THE CORPORATION OF THE VILLAGE OF MONTROSE

REGULAR MEETING #15-01

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on June 5, 2001.

Present:                      Mayor M. Walsh

                                    Councillor A. Benzer

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Councillor R. Dostaler

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

Agenda                     Moved by Councillor Benzer

                                    Seconded by Councillor Parker

                                    That the agenda for Regular Meeting #15-01 be adopted as circulated.

                                    CARRIED

                                    Delegations

                                    Nil

                                    Minutes

Meeting #13-01        Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the minutes of Regular Meeting #13-01 of May 15, 2001, be adopted as circulated.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Parker

                                    That the Consent Calendar including:

(1)        April Building Permit Report;

(2)        MIA – Risk Management Tidbits, and

(3)        March & April KBRFS Incident Summary Reports

                                    be accepted as circulated.

                                    CARRIED                                                                                                       

                                    Motions & Submissions

                                    Nil

                                    Referrals From Prior Meetings

Tank Painting             Kootenay Powder Coatings Ltd., detailed bid for the repainting of the small water tank.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That a contract for the exterior painting of the small water tank be awarded to Kootenay Powder Coatings Ltd. for the amount of $10,448.55, all taxes included, as per quote #2001-110.

                                    CARRIED   

                                    Correspondence

Trail Anniversary        An invitation from the Trail Daily Times to contribute to, attend, and participate in the June 14, 2001, Trail Birthday celebrations in local schools.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That Council participate in the Trail Anniversary school birthday cake event sponsored by the Daily Trail Times to the amount of $125.

                                    CARRIED

Grants                        Letter from the Ministry of Community Development advising that the Village’s grant application under the Greening Communities Initiative has not been approved.   .

                                    Acknowledged

BV Rec Com             Request for a $200 grant to the annual Seniors’ Day on July 26, 2001.

                                    Acknowledged

Beaver Creek Park    Notice from the Ministry of Environment, Lands and Parks concerning the 10-year park permit issued to Trail Kiwanis Club..

                                    Acknowledged

Silver City Days          Appreciation from Trail Council for Montrose Council participation in the Bocce tournament.

                                    Acknowledged

K. Forrest                    Request from Kelly Forrest requesting a letter of support for the business venture program operating under the auspices of the Cooperative Education Centre in Trail.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That a letter of support be written to Kelly Forrest for her Cooperative Education Center project.

                                    CARRIED

820-12th Ave              Progress report by Hinterberger Surveying on the 820-12th Avenue land exchange project.

                                    Acknowledged

C. O’Shea                  Letter from Anna & Charlie O’Shea on the subject of Village clean-up programs.

                                    Council asked for more information from Mr. & Ms. O’Shea.

Forest Fires                 Notice by the Attorney General concerning precautionary measures to be taken in the event of forest fires in the area.

                                    Acknowledged

Zero Waste                Memorandum and report from the RDKB Waste Management Coordinator on a zero waste strategy for Kootenay Boundary.

                                    Acknowledged

Art Walk                     Invitation from the Tri-Community Artwalk 2001 Committee to attend the “Business After Hours” reception at the VISAC Art Gallery on June 26, 2001, from 4:00 to 7:00 p.m.

                                    Members of Council will attend.

BV Middle School     A letter from Principal T. McDonnell requesting a donation of $50 towards the school’s awards program.

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Parker

                                    That a grant in the amount of $50 be paid to the Beaver Valley Middle School Awards Program.

                                    CARRIED

                                    Council directed that a policy be drafted for education related grants.

                                    REPORTS & MEMORANDA

Blue Box                      Administrator – memorandum on the cost, funding, and related issues concerning the blue box program.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the suggested questions on the basis of the blue box contract, the funding methodology, and the long-term waste management policy be submitted to the RDKB.

                                    CARRIED

Office Entry               Administrator – memorandum with analysis and recommendation concerning the response received to the proposal call for the addition of an office entryway to Village Office building.

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Stone

                                    That a contract for the construction of an office entry way be awarded to King’s Door & Exteriors in the amount of $22,025.25 plus GST.

                                    CARRIED

Playgrounds               Administrator – memorandum with analysis and suggested implementation steps concerning the responses received to the proposal call for playground equipment.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That a contract for the supply of playground equipment be issued to Swing Time Distributors Ltd. of Vancouver on the basis of the following May 15, 2001, quotations:

                                    Montrose Park - $18,414.42 all taxes included;

                                    Viewmont Park – Area ‘A’ - $4,414.08 all taxes included;

                                    Viewmont Park – Area ‘B’ - $4,212.30 all taxes included;

                                    Frontier Park – Option #1 - $5,483.40 all taxes included, and

                                    Freight - $684.00 all taxes included

                                    For a total contract price of $33,208.20.

                                    CARRIED

                                    Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That Matthes Building Design Inc. be requested to prepare a site plan for the installation of the playground equipment in the three parks, and that the draft site plan be reviewed with the supplier and the Playground Task.

                                    CARRIED

Strategic Plan            Administrator – memorandum with recommendation for the adoption of an extension of the 2000 Strategic Plan objectives.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the 2000 Strategic Plan, as extended for 2001, be approved.

                                    CARRIED

                                    Council scheduled Saturday, October 6, 2001, 8 a.m. to 12 noon for the 2002 Strategic Planning Workshop.

Well Performance     Administrator – memorandum on the current operating conditions at the wells.

                                    Acknowledged.

                                    Council requested statistical information on pumping hours, and a graphic report on pumping volumes.

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

#4655-4689                Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of THIRTY-EIGHT THOUSAND FIVE HUNDRED AND FORTY-FOUR dollars and SIX cents ($38,544.06) in total be approved:

                                    Payroll direct deposits and cheques #4655-4689                $  38,544.06

                                    TOTAL NET CURRENT EXPENDITURE                                  $  38,544.06

                                    CARRIED

                                    Bylaws

                                    Nil

                                    Policies

Nil

                                    Member Reports & Inquiries

Councillor Stone       A verbal report on:

a)     Having advised Mr. Conacher that the donated trees will likely be planted before the fall.

b)     Information request on the RDKB’s reference to a plan for the allocation of playing field fees to municipalities by RDKB.

Councillor Benzer      A verbal report on:

a)     Consideration to the use of compacted gravel for the trail surface in lieu of blacktop;

b)     CCERC developments and activities.

Councillor Parker       No report.

Councillor Dostaler   No report.

Mayor Walsh              A verbal report on:

a)     Appreciation for services rendered to former MLA Ed Conroy; Moved by Councillor Stone

Seconded by Councillor Benzer

That a letter of appreciation be sent to Mr. Ed Conroy for the services provided to the community during his term in the B.C. Legislature.

CARRIED

b)     Congratulations to the Hon. Sandy Santori, Minister of Management Services, on his appointment to Cabinet.

Moved by Councillor Stone

Seconded by Councillor Benzer

That a letter of congratulations be sent to the Hon. Sandy Santori on his appointment to Cabinet.

CARRIED

c)     Notice of absence due to vacations from June 29 to July 15.

d)     Notice of the janitorial contract for the Community Hall having been awarded to Mr. Gerald (Jerry) McEvoy.

e)     May 30 Townhall meeting.

f)       Distribution of Grad T-shirts, pins, and pens on June 18 at 4 p.m.

g)     Digital photographs taken for the Village’s web page.

h)     Consideration for ball equipment storage space in the new storage room under the Community Hall east entryway.

i)        Suggestion for a policy on rental of the new awning.

      Moved by Councillor Stone

Seconded by Councillor Benzer

That a policy be drafted for the rental of the new awning to members of the community for $25 per day, or $40 per weekend, with a $100 damage deposit.

CARRIED

j)        Family Fun  Day activities.

Administrator             Verbal report on:

a)     Completion of the shop painting project. Council will have the work inspected prior to approving payment.

                                    Adjournment

                                    On a motion by Councillor Benzer the meeting adjourned at 8:30 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #15-01 of Council held on June 5, 2001.

 

 

         ______________________________                              ______________________________

                                       Mayor                                                                                              Clerk