THE CORPORATION OF THE VILLAGE OF MONTROSE
REGULAR
MEETING #13-98
A Regular Meeting of the Council of the Village of Montrose held in the council chambers on April 21, 1998.
Present: Mayor M. Walsh
Councillor R. Clarke
Councillor G. Parker
Councillor P. Stone
Administrator A. Carrel
Absent: Councillor D. Berriault
Call
to Order
Mayor Walsh called the meeting to order at 7:00 PM.
Agenda
Moved by Councillor Parker
Seconded by Councillor Stone
That the agenda of Regular Meeting #13-98 be amended by adding:
3(2) Brenda Deyotte Delegation,
6(1) Montrose Recreation Commission appointments,
8(6) City of Trail Silver City Days Invitation
8(7) City of Rossland, copy of letter to RDKB
8(8) Shaw Cable, proposal to meet,
8(9) Village of Fruitvale, copy of letter to RDKB
and that the agenda be approved as amended.
CARRIED
Delegations
RCMP Cpl. Stockmanski presented the First Quarterly Report and crime statistics for the Village of Montrose.
Fitness Centre Ms. Brenda Deyotte made a presentation in support of a survey to determine community support for a Fitness Centre at the location of the former Montrose pool.
Moved by Councillor Stone
Seconded by Councillor Parker
That Council approve the proposed Fitness/Recreation Centre Survey and encourage the citizen initiative.
CARRIED
Minutes
Moved by Councillor Parker
Seconded by Councillor Stone
That the minutes of the Regular Meeting #11-98 of April 7, 1998 be adopted as circulated.
CARRIED
Consent
Calendar
Moved by Councillor Stone
Seconded by Councillor Parker
That the Consent Calendar including:
1. Building Permit Report to end of March, 1998, and
2. School District #20 Minutes - 98-04-06
be accepted as circulated.
CARRIED
Motions
& Submissions
Rec Commission Moved by Councillor Stone
Seconded by Councillor Parker
That Nilla Mailey, Shelley Morris and Ray King be appointed to serve on the Montrose Recreation Commission.
CARRIED
The Administrator was directed to prepare a report on the bylaw governing the appointment of members to the Montrose Recreation Commission.
Referrals
From Prior Meetings
Volunteer Awards Referred to the next Special Meeting.
Correspondence
UBCM Concern about the auxiliary police program and the decision to no longer permit auxiliary officers to carry firearms.
Acknowledged
RCMP Request for permission to program their radios to the Village public works frequency for emergency use.
Moved by Councillor Parker
Seconded by Councillor Stone
That the RCMP be authorized to access the Village radio frequency and that the RCMP be provided with the information necessary for the purpose.
CARRIED
RDKB Copy of a letter to the City of Rossland regarding the 1998 fire services requisition.
Acknowledged
Cominco In the matter of a copper refinery in British Columbia.
Acknowledged
UBCM Reports from the Symposium on New Local Government Legislation.
Acknowledged
City of Trail Invitation to attend the Silver City Days Parade & Bocce Tournament.
The Administrator was directed to inform the City of Trail that a Montrose Council Team will participated in the City of Trail Bocce Tournament.
City of Rossland Copy of a reply to the RDKB on the subject of a Fire Services Contract.
Acknowledged
Shaw Cable Offer by Mr. Chris Ewasiuk, Manager, Government and Regulatory Affairs, to meet with Council.
The Administrator was directed to invite Mr. Ewasiuk to attend the May 5, 1998, Council Meeting.
Village of Fruitvale Copy of a letter to the RDKB for a Beaver Valley Emergency Management Organization.
Moved by Councillor Parker
Seconded by Councillor Stone
That Council support the proposed Beaver Valley Emergency Management Organization.
Moved by Councillor Stone
Seconded by Councillor Parker
That the consideration of the Beaver Valley Emergency Management Organization resolution be tabled
CARRIED
Reports
& Memoranda
Strategic Plan The 1998 Strategic Plan Short-Term Priorities progress report was reviewed.
Sewage Lift Stn. Administrator - recommendation on USL proposal for the design of a replacement for the First Street Sewage Lift Station.
Moved by Councillor Stone
Seconded by Councillor Parker
That Council accept the First Street Sewage Lift Station Replacement proposal by Urban Systems Ltd. (April 1998), and further
That Council authorize the project to proceed to the completion of the first phase (complete design and tender documents), and further
That the First Street Lift Station budget line item be adjusted to $12,500.
CARRIED
Sewage Tour Administrator - recommendation to reschedule the Sewage Treatment Facility Tour to June 1, 1998.
It was agreed by consensus to reschedule the Sewage Facility Tour to June 1, 1998.
Montrose Park Administrator - Recommendation for the approval of a proposal by R.G. Contracting to construct of a roof over the picnic area of Montrose Park.
Moved by Councillor Parker
Seconded by Councillor Stone
That the Picnic Area Roof project be given priority and that R.G. Contracting be hired to do the work, and further
That an application be submitted to the RDKB Community Services Commission for a recreation capital grant in the amount of $30,000 to cover all Montrose recreation capital projects, and further
That interim funding be provided for the Picnic Area Roof project by priorizing 1998 General Fund capital projects.
CARRIED
Townhall Meeting Administrator - Draft agenda and documentation for the April 22, 1998, Townhall Meeting.
The agenda for the April 22 Townhall Meeting was approved by consensus, and the Administrator was directed to prepare a series of overhead slides to assist in the Council presentations.
Water Metering Administration - copy of a request to B.C. Gas Utility Ltd. for information on water metering.
The Administrator advised that Mr. R. Bowman of B.C. Gas Utility Ltd. would welcome an opportunity to make a presentation to Council, and that he will attempt to do so in May or June.
Urban Systems Proposal for a Comprehensive Master Road Maintenance Plan.
Referred for consideration at the next Regular Meeting.
Financial
matters
R.G. Contracting Invoice in the amount of $16,105.68 for the complete Montrose Hall Upgrade project.
Mayor Walsh reported the following deficiencies observed on inspection of the project:
a) lowest side-door step too high
b) caps on planter wall need to be reset
c) caps on planter wall (corner) are uneven
d) main door closure (right-hand door) missing
e) main door weather stripping missing
f) roof drain down-pipe 90° spout missing
Moved by Councillor Clarke
Seconded by Councillor Stone
That 10% ($1,610.57) of the amount invoiced by R.G. Contracting Ltd. be held back pending the completion of the six recorded deficiencies, and that a partial payment in the amount of $14,495.11 on account of invoice #1443 be authorized.
CARRIED
Accounts Payable Moved by Councillor Stone
Seconded by Councillor Parker
That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of FOURTEEN THOUSAND TWO HUNDRED SEVENTY dollars and FIVE cents ($14,270.05) in total be approved:
Cheques #2504 to 2527 inclusive $ 14,270.05
TOTAL NET CURRENT EXPENDITURE $ 14,270.05
CARRIED
Bylaws
#527 Moved by Councillor Clarke
Seconded by Councillor Parker
That Bylaw #527, cited as the “1998 Property Tax Rate Bylaw”, having been given due and detailed consideration by Council, be now read a second time.
CARRIED
#528 Moved by Councillor Clarke
Seconded by Councillor Stone
That Bylaw #528, cited as the “1998 Annual Operating Budget Bylaw”, having been given due and detailed consideration by Council, be now read a second time.
CARRIED
#529 Moved by Councillor Parker
Seconded by Councillor Clarke
That Bylaw #529, cited as the “1998-2007 Capital Program Bylaw”, having been given due and detailed consideration by Council, be now read a second time.
CARRIED
#530 Moved by Councillor Stone
Seconded by Councillor Parker
That Bylaw #530, cited as the “Zoning Amendment Bylaw #530, Residential 2 Zone, 1998” be now read a third time.
CARRIED
Policies
#0620 Moved by Councillor Clarke
Seconded by Councillor Stone
That Policy #620 titled the Tree Pruning Policy, be adopted as presented.
CARRIED
Member
Reports & Inquiries
Councillor Berriault A written report submitted by Councillor Berriault was circulated and received.
Councillor Parker Presented a verbal report, referring to the earlier presentation by the RCMP and advised that the Fire Department will be making a brief presentation at the Townhall Meeting.
Councillor Clarke Presented a verbal report on the RDKB Commission meeting and the recent Open House on recreation held at the Montrose Hall.
Councillor Stone Presented a written report on the Regional Hospital District Symposium held at Selkirk College on March 28, 1998.
Mayor Walsh Presented a verbal report on the CUPE settlement in Fruitvale. Requested that duct work at the Community Hall and the installation of poles for basketball hoops be completed.
Adjournment
On a motion by Councillor Clarke, the meeting adjourned at 9:45 PM.
I
hereby certify the preceding to be a true and correct account of the Regular
Meeting #13-98 of Council held on April 21, 1998.
_________________________ _________________________
Mayor Clerk