THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #05-98

A Regular Meeting of the Council of the Village of Montrose held in the council chambers on February 17, 1998.

Present:                     Mayor M. Walsh

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Councillor D. Berriault

                                    Councillor R. Clarke

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the agenda of Regular Meeting #5-98 be amended by adding the following items:

                                    9(5)   Deputy Clerk, Wolf’s Den Tattoo Sign

                                    9(6)   Administrator, Ministry of Transportation & Highways Meeting

                                    9(7)   Deputy Clerk, Community Hall Vandalism

                                    and that the agenda be approved as amended.

                                    CARRIED

                                    Delegations

B. Ramsay                  Attended the meeting to complain about the Wolf’s Den Tattoo sign.  Mr. Ramsay was advised by Council that the Village will endeavour to deal with the matter.

                                    Minutes     

                                    The Administrator noted an error in the Minutes of Meeting #3-98; the minutes do not indicate that the Accounts Payable resolution was carried.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the minutes of the Regular Meeting #3-98 of February 3, 1998 be adopted as corrected.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the Consent Calendar including:

1.   January Bylaw Enforcement Report,

2.   January Building Permit Report,

3.   December 1997 Montrose Fire Services Report

4.   Beaver Valley Restructure Study Report February 4, 1998

                                    be accepted as circulated.

                                    CARRIED

                                    Motions & Submissions

                                    Nil

                                    Referrals from Prior Meetings

                                    Nil

                                    Correspondence

Cominco                    Copy of a letter to BC Environment with regard to the Wide Area Site Declaration for the Trail Area.

                                    Acknowledged

RDKB                           Notice of Liquid Waste Management Plan Workshop, March 17, 1998, 7:00 PM.

                                    To be referred to Councillors Berriault and Clarke.

                                    To direct the Works Foreman to attend.

                                    Council directed that the Montrose Council meeting schedule be forwarded to the RDKB with a request to consider Regular Montrose Council Meetings in the scheduling of RDKB meetings, seminars and workshops.

S. Trozzo                      Concern over drainage at 942 12th Avenue

                                    Council requested a staff report on both the runoff and the spring water problem, and to inform Mr. Trozzo in the interim.

Silver City Days          Invitation to 1998 Trail Firefighters’ Parade

                                    To be referred to Montrose Recreation

Heritage Week          Hon. J. Pullinger, Minister of Small Business, Tourism & Culture, invitation to proclaim Heritage Week Feb/16-22/98.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the week of February 16 to February 22, 1998 be proclaimed ‘Heritage Week’ in the Village of Montrose.

                                    CARRIED

                                    Council requested that a proclamation policy be drafted.

Internet                      Greater Trail Internet Project invitation to non-profit organizations to create a web page.

                                    To be referred to Montrose Recreation

M & G Santano         Request to prune pine trees at 375 - 7th Avenue

                                    Acknowledged and referred to Reports & Memoranda for consideration.

RCMP                         Request for Auxiliary Program grant.

                                    To be referred to the next meeting, pending receipt of the grant application.

                                    Reports & Memoranda

Administrator             A Local Governance Report addressing financial, organizational, operational, policy development and regional district issues raised in the Administrative Review.  The report identified negotiations with CUPE, Golden Acre Ventures Ltd. and the 1998 Budget as priorities.

                                    Acknowledged

Administrator             A report on vandalism on 7th Avenue & 3rd Street (cutting of trees) and at the Community Hall (graffiti, cladding & lights)

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That a policy be drafted to guide the pruning of trees for the preservation of view lots.

                                    CARRIED

Administrator             A report outlining a Community Hall Exterior Completion Project budgeted at $9,600 and a Community Hall Interior Completion Project at $4,000.

Tendering Policy       Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the Invitation to Tender for Supply of Goods and Services Policy of May 5, 1995, be rescinded.

                                    CARRIED

Community Hall        Moved by Councillor Parker

Exterior                       Seconded by Councillor Stone

                                    That a contract be awarded to R.G. Contracting Ltd. for the Community Hall Exterior Completion Project based on R.G. Contracting Ltd. cost estimate #C848-98 of February 16, 1998 and as amended by R.G. Contracting Ltd. fax of February 17, 1998 within a budgeted limit of $9,600.

                                    CARRIED

Community Hall        Moved by Councillor Stone

Interior                        Seconded by Councillor Parker

                                    That a contract be awarded to R.G. Contracting Ltd. for the Community Hall Interior Completion Project based on R.G. Contracting Ltd. cost estimate #C848-98 of February 16, 1998 and as amended by R.G. Contracting Ltd. fax of February 17, 1998 within a budgeted limit of $4,000.

                                    CARRIED

Deputy Clerk             A request for 4-way stop at 11th Avenue & 7th Street.

                                    Council requested an RCMP report with recommendation for traffic control at this intersection.

Deputy Clerk             A report on Zoning Bylaw infraction with respect to advertising signs at 560 - 10th Avenue.

Business License        Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That a new Business License Bylaw with a license rate schedule be drafted, and that appropriate action be taken to deal with the Zoning Bylaw sign infraction.

                                    CARRIED

Administrator             Notice of meeting with the Ministry of Highways.

                                    Council invited Ministry of Transportation & Highways staff to a meeting on March 25, 1998 at 3:45 PM.

Deputy Clerk             RCMP report on vandalism complaints.

                                    Acknowledged

 

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY ONE THOUSAND ONE HUNDRED THIRTY-FOUR DOLLARS AND THIRTY CENTS ($21,134.30) in total be approved:

                                    Cheques #2414 to 2444 inclusive                                    $  21,134.30

                                    TOTAL NET CURRENT EXPENDITURE                                  $  21,134.30

                                    CARRIED

                                    Bylaws

#526                           Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Bylaw #526, cited as the Council Meetings Procedures Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.

                                    CARRIED

                                    Policies

                                    Nil

                                    Member Reports & Inquiries

Councillor Stone       Reminded Council that a Strategic Planning session is scheduled for March 7, 1998, at 8 AM, and suggested that a tour of the Village be incorporated with that session to view matters under consideration by Council.

                                    Reported on the RDKB Commission meeting, with reference to the firefighters’ agreement, Trail library improvements, Beaver Valley pool matters, Red Mountain ski bus, the McKelvey Creek project and recreation grant formula.

Councillor Parker       Reported a fence maintenance problem at 708 - 7th Avenue.

Mayor Walsh              Read a note of thanks from Fire Chief McLean.

Administrator             Advice Council of his absence from the office on February 25, 1998, to attend the UBCM-Ministry of Municipal Affairs Municipal Act Symposium in Vancouver.

                                    Adjournment

                                    On a motion by Councillor Parker, the meeting adjourned at 8:35  PM.

 

 

I hereby certify the preceding to be a true and correct account of the Regular Meeting #05-98 of Council held on February 17, 1998.

 

 

 

                          _________________________               _________________________

                                                       Mayor                                                            Acting Clerk