THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #13-98

A Regular Meeting of the Council of the Village of Montrose held in the council chambers on April 21, 1998.

Present:                      Mayor M. Walsh

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Councillor D. Berriault

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the agenda of Regular Meeting #13-98 be amended by adding:

                                    3(2)  Brenda Deyotte Delegation,

                                    6(1)  Montrose Recreation Commission appointments,

                                    8(6)  City of Trail Silver City Days Invitation

                                    8(7)  City of Rossland, copy of letter to RDKB

                                    8(8)  Shaw Cable, proposal to meet,

                                    8(9)  Village of Fruitvale, copy of letter to RDKB

                                    and that the agenda be approved as amended.

                                    CARRIED

                                    Delegations

RCMP                         Cpl. Stockmanski presented the First Quarterly Report and crime statistics for the Village of Montrose.

Fitness Centre           Ms. Brenda Deyotte made a presentation in support of a survey to determine community support for a Fitness Centre at the location of the former Montrose pool.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Council approve the proposed Fitness/Recreation Centre Survey and encourage the citizen initiative.

                                    CARRIED

                                    Minutes     

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the minutes of the Regular Meeting #11-98 of April 7, 1998 be adopted as circulated.

                                    CARRIED

 

 

 

 

                                    Consent Calendar

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the Consent Calendar including:

                                    1.     Building Permit Report to end of March, 1998, and

                                    2.     School District #20 Minutes - 98-04-06

                                    be accepted as circulated.

                                    CARRIED

                                    Motions & Submissions

Rec Commission       Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Nilla Mailey, Shelley Morris and Ray King be appointed to serve on the Montrose Recreation Commission.

                                    CARRIED

                                    The Administrator was directed to prepare a report on the bylaw governing the appointment of members to the Montrose Recreation Commission.     

                                    Referrals From Prior Meetings

Volunteer Awards    Referred to the next Special Meeting.

                                    Correspondence

UBCM                         Concern about the auxiliary police program and the decision to no longer permit auxiliary officers to carry firearms.

                                    Acknowledged

RCMP                         Request for permission to program their radios to the Village public works frequency for emergency use.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the RCMP be authorized to access the Village radio frequency and that the RCMP be provided with the information necessary for the purpose.

                                    CARRIED

RDKB                           Copy of a letter to the City of Rossland regarding the 1998 fire services requisition.

                                    Acknowledged

Cominco                    In the matter of a copper refinery in British Columbia.

                                    Acknowledged

UBCM                         Reports from the Symposium on New Local Government Legislation.

                                    Acknowledged

City of Trail                 Invitation to attend the Silver City Days Parade & Bocce Tournament.

                                    The Administrator was directed to inform the City of Trail that a Montrose Council Team will participated in the City of Trail Bocce Tournament.

City of Rossland        Copy of a reply to the RDKB on the subject of a Fire Services Contract.

                                    Acknowledged

Shaw Cable               Offer by Mr. Chris Ewasiuk, Manager, Government and Regulatory Affairs, to meet with Council.

                                    The Administrator was directed to invite Mr. Ewasiuk to attend the May 5, 1998, Council Meeting.

Village of Fruitvale    Copy of a letter to the RDKB for a Beaver Valley Emergency Management Organization.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That Council support the proposed Beaver Valley Emergency Management Organization.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the consideration of the Beaver Valley Emergency Management Organization resolution be tabled

                                    CARRIED

                                    Reports & Memoranda

Strategic Plan            The 1998 Strategic Plan Short-Term Priorities progress report was reviewed. 

Sewage Lift Stn.         Administrator - recommendation on USL proposal for the design of a replacement for the First Street Sewage Lift Station.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Council accept the First Street Sewage Lift Station Replacement proposal by Urban Systems Ltd. (April 1998), and further

                                    That Council authorize the project to proceed to the completion of the first phase (complete design and tender documents), and further

                                    That the First Street Lift Station budget line item be adjusted to $12,500.

                                    CARRIED

Sewage Tour              Administrator - recommendation to reschedule the Sewage Treatment Facility Tour to June 1, 1998.

                                    It was agreed by consensus to reschedule the Sewage Facility Tour to June 1, 1998.

Montrose Park           Administrator - Recommendation for the approval of a proposal by R.G. Contracting to construct of a roof over the picnic area of Montrose Park.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the Picnic Area Roof project be given priority and that R.G. Contracting be hired to do the work, and further

                                    That an application be submitted to the RDKB Community Services Commission for a recreation capital grant in the amount of $30,000 to cover all Montrose recreation capital projects, and further

                                    That interim funding be provided for the Picnic Area Roof project by priorizing 1998 General Fund capital projects.

                                    CARRIED

 

Townhall Meeting     Administrator - Draft agenda and documentation for the April 22, 1998, Townhall Meeting.

                                    The agenda for the April 22 Townhall Meeting was approved by consensus, and the Administrator was directed to prepare a series of overhead slides to assist in the Council presentations.

Water Metering         Administration - copy of a request to B.C. Gas Utility Ltd. for information on water metering.

                                    The Administrator advised that Mr. R. Bowman of B.C. Gas Utility Ltd. would welcome an opportunity to make a presentation to Council, and that he will attempt to do so in May or June.

Urban Systems           Proposal for a Comprehensive Master Road Maintenance Plan.

                                    Referred for consideration at the next Regular Meeting.

                                    Financial matters

R.G. Contracting      Invoice in the amount of $16,105.68 for the complete Montrose Hall Upgrade project.

                                    Mayor Walsh reported the following deficiencies observed on inspection of the project:

                                    a)   lowest side-door step too high

                                    b)   caps on planter wall need to be reset

                                    c)   caps on planter wall (corner) are uneven

                                    d)   main door closure (right-hand door) missing

                                    e)   main door weather stripping missing

                                    f)    roof drain down-pipe 90° spout missing

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That 10% ($1,610.57) of the amount invoiced by R.G. Contracting Ltd. be held back pending the completion of the six recorded deficiencies, and that a partial payment in the amount of $14,495.11 on account of invoice #1443 be authorized.

                                    CARRIED

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of FOURTEEN THOUSAND TWO HUNDRED SEVENTY dollars and FIVE cents ($14,270.05) in total be approved:

                                    Cheques #2504 to 2527 inclusive                                    $  14,270.05

                                    TOTAL NET CURRENT EXPENDITURE                                  $  14,270.05

                                    CARRIED

                                    Bylaws

#527                           Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That Bylaw #527, cited as the “1998 Property Tax Rate Bylaw”, having been given due and detailed consideration by Council, be now read a second time.

                                    CARRIED

 

 

 

 

#528                           Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Bylaw #528, cited as the “1998 Annual Operating Budget Bylaw”, having been given due and detailed consideration by Council, be now read a second time.

                                    CARRIED

#529                           Moved by Councillor Parker

                                    Seconded by Councillor Clarke

                                    That Bylaw #529, cited as the “1998-2007 Capital Program Bylaw”, having been given due and detailed consideration by Council, be now read a second time.

                                    CARRIED

#530                           Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Bylaw #530, cited as the “Zoning Amendment Bylaw #530, Residential 2 Zone, 1998” be now read a third time.

                                    CARRIED

                                    Policies

#0620                         Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Policy #620 titled the Tree Pruning Policy, be adopted as presented.

                                    CARRIED

                                    Member Reports & Inquiries

Councillor Berriault    A written report submitted by Councillor Berriault was circulated and received.

Councillor Parker       Presented a verbal report, referring to the earlier presentation by the RCMP and advised that the Fire Department will be making a brief presentation at the Townhall Meeting.  

Councillor Clarke      Presented a verbal report on the RDKB Commission meeting and the recent Open House on recreation held at the Montrose Hall.

Councillor Stone       Presented a written report on the Regional Hospital District Symposium held at Selkirk College on March 28, 1998.

Mayor Walsh              Presented a verbal report on the CUPE settlement in Fruitvale.  Requested that duct work at the Community Hall and the installation of poles for basketball hoops be completed.

                                    Adjournment

                                    On a motion by Councillor Clarke, the meeting adjourned at 9:45 PM.

 

I hereby certify the preceding to be a true and correct account of the Regular Meeting #13-98 of Council held on April 21, 1998.

 

 

                          _________________________               _________________________

                                                      Mayor                                                                Clerk