THE CORPORATION OF THE VILLAGE OF MONTROSE

REGULAR MEETING #20-01

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on September 4, 2001.

Present: Mayor M. Walsh

Councillor A. Benzer

Councillor G. Parker

Councillor P. Stone

Administrator A. Carrel

Absent: Councillor R. Dostaler

Call to Order

Mayor Walsh called the meeting to order at 7:00 PM.

Agenda

Agenda Moved by Councillor Parker

Seconded by Councillor Stone

That the Agenda for Regular Meeting #20-01 be adopted as circulated.

CARRIED

Delegations

A. Conacher Mr. A. Conacher attended the meeting to inquire about progress being made in the development of Memorial Park to which he had donated a number of trees.

Minutes

Meeting #19-01 Moved by Councillor Parker

Seconded by Councillor Benzer

That the minutes of Regular Meeting #19-01 of August 21, 2001, be adopted as circulated.

CARRIED

Consent Calendar

Moved by Councillor Benzer

Seconded by Councillor Stone

That the Consent Calendar including:

    1. Trail Hospital Foundation – Thank You;

    2. Bylaw Enforcement August Report, and

    3. UBCM Letter to the Premier

be accepted as circulated.

CARRIED

Motions & Submissions

Nil

Referrals From Prior Meetings

Alarm Service Proposal from Accura Alarms Security Service for patrol service of municipal properties.

Referred to the December 4, 2001, regular meeting.

Water Plan Proposal from Urban Systems Ltd. for a two-part Water Supply Planning Project, to collect data on consumption reduction and increased supply programs.

Moved by Councillor Benzer

Seconded by Councillor Stone

That Urban Systems Ltd. be retained to produce the "Increasing Supply" study as per their proposal of August 13, 2001, at a cost not to exceed $7,000 plus GST.

CARRIED

Moved by Councillor Parker

Seconded by Councillor Stone

That ten residential water meters be acquire and installed for the purpose of accumulating typical residential consumption baseline, and that the cost of installing water meters for all non-residential and out of town services be determined.

CARRIED

Council directed that a questionnaire be drafted to select volunteers for the water meter base line data program.

Council directed that information be collected on water meter rate structures adopted by other municipalities.

Trail Expansion Proposal from the Administrator to expand the community trail network from 1st Street to 12th Avenue.

Moved by Councillor Stone

Seconded by Councillor Benzer

That terms of reference for a Trail Network Task Force be established to develop the concept of an extended community trail through Montrose, and that funding be provided in the 2002 budget to develop a Trail Network Plan for Montrose.

CARRIED

AKBM First call for resolutions to be considered at the next AGM.

Acknowledged

Policy #6120 Proposal from the Administrator for the adoption of the Cascades Re-Plast catalogue for the purpose of Policy #6120.

Moved by Councillor Stone

Seconded by Councillor Benzer

That the Cascades Re-Plast catalogue be designated to be the Municipal Parks Equipment, Facilities, and Amenities Catalogue for the purpose of Policy #6120.

CARRIED

SPCA Draft letter in response to the British Columbia SPCA’s invitation for comments on the Society’s services to communities.

Moved by Councillor Benzer

Seconded by Councillor Parker

That the draft letter on the services provided by the SPCA be approved, signed by the Mayor, and sent to the B.C. SPCA.

CARRIED

Blue Box Decision on participation in the RDKB’s blue box program.

Moved by Councillor Benzer

Seconded by Councillor Stone

That the Village of Montrose participate in the RDKB’s blue box program for a term limited to the RDKB’s current blue box contract.

CARRIED

Beaver Falls Water Notice of a meeting with the Beaver Falls Water Board on Monday, September 17, 2001, at 7:30 p.m. at the BV Nursery School to review the Combined Water System Feasibility Study.

Acknowledged

Correspondence

Land Use Plan Copy of correspondence from Kootenay-Boundary Network for Fair Land Use Planning to the Minister of Sustainable Resources on the subject of the Kootenay Boundary Higher Level land Use Plan.

Acknowledged

Landfill Ban Copy of a letter from the City of Rossland to the RDKB in support of the position taken by the Village of Warfield on consultation by the RDKB with municipalities prior to the implementation of new landfill regulations.

Acknowledged

Lumber Duty Copy of a letter from the District of Sicamous to the Prime Minister on the subject of the duty imposed by the US Government on Canadian softwood lumber.

Acknowledged

REPORTS & MEMORANDA

Transit Passes Administrator – memorandum with information on the sale of transit passes by municipalities.

Moved by Councillor Parker

Seconded by Councillor Stone

That the Village of Montrose enter into a contract with the RDKB for the sale of transit passes.

CARRIED

Hydrant Damage Administrator – Incident report on the damage to the 1st Street hydrant caused by a truck backing into the hydrant.

Acknowledged

Ball Park Fence Quotes from Ennis Fence to extend the fencing at home base ($7,110.19 incl. GST) and the realignment of the left-field fence ($2,211.16 incl. GST).

Moved by Councillor Parker

Seconded by Councillor Stone

That the fencing quotations from Ennis Fence of Winlaw for the relocation of the ball park’s left field fence in the amount of $2,211.16, including GST, and for the extension of the ball park’s backstop fence in the amount of $7,110.19, including GST, be accepted and that the appropriate contract be issued.

CARRIED

Office Signs Design options and quotes for Village Office signs from Interior Signs & Painting.

Moved by Councillor Benzer

Seconded by Councillor Parker

That the Interior Signs & Painting, Trail, proposal for a single door sign and address, including the Montrose logo, be approved and that an appropriate contract be issued.

CARRIED

 

Moved by Councillor Benzer

Seconded by Councillor Parker

That the Interior Signs & Painting, Trail, proposal for a roof sign in the amount of $180 plus taxes be approved and that an appropriate contract be issued.

CARRIED

Financial matters

Accounts Payable Moved by Councillor Stone

#4813-4846 Seconded by Councillor Parker

That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of NINETY THOUSAND SEVEN HUNDRED AND THIRTY-ONE dollars and SIXTY-SEVEN cents ($90,731.67) in total be approved:

Payroll direct deposits and cheques #4813-4846 $ 90,731.67

TOTAL NET CURRENT EXPENDITURE $ 90,731.67

CARRIED

Bylaws

#578 Moved by Councillor Benzer

Seconded by Councillor Parker

That Bylaw #578, cited as the Montrose Financial Plan 2001-2005 Amendment Bylaw having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

CARRIED

#579 Moved by Councillor Benzer

Seconded by Councillor Parker

That Bylaw #579, cited as the 2002 Parcel Tax Assessment Roll Bylaw, having been given due and detailed consideration by Council, be now read a second time.

CARRIED

Moved by Councillor Parker

Seconded by Councillor Benzer

That Bylaw #579, cited as the 2002 Parcel Tax Assessment Roll Bylaw, be now read a third time.

CARRIED

Policies

#0480 Moved by Councillor Benzer

Seconded by Councillor Parker

That Policy #0480 being the Regional Director Appointment Policy, be confirmed unchanged.

CARRIED

#0530 Moved by Councillor Parker

Seconded by Councillor Stone

That Policy #0530, being the Alcoholic Beverage Policy, be confirmed unchanged.

CARRIED

 

#0595 Moved by Councillor Benzer

Seconded by Councillor Stone

That Policy #0595, being the Village Pins Policy, be confirmed unchanged.

CARRIED

Member Reports & Inquiries

Councillor Stone A written report on:

    1. Administrator’s performance review;

    2. Public relations functions;

    3. Planning for an event on Oct/4/01 at 3:30 p.m. to mark the opening of the CCERC building renovations, the new trail, the new playground equipment, and Memorial Park

      Staff & Volunteers Moved by Councillor Parker

      Seconded by Councillor Benzer

      That the staff & volunteer dinner at a cost not to exceed $29.00 per person, as recommended by Councillor Stone, be approved.

      CARRIED

    4. Community service award nominations circulated.

    5. RDKB meeting in Fruitvale.

Councillor Benzer A verbal report on:

    1. CCERC meeting and project update;

    2. CCERC proposing a computer training program for seniors

    3. People riding bikes in the community without wearing helmets as required by law.

Councillor Parker A verbal report on:

    1. Positive response by the Fire Department on the new sign and the improvements to the fire hall.

Councillor Dostaler No report

Mayor Walsh A verbal report on:

    1. Request that the office project contractor clean up the site;

    2. Preparation of the playground equipment area in Montrose Park;

    3. Need to install no post barriers at the trail entries to block vehicles access;

    4. Combining Strategic Planning with Financial Planning in a single workshop to be scheduled for October 27, 2001;

    5. Horsemen’s ground – water lines – status report

    6. School class enrollment;

    7. Problems with the water service and the functioning of the flush-o-meter toilets in the CCERC.

      CCERC Water Moved by Councillor Parker

      Seconded by Councillor Stone

      That Matthes Building Design Inc. be advised that the water supply problem encountered with the toilets at the CCERC building is a matter to be dealt with by Matthes Building Design Inc.

      CARRIED

    8. Problems with disposal of roof drain water from the CCERC building.

Administrator A verbal report on:

    1. Matthes Building Design – design report on Community Hall East Entry renovations – to be referred to the next meeting;

    2. Quotes from Columbia Truck Repair Inc. and Beaver Falls Machining Ltd. for repairs required to license the old snow plow truck.

The Administrator was directed to secure price quotes for a new insert sander in view of the low trade-in value of the unit #4 dump box.

Adjournment

On a motion by Councillor Parker the meeting adjourned at 9:30 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #20-01 of Council held on September 4, 2001.

 

 

         ___________________________________                              __________________________________

                                       Mayor                                                                                              Clerk