THE CORPORATION OF THE VILLAGE OF MONTROSE
REGULAR
MEETING #05-98
A Regular Meeting of the Council of the Village of Montrose held in the council chambers on February 17, 1998.
Present: Mayor M. Walsh
Councillor G. Parker
Councillor P. Stone
Administrator A. Carrel
Absent: Councillor D. Berriault
Councillor R. Clarke
Call
to Order
Mayor Walsh called the meeting to order at 7:00 PM.
Agenda
Moved by Councillor Parker
Seconded by Councillor Stone
That the agenda of Regular Meeting #5-98 be amended by adding the following items:
9(5) Deputy Clerk, Wolf’s Den Tattoo Sign
9(6) Administrator, Ministry of Transportation & Highways Meeting
9(7) Deputy Clerk, Community Hall Vandalism
and that the agenda be approved as amended.
CARRIED
Delegations
B. Ramsay Attended the meeting to
complain about the Wolf’s Den Tattoo sign.
Mr. Ramsay was advised by Council that the Village will endeavour to
deal with the matter.
Minutes
The
Administrator noted an error in the Minutes of Meeting #3-98; the minutes do
not indicate that the Accounts Payable resolution was carried.
Moved by Councillor Stone
Seconded by Councillor Parker
That the minutes of the Regular Meeting #3-98 of February 3, 1998 be adopted as corrected.
CARRIED
Consent
Calendar
Moved by Councillor Parker
Seconded by Councillor Stone
That the Consent Calendar including:
1. January Bylaw Enforcement Report,
2. January Building Permit Report,
3. December 1997 Montrose Fire Services Report
4. Beaver Valley Restructure Study Report February 4, 1998
be accepted as circulated.
CARRIED
Motions
& Submissions
Nil
Referrals
from Prior Meetings
Nil
Correspondence
Cominco Copy of a letter to BC Environment with regard to the Wide Area Site Declaration for the Trail Area.
Acknowledged
RDKB Notice of Liquid Waste Management Plan Workshop, March 17, 1998, 7:00 PM.
To be referred to Councillors Berriault and Clarke.
To direct the Works Foreman to attend.
Council directed that the Montrose Council meeting schedule be forwarded to the RDKB with a request to consider Regular Montrose Council Meetings in the scheduling of RDKB meetings, seminars and workshops.
S. Trozzo Concern over drainage at 942 12th Avenue
Council requested a staff report on both the runoff and the spring water problem, and to inform Mr. Trozzo in the interim.
Silver City Days Invitation to 1998 Trail Firefighters’ Parade
To be referred to Montrose Recreation
Heritage Week Hon. J. Pullinger, Minister of Small Business, Tourism & Culture, invitation to proclaim Heritage Week Feb/16-22/98.
Moved by Councillor Parker
Seconded by Councillor Stone
That the week of February 16 to February 22, 1998 be proclaimed ‘Heritage Week’ in the Village of Montrose.
CARRIED
Council requested that a proclamation policy be drafted.
Internet Greater Trail Internet Project invitation to non-profit organizations to create a web page.
To be referred to Montrose Recreation
M & G Santano Request to prune pine trees at 375 - 7th Avenue
Acknowledged and referred to Reports & Memoranda for consideration.
RCMP Request for Auxiliary Program grant.
To be referred to the next meeting, pending receipt of the grant application.
Reports
& Memoranda
Administrator A Local Governance Report addressing financial, organizational, operational, policy development and regional district issues raised in the Administrative Review. The report identified negotiations with CUPE, Golden Acre Ventures Ltd. and the 1998 Budget as priorities.
Acknowledged
Administrator A report on vandalism on 7th Avenue & 3rd Street (cutting of trees) and at the Community Hall (graffiti, cladding & lights)
Moved by Councillor Stone
Seconded by Councillor Parker
That a policy be drafted to guide the pruning of trees for the preservation of view lots.
CARRIED
Administrator A report outlining a Community Hall Exterior Completion Project budgeted at $9,600 and a Community Hall Interior Completion Project at $4,000.
Tendering Policy Moved by Councillor Stone
Seconded by Councillor Parker
That the Invitation to Tender for Supply of Goods and Services Policy of May 5, 1995, be rescinded.
CARRIED
Community Hall Moved by Councillor Parker
Exterior Seconded by Councillor Stone
That a contract be awarded to R.G. Contracting Ltd. for the Community Hall Exterior Completion Project based on R.G. Contracting Ltd. cost estimate #C848-98 of February 16, 1998 and as amended by R.G. Contracting Ltd. fax of February 17, 1998 within a budgeted limit of $9,600.
CARRIED
Community Hall Moved by Councillor Stone
Interior Seconded by Councillor Parker
That a contract be awarded to R.G. Contracting Ltd. for the Community Hall Interior Completion Project based on R.G. Contracting Ltd. cost estimate #C848-98 of February 16, 1998 and as amended by R.G. Contracting Ltd. fax of February 17, 1998 within a budgeted limit of $4,000.
CARRIED
Deputy Clerk A request for 4-way stop at 11th Avenue & 7th Street.
Council requested an RCMP report with recommendation for traffic control at this intersection.
Deputy Clerk A report on Zoning Bylaw infraction with respect to advertising signs at 560 - 10th Avenue.
Business License Moved by Councillor Stone
Seconded by Councillor Parker
That a new Business License Bylaw with a license rate schedule be drafted, and that appropriate action be taken to deal with the Zoning Bylaw sign infraction.
CARRIED
Administrator Notice of meeting with the Ministry of Highways.
Council invited Ministry of Transportation & Highways staff to a meeting on March 25, 1998 at 3:45 PM.
Deputy Clerk RCMP report on vandalism complaints.
Acknowledged
Financial
matters
Accounts Payable Moved by Councillor Stone
Seconded by Councillor Parker
That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY ONE THOUSAND ONE HUNDRED THIRTY-FOUR DOLLARS AND THIRTY CENTS ($21,134.30) in total be approved:
Cheques #2414 to 2444 inclusive $ 21,134.30
TOTAL NET CURRENT EXPENDITURE $ 21,134.30
CARRIED
Bylaws
#526 Moved by Councillor Stone
Seconded by Councillor Parker
That Bylaw #526, cited as the Council Meetings Procedures Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.
CARRIED
Policies
Nil
Member
Reports & Inquiries
Councillor Stone Reminded Council that a Strategic Planning session is scheduled for March 7, 1998, at 8 AM, and suggested that a tour of the Village be incorporated with that session to view matters under consideration by Council.
Reported on the RDKB Commission meeting, with reference to the firefighters’ agreement, Trail library improvements, Beaver Valley pool matters, Red Mountain ski bus, the McKelvey Creek project and recreation grant formula.
Councillor Parker Reported a fence maintenance problem at 708 - 7th Avenue.
Mayor Walsh Read a note of thanks from Fire Chief McLean.
Administrator Advice
Council of his absence from the office on February 25, 1998, to attend the
UBCM-Ministry of Municipal Affairs
Municipal Act Symposium in Vancouver.
Adjournment
On a motion by Councillor Parker, the meeting adjourned at 8:35 PM.
I hereby certify the
preceding to be a true and correct account of the Regular Meeting #05-98 of
Council held on February 17, 1998.
_________________________ _________________________
Mayor Acting
Clerk