THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #24-98

A Regular Meeting of the Council of the Village of Montrose held in the council chambers on July 21, 1998.

Present:                      Mayor M. Walsh

                                    Councillor D. Berriault

                                    Councillor R. Clarke

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Councillor G. Parker

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

                                    Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the agenda of Regular Meeting #24-98 be amended by adding item #6(1) Canada/B.C. Infrastructure Program Contract and be adopted as amended.

                                    CARRIED

                                    Delegations

RCMP Report            Cpl. J. Stochmanski presented the RCMP’s quarterly crime statistics for the Village and the results of the Ministry of Transportation & Highways traffic count taken in June 1998.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the RCMP quarterly report be accepted as presented.

                                    CARRIED

                                    Minutes     

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That the minutes of the Regular Meeting #22-98 of July 7, 1998 be adopted as circulated.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the Consent Calendar including:

                                    1.     Minutes - School district #20, 98-06-29;

                                    2.     June Building Permit Report;

                                    3.     Montrose Fire Department Incident Report;

                                    4.     UBCM - Member Release;

                                    5.     Minutes - BC Public Library, 98-06-18, and

                                    6.     Lidstone Young Anderson Client Bulletin

                                    be accepted as circulated.

                                    CARRIED

 

                                    Motions & Submissions

Can/B.C. Works         Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the agreement of May 15, 1998, between her Majesty the Queen in right of the Province of British Columbia and the Village of Montrose for Project Number B98IW0590 providing for a highway infrastructure grant in the amount of $100,000 be approved.

                                    CARRIED   

                                    Referrals From Prior Meetings

CHC                            Councillor Clarke reported that lower cost taxis will be used to compensate for the Handydart service reductions.

Discussion Paper       Referred to the next meeting.     

UBCM                         It was decided not to submit nominations for UBCM executive positions.

DESCO                       Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That DESCO be invited to prepare a detailed partnership outline, whereby DESCO would assume the full responsibility for a universal water metering program, and

                                    That November 1998 be targeted for the presentation of a partnership outline to the community.

                                    CARRIED

Fitness Centre           Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the matter of funding for a Fitness Centre Design Study be tabled.

                                    CARRIED

Annual Budget          A budget amendment report was presented to reflect changes in grants and other revenues, offset by changes in capital expenditures, resulting in a consolidated budget balanced at $1,464,000.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the increase in the 1998 Annual Budget revenues and expenditures by $127,900 be approved.

                                    CARRIED

RDKB Budgets            A draft letter on the subject of regional recreation capital budgets was considered.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the letter on the subject of the 1998 Recreation Capital Budgets, as modified, be sent to the Regional District’s Community Services Commission (Greater Trail).

                                    CARRIED

                                    Correspondence

RDKB                           A request from Board Chairman Hennig for a meeting to discuss Council’s letter of June 17, 1998, on the subject of the Beaver Valley Pool roof & Workers Compensation Board.

                                    The Mayor was directed to advise the Regional District Board Chairman that Council is prepared to meet with the Board, once the Board has considered Council’s letter and has responded to the three issues raised in the letter.

RDKB                           Notice of a recreation capital grant in the amount of $8,000 for 1998.

                                    Acknowledged

Canada Post             Letter from R. Metzler, Retail Consultant, with proposed terms and conditions for the maintenance and care of the community bulletin board at the Post Office.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That Council accept the terms and conditions proposed by Canada Post for the maintenance of the community bulletin board on Canada Post property as stated in Mr. Metzler’s letter of July 14, 1998.

                                    CARRIED

City of Rossland        Copy of a letter to the RDKB calling for accountability of board meeting expenditures and vehicle use compensation.

                                    Acknowledged.

Min. Forests                Letter from the Hon. D. Zirnhelt announcing changes in forest harvesting fees.

                                    Acknowledged

J. & L. Hill                     Copy of a letter to School District #20 concerning noise from basketball games played after 11 p.m.

                                    Council directed that the Noise Bylaw be reconsidered for the purpose of establishing time limits.

                                    Reports & Memoranda

ST Priorities                  Administrator - Strategic Plan 98 Short-Term Priorities Progress Report to July 18, 1998.

                                    The Administrator was directed to explore the feasibility of revising the schedule of works approved under the Canada/B.C. Infrastructure Works Program.

LT Priorities                  Administrator - Strategic Plan 98 Long-Term Priorities Progress Report to July 18, 1998.

                                    Acknowledged.

12th Ave. Flood         Administrator - Report on cause of flash flood on 12th Avenue near the Golden Acre Subdivision stairs and action taken.

                                    The Administrator was directed to monitor the catch basins on the lower reaches of 12th Avenue after the drainage works is complete.

Mtce Policies             Administrator - Report on proposed public works maintenance policies as submitted by Urban Systems Ltd.

Mtce Policies             Urban Systems Ltd. - Proposal for the preparation of policies for a Public Works Maintenance Program.

 

 

 

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the Urban Systems Ltd. proposal for the production of a Sewer System Maintenance Program for a budget of $3,600 (excluding a meeting with Council) be approved.

                                    CARRIED

                                    Financial matters

Fin. Statement           Administrator - Summary financial report of consolidated funds to June 30, 1998.

                                    Acknowledged.

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of SEVENTEEN THOUSAND AND FIVE-HUNDRED TWENTY-EIGHT dollars and THIRTY-NINE cents ($17,528.39) in total be approved:

                                    Cheques #2660 + 2682 to 2707 inclusive                        $  17,528.39

                                    TOTAL NET CURRENT EXPENDITURE                                  $  17,528.39

                                    CARRIED

                                    Bylaws

                                    Nil

                                    Policies

#0710                         The Administrator presented a draft policy to establish a maintenance schedule for the Village parks.

                                    Referred to the next meeting.

                                    Member Reports & Inquiries

Councillor Stone       A verbal report:

                                    a)   The new computer hardware and software has been installed, and that training on the new accounting software will proceed over the next few months.

                                    b)   Kootenay Savings Credit Union has offered to match the interest paid by the MFA for the Village’s after-tax short term investments.

Councillor Clarke      A verbal report:

a)    The school principal’s letter to the Regional District regarding the collapse of the Beaver Valley pool has been dealt with by the Regional District.

b)    The RDKB’s Community Services Commission rejected the proposal to provide fire services to the City of Rossland by way of a contract in lieu of participation in the fire function.

c)    The RDKB’s Community Services Commission defeated a renewed request for $3,000 to fund the Fitness and Recreation Centre study.  The Commission also extended the deadline for submission of projects to be funded from the pool insurance proceeds.

d)    A Beaver Valley stakeholders meeting is to be held in September.

e)    A sample of the new Montrose pins was circulated.

Councillor Parker       A written report

                                    a)   in support of funding the Fitness Centre architectural study to the amount of $3,000;

                                    b)   in support of a public relations campaign to make citizens aware of Council’s position regarding the Fitness Centre;

                                    c)   questioning the designation of a hall as a regional facility;

                                    d)   questioning the quality (cloudiness) of the water;

                                    e)   request for more stringent reporting of workplace accidents and incidents.

Councillor Berriault    No report.

Mayor Walsh              Requested that grass and weeds in the lower tennis court and waste container areas be cut.

                                    Advised that the contractor will be reminded to modify the Community Hall sign.

                                    Adjournment

                                    On a motion by Councillor Berriault, the meeting adjourned at 8:30 PM.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #24-98 of Council held on July 21, 1998.

 

 

 

                          _________________________               _________________________

                                                      Mayor                                                                Clerk