THE CORPORATION OF THE VILLAGE OF MONTROSE

REGULAR MEETING #24-01

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on November 6, 2001.

Present: Mayor M. Walsh

Councillor A. Benzer

Councillor G. Parker

Administrator A. Carrel

Absent: Councillor R. Dostaler

Councillor P. Stone

Call to Order

Mayor Walsh called the meeting to order at 7:00 PM.

Agenda

Agenda Moved by Councillor Parker

Seconded by Councillor Benzer

That the Agenda for Regular Meeting #24-01 be adopted as circulated.

CARRIED

Delegations

RCMP Cpl. J. Stochmanski presented the third quarterly police activity and crime statistics report.

Minutes

Meeting #23-01 Moved by Councillor Parker

Seconded by Councillor Benzer

That the minutes of Regular Meeting #23-01 of October 16, 2001, be adopted as circulated.

CARRIED

Consent Calendar

Moved by Councillor Benzer

Seconded by Councillor Parker

That the Consent Calendar including:

    1. Health Canada – Federal health initiatives;
    2. Bylaw enforcement report – October 2001;
    3. KB Community Health Services Soc. – Public Health Advisory;
    4. UBCM registration dues;
    5. MIABC – Risk management tidbits;
    6. KF Fire Services report – September 2001;
    7. A. Carrel Assoc. – Community Charter, and
    8. UBCM – Forest Policy Reform

be accepted as circulated.

CARRIED

Moved by Councillor Benzer

Seconded by Councillor Parker

That Council send a letter of support to ILMA’s efforts to resolve the softwood lumber dispute.

CARRIED

 

Motions & Submissions

MIABC Moved by Councillor Benzer

Seconded by Councillor Parker

WHEREAS Section 8.05 and Section 9.05 of the Reciprocal Insurance Exchange Agreement provides for the amendment of the Liability Protection Agreement and Cost Allocation Schedule by Special Resolution of the Subscribers, and

WHEREAS Section 6.12 of the Reciprocal Insurance Exchange Agreement provides for Agreement without voting, and

WHEREAS the Board of the MIA has been advised that reinsurance coverage available to members will be limited for coverage for water penetration into building envelopes and acts of terrorism for 2002,

THEREFORE BE IT RESOLVED that the Subscribers of MIA authorize the Board to amend the Reciprocal Insurance Exchange Agreement and Liability Protection Agreements and to amend coverage on the best terms and conditions available for water penetration and acts of terrorism coverage.

CARRIED

Referrals From Prior Meetings

295-10th Ave Administrator – memorandum with recommendation in the matter of a request from the owner of 295-10th Ave for the Village to replace the driveway on the property.

Moved by Councillor Parker

Seconded by Councillor Benzer

That the driveway condition at 295 – 10th Avenue be accepted as per administrator’s recommendation.

CARRIED

Correspondence

Seniors Care Copy of a letter from the Village of Warfield to the Greater Trail Community Health Council in the matter of the site selection for a multi-level seniors care facility.

Acknowledged

Core Services A letter from the City of Nelson asking for support to ensure that the provincial core services review not reduce provincial employment in the region.

Acknowledged

TRH&HF A letter from the Trail Regional Hospital and Health Foundation requesting a contribution to the Supporting health care today … tomorrow … forever campaign.

Council directed that the request be forwarded to the Community Chest

Drinking Water Notice from the UBCM of the appointment of a Drinking Water Review Panel and the Panel’s mandate.

Acknowledged

LG Planners Notice for orders of local government planners and calendars.

Council requested one local government planner for each member of Council.

Complaints A notice and guidelines from the Ombudsman for the development of an internal complaint mechanism.

Acknowledged

Water Telemetry A letter from the Beaver Falls Waterworks District in the matter of coordinating telemetry installations for the District’s and the Village’s water systems.

Acknowledged

BC Gas Notice from the City of Rossland of a meeting scheduled for November 7, 2001, in Rossland, in the matter of the new operating agreements proposed by BC Gas.

The administrator was directed to attend on behalf of Council.

Landfill Ban An offer from the RDKB’s Waste Management Coordinator to attend a Council meeting to answer questions on the implementation of the expanded ban of materials to be accepted at the landfill.

Council directed that a Townhall Meeting be held November 21, 2001, and that the RDKB’s Waste Management Coordinator be invited to attend.

REPORTS & MEMORANDA

Financial Report Administrator – Summary financial report for to September 30, 2001.

Acknowledged.

Water Planning An e-mail notice from P. Gigliotti of Urban Systems Ltd. regarding the delay in starting the water planning projects.

Acknowledged

Staff Training A memorandum from A. Gurnett on her progress in the Local Government Administration Certificate Program.

Acknowledged

Strategic Workshop Administrator – A report with recommendations from the October 27, 2001, strategic/financial planning workshop for 2002.

Moved by Councillor Benzer

Seconded by Councillor Parker

That the Strategic/Financial Planning Workshop recommendations be adopted.

CARRIED

Garbage Service Administrator – a report with statistical analysis of the revenues and expenditures relating to the municipal garbage service for the period of 1998 to 2001.

Acknowledged

Staff Report Administrator – a proposed format for regular staff reports on actions taken following council meetings.

Council directed that the staff report format be implemented.

Meter Pilot Project Administrator – evaluation of the responses to the volunteer water meter pilot project questionnaires.

Moved by Councillor Parker

Seconded by Councillor Benzer

That the administrator’s location recommendation for the water meter pilot project be adopted.

CARRIED

Spray Park Administrator – a proposed format for the water spray park capital project planning and monitoring.

Council directed that a work plan ending in the completion of the water spray park by Jun/7/02 be developed.

Plow/Sander Administrator – evaluation and recommendation of plow/sander bids received.

Moved by Councillor Benzer

Seconded by Councillor Parker

That Caytec quote #CJ05866 for a truck plow and stainless steel sander at a cost of $52,830 be accepted, and that the equipment be acquired by way of a 5-year lease.

CARRIED

Highway #3 City of Rossland – report on the Highway #3 Committee’s meeting of October 17, 2001.

Acknowledged

Misc. Matters Deputy Clerk/Treasurer – a report on:

    1. Village acknowledgment for the late Lorne Haas;
    2. ideas for the replacement of card tables at the Community Hall,
    3. reminder for the Remembrance Day events;
    4. Volunteer and staff appreciation dinner.

Acknowledged

Mayor Walsh will make arrangements for Montrose representation at the Remembrance Day commemoration.

Council directed that the card table matter be referred to next meeting.

Council directed that the 2000 volunteer and staff dinner invitation list be amended for 2001 by deleting the parks task force.

Financial matters

Accounts Payable Moved by Councillor Benzer

#4913-4948 Seconded by Councillor Parker

That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of FORTY-THREE THOUSAND EIGHT HUNDRED AND EIGHTY-NINE dollars and NINETY-NINE cents ($43,889.99) in total be approved:

Payroll direct deposits and cheques #4913-4948 $ 43,889.99

TOTAL NET CURRENT EXPENDITURE $ 43,889.99

CARRIED

CCERC Bldg. Council reviewed information on Matthes Building Design Inc. invoice #2152 and F. Paulson & Sons Ltd. invoice #0156.

 

Bylaws

#573 Moved by Councillor Parker

Seconded by Councillor Benzer

That Bylaw #573, cited as the 11th Avenue and 6th Street Exchange Bylaw, having been given due and detailed consideration by Council, be now read a second time.

CARRIED

Public Hearing Moved by Councillor Benzer

Seconded by Councillor Parker

That a public hearing into Bylaw #573 be held on November 20, 2001.

CARRIED

#581 Moved by Councillor Parker

Seconded by Councillor Benzer

That Bylaw #581, cited as the 2002 Water User Rate Bylaw, be now introduced and read a first time.

CARRIED

#581 Moved by Councillor Benzer

Seconded by Councillor Parker

That Bylaw #581, cited as the 2002 Water User Rate Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.

CARRIED

#582 Moved by Councillor Parker

Seconded by Councillor Benzer

That Bylaw #582, cited as the 2002 Water User Rate (External) Bylaw, be now introduced and read a first time.

CARRIED

#582 Moved by Councillor Benzer

Seconded by Councillor Parker

That Bylaw #582, cited as the 2002 Water User Rate (External) Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.

CARRIED

#583 Moved by Councillor Parker

Seconded by Councillor Benzer

That Bylaw #583, cited as the 2002 Sewer User Rate Bylaw, be now introduced and read a first time.

CARRIED

#583 Moved by Councillor Parker

Seconded by Councillor Benzer

That Bylaw #583, cited as the 2002 Sewer User Rate Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.

CARRIED

#584 Moved by Councillor Benzer

Seconded by Councillor Parker

That Bylaw #584, cited as the 2002 Parcel Tax Assessment Roll (Amendment) Bylaw, be now introduced and read a first time.

CARRIED

#584 Moved by Councillor Benzer

Seconded by Councillor Parker

That Bylaw #584, cited as the 2002 Parcel Tax Assessment Roll (Amendment) Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.

CARRIED

Policies

#0360 Moved by Councillor Benzer

Seconded by Councillor Parker

That Recreation Commission Appointment Policy #0360 be confirmed unchanged.

CARRIED

Member Reports & Inquiries

Councillor Stone A written report on:

    1. Strategic Planning and Financial workshop;
    2. Administrator’s service agreement;
    3. Planting of daffodil bulbs at the Community Hall;
    4. Planning for the Volunteers and Staff Dinner;
    5. Art exhibit at the Village Office lobby;
    6. RDKB support for expanded local calling area for Telus;
    7. RDKB waste management, measures to prevent illegal dumping.

Councillor Benzer A verbal report on:

    1. CCERC newsletter;
    2. Financing options being suggested for Highway #3 improvements;
    3. Community Charter meeting in Creston

Moved by Councillor Benzer

Seconded by Councillor Parker

That a letter to express Council’s views on the proposed Community Charter be drafted for consideration by Council at the next meeting.

CARRIED

d) CCERC activities.

Councillor Parker A verbal report on:

    1. Community policing consultative meeting;
    2. Ballpark fencing;
    3. Installation of swings.

Councillor Dostaler No report

Mayor Walsh A verbal report on:

    1. Halloween night activities;
    2. Rough-in trail along new fence;
    3. Stairs from 7th to 8th problems;
    4. Meeting of proponents for a skateboard park;
    5. Things to do list for 2002 capital projects, c/w summary;
    6. Proposal from Ganzini for a gateway at Montrose/Memorial Park (refer to next meeting).

Administrator No report.

Adjournment

On a motion by Councillor Benzer the meeting adjourned at 8:55 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #24-01 of Council held on November 6, 2001.

 

______________________________ ______________________________

Mayor                                                                                              Clerk