was made. Council directed that a letter be sent to Mr. Bedin to outline the process that led to the decision to purchase the new service truck.

G. Crema                   Mr. Gerry Crema made a presentation to Council on behalf of Mr. L. Stang on the matter of a variance application denied by the Board of Variance. Mr. Crema referred to the difficult terrain particular to some of the upper lots in the Golden Acres Subdivision. Council advised Mr. Crema that the Board of Variance is a quasi-judicial board and that its decisions are final.


Meeting #21-00        Moved by Councillor Dostaler

                                    Seconded by Councillor Parker

                                    That the minutes of Regular Meeting #21-00 of September 5, 2000, be adopted as circulated.


                                    Consent Calendar

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Dostaler

                                    That the Consent Calendar including:

(1)     August Bylaw Enforcement Report;

(2)     RDKB – National Fire Prevention Week;

(3)     RDKB – August Building Report;

(4)     KB Network for Fair Land Use Planning, and

(5)     UBCM – Correction

                                    be accepted as circulated.


                                    Council requested a comparison report of the 1999-2000 July and August water consumption.

                                    Council directed that, pursuant to its policy on proclamation, requests for proclamation no longer be included in Regular Meeting agendas.

                                    Motions & Submissions


                                    Referrals From Prior Meetings

BC Book                     Schedule of events to mark the arrival of the BC Millennium Book in Montrose.

                                    Councillor Parker will make arrangements and notify the Deputy Clerk.


West Vancouver      Copy of a letter to the Minister of Municipal Affairs on constitutional matters.


FCM                            Promotion of a climate change resolution.


BC Hydro                    Hugh Keenleyside Dam water use planning open house invitation.

                                    Councillors Stone and Dostaler will attend

City of Trail                 Information and terms of reference regarding City of Trail boundary expansion initiatives.

                                    Council proposed a meeting with Trail Council to discuss the possibility of including a reference to the Montrose water supply in the boundary expansion study terms of reference, and the idea of a panhandle boundary extension for Montrose to secure the land area of its water supply.

Shop Renovations    Quote for the supply and installation of new facia to the public works building.

                                    Referred to the Mayor’s report.

Girl Guides                 A request to waive the $10 hall rental fee for their monthly meetings.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Benzer

                                    That the Montrose Hall rental fee for the Girl Guides  be waived from September 2000 to June 2001.


                                    Council requested a report on hall rental fees waived in the past two years.

                                    Reports & Memoranda

Financial Plan            Administrator – Proposal for a Financial Plan 2001-2005 Workshop to be held on Saturday, November 4, 2000.

                                    Council agreed to proceed as outlined.

SCSS                            Urban Systems Ltd. – Final report on a Montrose Comprehensive Community Education Resource Centre.


                                    Moved by Councillor Benzer

                                    Seconded by Councillor Dostaler

                                    That the Sustainable Community Services Study Report on a Montrose CCERC prepared by Urban systems Ltd., September 2000, be adopt as presented.


                                    Moved by Councillor Dostaler

                                    Seconded by Councillor Benzer

                                    That the Report on a Montrose CCERC be referred to the next meeting for consideration of a strategy to implement its recommendations.


Misc. Matters             Deputy Clerk – a report on:

a)     Flowers sent to M. & C. Cournoyer;

b)     UBCM registration, and

c)     Subway CHILD day reminder.


                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY-FOUR THOUSAND SEVEN HUNDRED AND FIFTY-SEVEN dollars and TWENTY cents ($24,757.20) in total be approved:

                                    Cheques #4205-4230 inclusive                                         $  24,757.20

                                    TOTAL NET CURRENT EXPENDITURE                                  $  24,757.20


                                    Council requested that cheques relating to Montrose Recreation expenditures be identified by an asterisk.


#566                           Moved by Councillor Parker

                                    Seconded by Councillor Benzer

                                    That Bylaw #566, being the Recreation Commission Bylaw, be introduced and read a first time.




                                    Member Reports & Inquiries

Councillor Stone       A written report on:

a)     Financial plan preparations;

b)     Regional District and Hospital District meetings;

c)     Health services meetings and issues in view of the current physicians’ dispute with the Province.

Councillor Benzer      A verbal report on:

a)     CCERC study completed, get ANW to present to SD #20;

b)     Policy regarding the purchase of equipment, referring to Bedin delegation;

c)     Attendance at white sturgeon meeting at Selkirk College; propose a letter of appreciation for the research to be sent to Selkirk.

Councillor Parker       A verbal report on:

a)     Need to develop a status sheet of outstanding jobs;

b)     Park committee on agenda next meeting.

Councillor Dostaler   A verbal report on:

a)   difficulties in obtaining quotes encountered in circumstances where contractors or suppliers are fully occupied.

Mayor Walsh              A verbal report on:

a)     Quotes for building for ball player equipment;

b)     Thank you letters from local residents for flowers;

c)     Need for pool building roof repairs before winter;

d)     Draft Policy to make Village trucks available to citizens in exceptional circumstances;

e)     Basketball standards to be installed shortly;

f)       Lack of cell-phone reception in Montrose (contact Telus);

g)     Need to improve general maintenance of Montrose Hall;

h)     Need to budget for new flooring for Montrose Hall basement;

i)        Scheduling a Council park planning work session on October 10 at 7:00 p.m.;

j)        Requesting that the RDKB install a new sign at the fire hall;

k)      Plan for new style facia at the fire hall to match other municipal buildings;

l)        Report on Sports Day activities.

Administrator             No report.


                                    On a motion by Councillor Benzer the meeting adjourned at 9:40 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #23-00 of Council held on September 19, 2000.



              _________________________                                       _________________________

                                       Mayor                                                                                              Clerk