THE CORPORATION OF THE VILLAGE OF MONTROSE
REGULAR
MEETING #20-98
A Regular Meeting of the Council of the Village of Montrose held in the council chambers on June 16, 1998.
Present: Mayor M. Walsh
Councillor G. Parker
Councillor P. Stone
Administrator A. Carrel
Absent: Councillor D. Berriault
Councillor R. Clarke
Call
to Order
Mayor Walsh called the meeting to order at 7:00 PM.
Agenda
Moved by Councillor Stone
Seconded by Councillor Parker
That the revised agenda of Regular Meeting #20-98 be adopted as circulated.
CARRIED
Delegations
B. Deyotte A presentation on behalf of the Fitness/Recreation Centre Committee appreciating Council’s support for the Committee’s work and an update on the research being done by the Committee to determine the operating feasibility of a regional Fitness/Recreation Centre facility located in Montrose.
DESCO Ltd. A presentation by Messrs. R. Bowman, Manager, Distributed Energy Services Co. Ltd., Ken Jarvis, Municipal Projects Manager and Shawn Sanders, Western Water Utility Services Inc. Projects Manager, on options an opportunities for a strategic business alliance between the Village and the private sector for the delivery and management of the water and sewer systems.
Zimbabwe A
delegation from Nyanga, Zimbabwe, attending a “Leadership and Governance”
workshop at Selkirk College attended the meeting as observers.
Minutes
Moved by Councillor Stone
Seconded by Councillor Parker
That the minutes of the Regular Meeting #19-98 of June 2, 1998 be adopted as circulated.
CARRIED
Consent
Calendar
Moved by Councillor Parker
Seconded by Councillor Stone
That the Consent Calendar including:
1. B.V. Recreation Commission - Apr/2/98;
2. B.V. Recreation Commission - Apr/23/98;
3. B.C. Corps of Commissionaires - May 1998 Report;
4. KB Regional Fire Services - April 1998 Incident Report;
5. Building Permits May 1998 Report;
6. Environmental Assessment - re Waneta Generating Station Upgrade Project;
7. SD #20 - Special Open Board Meeting - May 26/98, and
8. SD #20 - Open Board Meeting - June 1/98
be accepted as circulated.
CARRIED
Motions
& Submissions
Mitch Holdings Development Permit Application for lot 2, block 8, plan 2352.
Moved by Councillor Stone
Seconded by Councillor Parker
That a development permit for the installation of two new windows in the building on lot 2, block 8, plan 2352 be approved as per development permit application of June 11, 1998.
CARRIED
Referrals
From Prior Meetings
CHC Handydart Service. Referred to the next meeting.
Discussion Paper One submission to the Community Identity draft discussion paper was received.
Community Hall A change order has been issued to render the “Montrose” lettering in the Community Hall sign more visible.
RDKB Council reviewed a draft letter to the RDKB in the WCB matter relating to the collapse of the Beaver Valley Pool.
Moved by Councillor Stone
Seconded by Councillor Parker
That the references to “Montrose Pool” in the draft letter to the RDKB in the Workers Compensation Board matter relating to the collapse of the pool be changed to “Beaver Valley Pool” and that the letter be signed by the Mayor and submitted to the RDKB.
CARRIED
Correspondence
M. Inky, M.P. A proposal by the Official Opposition for the recognition of municipal governments by the federal government
Acknowledged
Min. Environment A response to Council’s position on “eco-fees”.
Acknowledged
UBCM A memorandum describing the new Local Government Legislation.
Acknowledged
Min. Municipal A. A news release on Municipal Act amendments.
Acknowledged
UBCM An invitation to submit topics for the 1998 Forum for Villages & Small Communities.
Acknowledged
City Kelowna Recommendations for changes to federal and provincial legislation dealing with the sexual exploitation of youth.
Acknowledged
UBCM Nomination for UBCM Executive.
To be referred to the next meeting.
D. Ashby Request to include roads in the vicinity of 650 8th Avenue in the 1998 paving program.
To be considered subject to the conditions of the Canada/B.C. Infrastructure Works agreement.
City of Trail Copy of a letter to Ms. B. Deyotte advising of Trail Council’s decision not to support the Montrose Fitness/Recreation Centre Proposal.
Acknowledged
Kootenay Gallery Request for support of RDKB grant application.
Moved by Councillor Stone
Seconded by Councillor Parker
The a letter of support for the Kootenay Gallery grant application to the RDKB in the amount of $4,000 be sent to the RDKB.
CARRIED
W. Ashby Request for repairs to pavement in the alley at 650 - 8th Avenue.
To be investigated and appropriate action taken.
B.V. Rec. Com Request for co-sponsorship of Seniors’ Day.
Acknowledged
Min. MoTH Notice of UBCM Convention meeting arrangements.
Acknowledged
FCM Call for resolutions for the September National Board of Directors Meeting.
Acknowledged
Reports
& Memoranda
Administrator Short-Term Priorities Progress Report
It was agreed to remove Priority #5 to the Long-Term priorities.
Administrator Long-Term Priorities Progress Report
Acknowledged
Administrator A report listing the background, claim, considerations and conclusion relating to the repairs of the water line linking the Montrose water system to the Beaver Falls system and the KES Contracting Ltd. claim for compensation.
Moved by Councillor Parker
Seconded by Councillor Stone
That the Village offer KES Contracting Ltd. a settlement in the amount of $1,562.50 plus GST, this being 50% of the amount claimed by the contractor, in recognition of the infrastructure improvements made in conjunction with the repairs.
CARRIED
Administrator A report on the Administrator’s attendance at the ADGMQ Conference in St-Hyacinthe, Quebec, representing the Municipal Officers’ Association of B.C.
Acknowledged
Administrator Copy of a report on the subject of a contract tendering policy.
Acknowledged
Financial
matters
R.G. Contracting Moved by Councillor Stone
Seconded by Councillor Parker
That the R.G. Contracting Ltd. invoice in the amount of $14,364.45 for the Picnic Site Roof be approved for payment and be paid.
CARRIED
Accounts Payable Moved by Councillor Stone
Seconded by Councillor Parker
That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of SEVENTEEN THOUSAND AND TWO-HUNDRED SIXTY dollars and EIGHTEEN cents ($17,260.18) in total be approved:
Cheques #2621 to 2653 inclusive $ 17,260.18
TOTAL NET CURRENT EXPENDITURE $ 17,260.18
CARRIED
Bylaws
Nil
Policies
Nil
Member
Reports & Inquiries
Councillor Stone Expressed regrets for having been unable to attend the Selkirk College Governance and Leadership course due to illness. A recommendation that the Village develop an orientation manual and a reference library on governance in preparation for the next municipal election.
Regarding the use of Beaver Valley Pool insurance settlement, a needs survey had been proposed but was never provided. Residents of Montrose need a local recreation facility. Questioned the meaning of the term “Umbrella Funding” used in the context of the application of the funds.
Requested
that a tour of the Montrose sewer facility proposed at an earlier date be
arranged.
Councillor Parker A Cooperative Community Policing Committee is now in place. A board of ten members has been named, with Mr. Bill Wenman appointed Chair and Councillor Parker appointed Vice-Chair. An early priority of Cooperative Community Policing will be an attempt to control youth parties in the Pend’ Oreille area. The Committee has asked for a $500 budget from the Village of Montrose to help finance the operations of Cooperative Community Policing Committee.
Moved by Councillor Parker
Seconded by Councillor Stone
That a $500 budget allowance be provided in the 1998 Village of Montrose 1998 Annual Budget for the Cooperative Community Policing Committee.
DEFEATED
Mayor Walsh The sprinklers at the Community Hall planters have been installed. Power has been installed at the Picnic Site. Parks maintenance is inadequate, particularly the ball field maintenance has been neglected and must be improved.
Several complaints have been received regarding the number of dogs kept at 225 - 10th Avenue and the “Glenmerry Glass” sign.
Recommendation that a designated garbage bag system be considered for 1999 as the current system of limiting the number of garbage bags is not enforceable.
Request that the picnic area floor be washed and the space under the bleachers be cleaned up.
Adjournment
On a motion by Councillor Stone, the meeting adjourned at 9:10 PM.
I
hereby certify the preceding to be a true and correct account of the Regular
Meeting #20-98 of Council held on June 16, 1998.
_________________________ _________________________
Mayor Clerk