October 16, 2001

THE CORPORATION OF THE VILLAGE OF MONTROSE

REGULAR MEETING #23-01

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on October 16, 2001.

Present: Mayor M. Walsh

Councillor A. Benzer

Councillor G. Parker

Councillor P. Stone

Administrator A. Carrel

Absent: Councillor R. Dostaler

Call to Order

Mayor Walsh called the meeting to order at 7:00 PM.

Agenda

Agenda Moved by Councillor Parker

Seconded by Councillor Benzer

That the revised Agenda for Regular Meeting #23-01 be adopted as circulated.

CARRIED

Delegations

V. Friesen Mr. V. Friesen (295 – 10^th Avenue) made a presentation to Council referring to a letter sent by the Village on the condition his property would be restored to after the road paving program, stating that the changes made to the driveway will make exiting from the driveway during winter conditions impossible.

Council directed the administrator to submit a report on the problem.

Petrocan Mr. N. Jagpal made a presentation to Council concerning a proposal to construct a canopy over the fuel pumps at Petrocan.

Council took the request under consideration

G. Conacher Mr. G. Conacher expressed his appreciation for the recognition given to his wife Thea on the occasion of the dedication of the Memorial Park. Mr. Conacher also expressed an Interested in sponsoring a sundial for Memorial Park.

Council agreed to explore the cost and possible location for a sundial.

Minutes

Meeting #22-01 Moved by Councillor Benzer

Seconded by Councillor Parker

That the minutes of Regular Meeting #22-01 of October 2, 2001, be adopted as circulated.

CARRIED

Consent Calendar

Moved by Councillor Parker

Seconded by Councillor Benzer

That the Consent Calendar including:

CCERC – Coordinator’s Report #05;

UBCM – Member Release;

September Building Permit Report;

RDKB – Commission Minutes of September 18, 2001;

RDKB – Board Minutes of August 30, 2001;

UBCM – 2001-2002 Executive, and

UBCM – Agreement on Internal Trade and Local Procurement

be accepted as circulated.

CARRIED

Motions & Submissions

Nil

Referrals From Prior Meetings

Water Meters Draft terms of reference, volunteer participant questionnaire, and newsletter.

Moved by Councillor Stone

Seconded by Councillor Parker

That the Water Project newsletter, pilot terms of reference, and volunteer questionnaire be approved.

CARRIED

CCERC Bldg. Matthes Building Design Inc., a report on the change of water closets in the building.

Acknowledged

Community Hall Matthes Building Design Inc., draft contract tender specifications for the modification to the east entrance and lower access to the Community Hall.

Referred for consideration in the next fiscal year.

AKBM Call for resolutions for the 2002 AGM.

Acknowledged

Public Works Shop Matthes Building Design Inc., conceptual design for a truck run-in shed attachment to the public works shop.

Referred for consideration in the 2002 budget.

Trail Task Force Appointment of Task Force Members.

Referred to the February 5, 2002, meeting.

Correspondence

FCM – CRTC A letter calling for input to the rights-of-way contract intervention issue.

Acknowledged

Dist. of Hope Copy of a letter to the Prime Minister on the subject of the US imposed duty on Canadian softwood lumber exports.

Acknowledged.

MoTH A letter from the Ministry of Transportation and Highways confirming their position to decline the request for the placement of no-post barriers at Montrose Petrocan.

Council directed that a copy of the letter be sent to Mr. M. Howell.

Hwy #3 Corridor An agenda for the October 17, 2001 meeting of the Highway #3 Corridor Mayors and Chairs Committee Meeting.

Councillor Benzer will attend.

Fruitvale An invitation to attend the October 22, 2001, Beaver Valley Community Appreciation reception.

Acknowledged

Emcon A notice of Emcon Services Inc.’s 10^th anniversary of highway maintenance service in the area.

Council directed that it be suggested to Emcon to advance the mowing schedule for the highway shoulders in Montrose by one week to ten days.

Health Services A response from the Minister of Health Services to Council’s letter on the level and quality of health care in the province.

Acknowledged

RDKB A letter requesting submissions to a proposed meeting to identify and prioritize local and provincial issues affecting the Greater Trail area.

Moved by Councillor Stone

Seconded by Councillor Parker

That Council will attend the Local/Provincial Issues Meeting, but that Montrose does not have any issues to contribute to the agenda.

CARRIED

Child Care A request from the Ministry of Community, Aboriginal and Women’s Services to respond to a survey on childcare options.

To be referred to CCERC.

Fruitvale A letter of congratulations from Mayor Nelson of Fruitvale on the Montrose Memorial Park.

Acknowledged

Ed Conroy An invitation to attend a Roast/Toast Tribute to former area MLA Ed Conroy on November 17^th at the Castlegar Community Complex.

Acknowledged

BC Gas An invitation to attend a community energy awareness and planning workshop.

Acknowledged

REPORTS & MEMORANDA

Driveways Urban Systems Ltd. – a report on the condition of the driveway at 295 – 10^th Avenue.

Dealt with under delegations.

Financial matters

Accounts Payable Moved by Councillor Stone

#4896-4912 Seconded by Councillor Benzer

That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of NINETEEN THOUSAND SIX HUNDRED AND NINETY-THREE dollars and TWENTY-THREE cents ($19,693.23) in total be approved:

Payroll direct deposits and cheques #4896-4912 $ 19,693.23

TOTAL NET CURRENT EXPENDITURE $ 19,693.23

CARRIED

Bylaws

#575 Referred to the meeting of December 4, 2001.

Policies

Nil

Member Reports & Inquiries

Councillor Stone A written report on:

Need to replace card tables in community hall;

Financial and strategic planning workshop;

Dog control information from Mayor Hollett of North Cowichan;

Appreciation to all contributors to the October 6 Community Celebration events;

Plans for the Christmas event of November 30;

Appointment of Mayor Libby Nelson to chair the RDKB’s Community Services Commission to replace Councillor McLellan of Rossland;

RDKB’s recreation facilities’ audit;

Impact of RCMP budget cuts on local police services.

Councillor Benzer A written report on:

Attending Highway #3 Mayor’s Meeting;

Attending Community Charter Meeting;

Playground equipment catalogue from "Habitat".

Councillor Parker A verbal report on:

Drainage problem at new walkway;

Request for a financial statement on garbage service;

Progress on playground equipment installation at Montrose Park;

Appreciation for Community Celebration event participation.

Councillor Dostaler No report

Mayor Walsh A verbal report on:

Appreciation for Councillor Stone’s work in planning and organizing the October 6 Community Celebration;

Youth clean-up campaign to be scheduled after Halloween;

Need to resurrect the newsletter, perhaps in cooperation with CCERC;

Moved by Councillor Parker

Seconded by Councillor Benzer

That the Village resume publishing a newsletter for specific information.

CARRIED

Councillor Stone voted in opposition to the motion.

Mr. L. Ganzini’s offered to make a contribution to Memorial Park;

Mr. N. Jagpal’s development proposal

Moved by Councillor Stone

Seconded by Councillor Parker

That the development permit application by Mr. N. Jagpal on behalf of Montrose Petrocan for the construction of a canopy over the gas pumps be approve subject to approvals being secured by the Ministry of Transportation and Highways and West Kootenay Power.

CARRIED

Administrator No report.

Adjournment

On a motion by Councillor Benzer the meeting adjourned at 9:05 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #23-01 of Council held on October 16, 2001.

______________________________ ______________________________

Mayor Clerk