THE CORPORATION OF THE VILLAGE OF MONTROSE

REGULAR MEETING #01-01

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on January 16, 2001.

Present:                         Mayor M. Walsh

                        Councillor A. Benzer

                        Councillor R. Dostaler

                        Councillor G. Parker

                        Councillor P. Stone

                        Administrator A. Carrel

Absent:                        Nil

                        Call to Order

                        Mayor Walsh called the meeting to order at 7:00 PM.

                        Agenda

Agenda                        Moved by Councillor Benzer

                        Seconded by Councillor Dostaler

                        That the revised agenda for Regular Meeting #01-01 be adopted as circulated.

                        CARRIED

                        Delegations

BV Library Presentation of the Beaver Valley Library Annual Report and user statistics by Ms. J. Lakes, Board Chair, and Ms. D. Kniss, Librarian.

AE Defibrillator A presentation by District Fire Chief K. McLean and Assistant District Fire Chief L. Leavitt requesting Council’s cooperation to receive and administer donations toward the acquisition of an Automatic External Defibrillator.

                        Moved by Councillor Parker

                        Seconded by Councillor Benzer

                        That a trust account be established in the name of the Montrose Volunteer Fire Department to receive tax deductible donations and contributions to a maximum of $7,000 for the purpose of acquiring an Automatic External Defibrillator for the Montrose Volunteer Fire Department.

                        CARRIED

Post Office A presentation by Ms. D. Glover, Postmistress, on the subject of snow removal and the community bulletin board. Canada Post is looking at relocating the bulletin board as it represents a hazard during winter months.

                        Council directed that more attention be paid to snow removal in the post office area. Council will also consider options to relocate the community bulletin board on the property, and submit a proposal for the bulletin board’s relocation to Canada Post.

                        Minutes

Meeting #30-00 The Minutes of Meeting #30-00 were corrected by deleting the phrase …. In January 2001 … on the last line of page four and inserting instead the phrase … on February 16, 2001.

                        Moved by Councillor Parker

                        Seconded by Councillor Benzer

                        That the minutes of Regular Meeting #30-00 of December 19, 2000, be adopted as corrected.

                        CARRIED

                        Consent Calendar

                        Moved by Councillor Parker

                        Seconded by Councillor Dostaler

                        That the Consent Calendar including:

(1)     Tri-Community Art Walk 2000;

(2)     Montrose Fire Department – November 2000 Report;

(3)     Lidstone, Young, Anderson – Client Bulletin;

(4)     Bylaw enforcement – December 2000 Report;

(5)     RDKB – Board Minutes of November 30, 2000;

(6)     RDKB – Board Minutes of December 7, 2000, and

(7)     Building Inspection Report – December 2000 Report

                       be accepted as circulated.

                        CARRIED

                        Motions & Submissions

                        Nil

                        Referrals From Prior Meetings

Zoning Bylaw Administrator – Report on options for the regulation of hedges. Referred from Meeting #30-00.

                        Council requested additional information on high hedge regulations and enforcement experience in other municipalities.

                        Correspondence

Carrel & Assoc. André Carrel & Associates Ltd., request for permission to assign the Sooann Holdings Ltd. administration services contract.

                        Moved by Councillor Benzer

                        Seconded by Councillor Stone

                        That Council approved the assignment of the administration services contract from Sooann Holdings Ltd. to André Carrel & Associates Ltd.

                        CARRIED

BCAA Notice that the assessment notices for 2001 have been mailed, and an offer to arrange for an informational session to discuss details of the 2001 Assessment Roll.

                        Acknowledged

Fire Service Request from the Montrose Fire Service for cooperation by Council in the establishment of a trust fund to receive contributions for an Automatic External Defibrillator.

                        Dealt with under delegations.

Statistics Canada Notice of a 2001 Census meeting in Castlegar (February 8, 2001, 1:00 p.m. – 2:30 p.m., Columbia Room, 2101 Sixth Avenue, Castlegar) and a request to respond to the checklist of Census Challenges.

                        Councillor Dostaler will attend the meeting.

                        Reports & Memoranda

Strategic Plan Administrator – Year End Report on the Primary and Secondary Objectives of the 2000 Strategic Plan.

                        Council requested information on sound proofing solutions for the community hall basement.

Financial Plan            Administrator – Spreadsheet calculations for the 2001-2005 Financial Plan Bylaw.

                        Acknowledged

Instrumentation Urban Systems Ltd. – information on the competitive suppliers of controls.

                        Acknowledged

Gas Consumption Administrator – Report and cost projections for natural gas consumption in municipal applications.

                        Council requested information on HVAC controls (DDC controls) to reduce the cost of heating facilities such as the Community Hall.

RDKB Report Draft Report to the Regional District of Kootenay Boundary pursuant to the Recreation Capital Funding Memorandum of Understanding.

                        Moved by Councillor Stone

                        Seconded by Councillor Dostaler

                        That the 2000 Report on the Recreation Capital Funding Memorandum of Understanding be signed by the Mayor and submitted to the Regional District of Kootenay Boundary.

                        CARRIED

Matthes Design Preliminary design report on renovations to the Change Room Building.

                        Council directed that:

1.     All exterior doors are to be replaced with metal clad doors (no windows);

2.     All existing handrails and metal posts at the front entrance ramp are to be painted;

3.     The roof is to be finished with a tar and gravel system;

4.     Some of the existing openings are to be closed temporarily.

                        Financial matters

Accounts Payable Moved by Councillor Stone

                        Seconded by Councillor Benzer

                        That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of FORTY-SIX HOUSAND NINE HUNDRED AND EIGHTY-THREE dollars and SEVENTY-ONE cents ($46,983.71) in total be approved:

                        Payroll direct deposits and cheques #4414-4475 $ 46,983.71

                        TOTAL NET CURRENT EXPENDITURE $ 46,983.71

                        CARRIED

                        Bylaws

#569 Moved by Councillor Stone

                        Seconded by Councillor Benzer

                        That Bylaw #569, cited as the “Montrose Financial Plan 2001-2005 Bylaw,” having been given due and detailed consideration, be now read a second time.

                        CARRIED

#570 Moved by Councillor Stone

                        Seconded by Councillor Benzer

                        That Bylaw #570, cited as the “2001 Parcel Tax Assessment Roll Bylaw,” be now read a third time.

                        CARRIED

 

 

#571 Moved by Councillor Benzer

                        Seconded by Councillor Parker

                        That Bylaw #571, cited as the “2001 Water User Rate (External) Bylaw,” having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                        CARRIED

                        Policies

#0430                        Moved by Councillor Stone

                        Seconded by Councillor Benzer

                        That Policy #0430, the Post Office Bulletin Board Policy, be confirmed unchanged.

                        CARRIED       

#1280                        Moved by Councillor Dostaler

                        Seconded by Councillor Parker

                        That Policy #1280, the Equipment Replacement Policy, be confirmed unchanged.

                        CARRIED (Update policy schedule)

#2660                        Moved by Councillor Stone

                        Seconded by Councillor Benzer

                        That Policy #2660, the Council-Staff Relations Policy, be confirmed unchanged.

                        CARRIED

#0531                        Moved by Councillor Benzer

                        Seconded by Councillor Parker

                        That Policy #0531, the In-Camera Documents Policy, be adopted as presented.

                        CARRIED

                        Member Reports & Inquiries

Councillor Stone A written report on:

a)     Appreciation for the introduction of direct deposits for payroll;

b)     RDKB proposal that only elected officials be appointed to the Economic Development Commission;

c)     RDKB – McLellan re-elected Chair of the Commission, Nelson Vice-Chair;

d)     RDKB – Extension of blue-box program to one year was defeated;

e)     RDKB – Funding contribution of $2,500 to the Tri-City Initiative on Transportation Study;

f)       Village Art Gallery is back in operations.

g)     Source to be back in action on Friday

Councillor Benzer A verbal report on:

a)     Columbia River meeting scheduled for February 16, 2001;

b)     CCERC Society meetings.

Councillor Parker                        A verbal report on:

a)     Discussions with the local RCMP on the City of Trail crime prevention program

 

 

Moved by Councillor Parker

Seconded by Councillor Stone

That the Village of Montrose not contribute to the City of Trail Crime Prevention Program.

CARRIED.

Councillor Dostaler                        A verbal report on:

a)     Ideas, prices, and designs for trails and parks forthcoming coming from Okanagan Falls.

Mayor Walsh                        A verbal report on:

a)     Target date for the appointment of a full complement of Recreation Commission members by March 31, 2001.

Administrator                        No report.

                        Adjournment

                        On a motion by Councillor Stone the meeting adjourned at 9:10 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #01-01 of Council held on January 16, 2001.

 

 

_________________________ _________________________

                  Mayor                     Clerk