THE CORPORATION OF THE VILLAGE OF MONTROSE
A BYLAW TO ESTABLISH A RECREATION COMMISSION
FOR THE VILLAGE OF MONTROSE
WHEREAS section 176 of the Local Government Act (RS Chap. 323) authorizes the Council of the
Village of Montrose to establish a Recreation Commission, and
WHEREAS the Council of the Village of Montrose deems a Recreation
Commission to be in the community’s interest,
BE IT THEREFORE RESOLVED that the Council of the Village of Montrose in
open meeting assembled, enact as follows:
1. (1) This Bylaw may be cited as the “Recreation
Commission Bylaw.”
2. (1) The
primary purpose of the Recreation Commission (the “Commission”) is to serve as
an advisory body to Council in matters relating to recreation and cultural
programs.
(2)
The secondary purpose
of the Commission is to organize, undertake, and facilitate special recreation
and/or community events on behalf of Council, subject to the limitations and
conditions established in this Bylaw.
(3)
The tertiary purpose
of the Commission is to work with such recreation program employees or
contractors as may be engaged by the Village for the purpose of ensuring that
the resources dedicated to recreation in Montrose produce the highest possible
recreation benefit to the community.
a)
one member shall be a
member of the Village Council, and
b)
all other members
shall be residents of the Village of Montrose.
(2) The term of office for Commission
members shall be:
a)
one year in the case
of the Village Council member, and
b)
two years in the case
of residents of the Village of Montrose, with the term of not less than three
(3), and not more than five (5) members ending in an even numbered year, and
the term of not less than three (3), and not more than five (5) members ending in an odd numbered year.
(3) Except
for the transitional terms established in this Bylaw, all Commission membership
appointments shall take effect and shall terminate at an Annual General
Meeting.
4. (1) Commission
members shall be appointed by Council resolution:
a)
before the last day
of January in each year in the case of the Village Council member;
b)
before the last day
of September in each year in the case of residents of the Village of Montrose.
(2) Where a vacancy occurs for any reason on
the Commission, the Commission shall forthwith notify Council of the vacancy.
(3) Where the membership of the Commission
falls below six (6) following one or more resignations, Council shall appoint
one or more new Commission member within 30 days of being notified of the
resignation(s), provided always that the total number of Commission members
falls within the limits established in this Bylaw.
(4) In the event of a vacancy, the
Commission may submit one or more nominations for appointment to the Commission
to Council for consideration.
(5) The Commission may, by resolution,
request Council to revoke an appointment of a member of the Commission where
such member has:
a)
failed to attend
Commission meetings for 4 consecutive months, or
b)
taken residence
outside of the Village of Montrose, and
Council may,
at its discretion and by resolution, comply with the Commission’s request.
5. (1) The
Commission shall hold an Annual General Meeting on the second Tuesday of
October in each year.
(2) Four
(4) members of the Commission shall constitute a quorum.
(3) The
Annual General Meeting shall be chaired by the Council member appointed to the
Commission.
(4) At
the Annual General Meeting the Commission shall:
a)
adopt an operational
report of the Commission’s activities of the preceding 12 months;
b)
adopt a financial
report of the Commission’s financial transactions of the preceding 12 months;
c)
elect a Chair, one
Vice-Chair, a Secretary, and a Treasurer, each of whom shall hold office for
one year, and together shall constitute the Officers of the Commission.
(5) Officers
of the Commission shall hold office until the next following Annual General
Meeting, and each may be reelected to any Commission Officer position.
(6) The
Operational Report and the Financial Report, as adopted at the Annual General
Meeting, shall be submitted to Council immediately following the meeting.
6. (1) The
Chair, or the Vice-Chair, or any two members may call a meeting of the
Commission.
7. (1) The
Commission shall adopt procedures for the conduct of all its meetings, and such
procedures shall be established in writing, and a copy of such procedures shall
be presented to every member of the Commission.
(2) The
Commission shall adopt an Activity Plan and a Provisional Budget for the
following year, and shall submit such Plan and Budget to Council on or before
November 30th in each year.
8. (1) At
least one candidate for the position of Montrose representatives on the Beaver
Valley Recreation Commission shall be nominated by Council from the members of
the Montrose Recreation Commission. The Council representative on the Montrose
Recreation Commission shall not be eligible for such nomination.
FINANCIAL MATTERS
9. (1) Council shall approve an unconditional
grant to the Recreation Commission on or before January 31st in each
year, and such grant shall be included in the Village’s Financial Plan.
(2) The
Commission shall submit a Final Budget to Council on or before February 28th
in each year, and the Final Budget shall include the unconditional grant
approved by Council.
(3) Council
shall, on or before March 31st of each year, consider and by
resolution adopt the Commission’s Final Budget, and such budget shall be the
Commission’s Approved Annual Budget.
(4) a) Until
Council has approved the Commission’s Annual Budget, the Commission shall not
permit an expenditure or expenditure commitment to be incurred that is not
included in its Final Budget.
b) Following Council’s approval of the
Commission’s Annual Budget, the Commission shall not permit an expenditure or
expenditure commitment to be incurred that is not included in the Approved
Annual Budget.
10. (1) All
revenues collected by the Commission shall be identified by source and
deposited at the Village Office on the first business day following their
receipt.
(2) All
invoices or vouchers representing an approved expenditure commitment made on
behalf of the Commission shall be signed by the Commission Treasurer and
submitted for payment to the Village Office within one week of the date of the
invoice.
(3) The
Village Treasurer shall be responsible for the maintenance of a paper trail for
all of the Commission’s financial transactions after revenues, invoices, and/or
vouchers have been deposited at the Village Office.
11. (1) Council
shall appoint a member of Council to the Commission for a transitional term
from January 1, 2001, to August 31, 2001.
(2)
Council shall appoint
four (4) Montrose residents to the Commission for a transitional term from
January 1, 2001, to the 2001 Annual General Meeting.
(3)
Council shall appoint
five (5) Montrose residents to the Commission for a transitional term from
January 1, 2001, to the 2002 Annual General Meeting.
(4)
For the purpose of
this Bylaw, Recreation Commission appointments made pursuant to a preceding
Bylaw shall not constitute terms of appointment under this Bylaw.
(5)
For the purpose of
this Bylaw, transitional term appointments under this section shall be deemed
to be partial terms.
12. (1) The
Recreation Commission serving at the time of the final adoption of this Bylaw
shall continue to serve as the Montrose Recreation Commission in all aspects,
and subject to established practices and regulations until December 31, 2000.
13. (1) If any section, subsection, sentence,
clause or phrase of this bylaw is for any reason held to be invalid by the
decision of any court of competent jurisdiction, the invalid portion shall be
severed and the part that is invalid shall not affect the validity of the
remainder.
(2) Bylaws #133 and #532 are hereby
repealed.
(3) This Bylaw shall come into full force
and effect on January 1, 2001.
READ A FIRST TIME this
19th day of September, 2000
READ A SECOND TIME this
21st day of November, 2000
READ A THIRD TIME this
21st day of November, 2000
RECONSIDERED AND FINALLY ADOPTED this 5th
day of December, 2000
____________________ ____________________
Mayor Clerk
Certified a true copy of Bylaw #566, as adopted
____________________
Clerk