THE CORPORATION OF THE VILLAGE OF MONTROSE
REGULAR
MEETING #35-98
A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on November 17, 1998.
Present: Mayor M. Walsh
Councillor R. Clarke
Councillor G. Parker
Councillor P. Stone
Administrator A. Carrel
Absent: Councillor D. Berriault
Call
to Order
Mayor Walsh called the meeting to order at 7:00 PM.
Agenda
Moved by Councillor Parker
Seconded by Councillor Stone
That the agenda of Regular Meeting #35-98 be adopted as circulated.
CARRIED
Delegations
Nil
Minutes
Moved by Councillor Stone
Seconded by Councillor Parker
That the minutes of the Regular Meeting #33-98 of November 3, 1998 be adopted as circulated.
CARRIED
Consent
Calendar
Moved by Councillor Stone
Seconded by Councillor Parker
That the Consent Calendar including:
1. B.C. Corps of Commissionaires October Report;
2. MIABC - Risk Management Tidbits - October 1998;
3. Lidstone, Young, Anderson - Client Bulletin;
4. RDKB - October Building Inspection Report, and
5. UBCM - Submissions on Gaming, Freedom of Information, Multilateral Agreement on Investment and Builders Lien
be accepted as circulated.
CARRIED
Bylaw Enforcement Council requested that the unlicensed vehicle parked on 8th Avenue, and the tarp covered storage on 8th Avenue and 3rd Street be referred to the Bylaw Enforcement Officer for investigation.
Motions
& Submissions
Nil
Referrals
From Prior Meetings
Nil
Correspondence
RCMP A letter from S/Sgt. W. Buck, West Kootenay Advisory NCO, RCMP, explaining the proposed amalgamation of the Trail, Rossland and Fruitvale Detachments.
Moved by Councillor Stone
Seconded by Councillor Parker
That a letter be sent to S/Sgt. W. Buck of the RCMP to express Council’s concern over the implication of the move to consolidated the Trail, Fruitvale and Rossland Detachments on response time, community policing and other aspects of police services in Montrose.
CARRIED
KBCHSS Announcement of a review of the programs and services delivered by the Kootenay Boundary Community Health Services Society.
Council requested that a complete set of service descriptions for the Kootenay Boundary Community Health Services Society be placed in the Montrose Village Office for the benefit of Montrose residents.
Canada Post Confirmation of an agreement to retain the Community Bulletin Board.
Council directed that the feasibility of a bulletin board monitoring and maintenance arrangement with the Montrose School be explored.
BCGEU Presentation of a report “Crossroads: The Road to Ruin?” on the current state of the B.C. highways infrastructure.
Acknowledged
BC Gas Presentation of an explanation for the anticipated increase in natural gas prices.
Acknowledged
North Vancouver Copy of a letter to the FCM concerning the Employment Insurance Benefit Program.
Acknowledged
WK Power An invitation to attend the 1999 Annual conference “The Dawn of Customer Choice” on December 2, 1998, in Kelowna.
Acknowledged
BC Seniors Games Request for support for the B.C. Seniors Games.
Acknowledged
Scouts Canada Invitation to the Annual General Meeting and Volunteer Appreciation Dinner.
Council directed that the invitation be acknowledged, advising the Scouts that Council is unable to attend due to a scheduling conflict with the Townhall Meeting.
Pitch-In BC Request for support of the 1999 Pitch-In Canada week.
Acknowledged
Minister of Children Request for the proclamation of the Month of November as Adoption Awareness Month.
Acknowledged
IWA Presentation on concerns regarding forest product marketing policies.
Acknowledged
UBCM Request for direction in the matter of Council of Forest Industries concerns and proposals.
Acknowledged
Reports
& Memoranda
Townhall Meeting Administrator - Second draft of an agenda for the November 25 Townhall Meeting.
Council directed that the agenda be restructured to bundle issues and to compress the time projected for presentation, allowing more time for questions and answers.
Sooann Holdings Memorandum of Agreement for a one-year extension of the administration contract with Sooann Holdings Ltd.
Moved by Councillor Stone
Seconded by Councillor Parker
That the administration contract with Sooann Holdings ltd. be extended to December 31, 1999.
CARRIED
B.V. Lions Club Letter of appreciation for the $300 donation contributed by the Beaver Valley Lions Club towards the Montrose Community Hall improvements.
Moved by Councillor Stone
Seconded by Councillor Parker
That the Beaver Valley Lions Club donation be designated for the installation of a commemorative fountain to be installed at the Community Hall in 1999.
CARRIED
Well Testing Urban Systems Ltd. A report Kala Groundwater Consulting Ltd. on the water well and aquifer performance assessment completed on the two municipal water wells.
Council requested additional information, specifically with respect to the cost of reducing the pump capacity for Well #1, the cost and operational implications of running both pumps under the recommended 12 hour limit and an order of magnitude estimate of constructing a new well, should a third well be required to maintain the current level of service.
Financial
matters
Accounts Payable Moved by Councillor Stone
Seconded by Councillor Parker
That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of ONE HUNDRED FIFTY-FIVE THOUSAND SEVEN HUNDRED THIRTY-FOUR dollars and FIFTEEN cents ($155,734.15) in total be approved:
Cheques #2903 to 2923 inclusive $ 155,734.15
TOTAL NET CURRENT EXPENDITURE $ 155,734.15
CARRIED
Council requested reports on the circumstances of cheques #2910, 2913 and 2919.
Bylaws
#533 Moved by Councillor Clarke
Seconded by Councillor Parker
That Bylaw #533, cited as the “Encroachment Bylaw” having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.
CARRIED
#534 Moved by Councillor Clarke
Seconded by Councillor Stone
That Bylaw #534, cited as the “Sewer Rental Rates Amendment Bylaw No. 534 (1998)”, be now read a third time.
CARRIED
#535 Moved by Councillor Clarke
Seconded by Councillor Stone
That Bylaw #535, cited as the “Garbage Collection Rates Bylaw No. 535 (1998)”, be now read a third time.
CARRIED
#536 Moved by Councillor Clarke
Seconded by Councillor Stone
That Bylaw #536, cited as the “Records Retention and Scheduling Bylaw”, having been given due and detailed consideration by Council, be now read a second time.
CARRIED
Policies
#0250 Emergency call-out policy #0250, a policy to establish a call-out procedure for basic water and sewer service emergencies.
Moved by Councillor Parker
Seconded by Councillor Clarke
That policy #0250, being the Emergency Call-Out Policy, be adopted.
CARRIED
Member Reports & Inquiries
Councillor Stone a) Reported on her attendance at a Health Conference in Vancouver.
b) Proposed an application under the Community Archives Assistance Program to examine the Village records prior to disposing records following the adoption of the Records Retention Bylaw.
Moved by Councillor Stone
Seconded by Councillor Clarke
That the Village submit an application for a Community Archives Assistance Grant.
CARRIED
c) Advised Council that she will be attending a meeting with the Minister of Municipal Affairs on November 18, 1998, at the offices of the Regional District of Kootenay Boundary.
d) Requested that a policy be drafted to recognize long service by Village employees and Community volunteers.
Councillor Clarke a) Advised that the RDKB’s Community Services Commission will be instrumental in the selection of projects to be funded by the Columbia Basin Trust’s $94,000 allocation for capital grants in the Greater Trail area.
b) Advised that a routine inspection of the Beaver Valley arena has been performed by the Building Inspector, and that some aspects of the structured will be reviewed in detail by engineers.
c) Advised that the RDKB Community Services Commission has adopted the Terms of Reference for the regionalized services review proposed by the Minister, deleting the reference to the status quo from the assumption.
d) Requested a report on the Ball Park improvements that had been approved in October.
e) Raised concern about traffic safety in the proximity of the Montrose School.
Moved by Councillor Clarke
Seconded by Councillor Parker
That parking be prohibited along the Montrose School frontage between the hours of 8 AM to 3 PM, Monday through Friday, with the exception of school bus loading, and that appropriate signs be installed.
CARRIED
f) Raised concern about the lack of a pedestrian cross-walk on the highway at 7th Street in view of the popularity of that location among students and area residents.
Moved by Councillor Clarke
Seconded by Councillor Stone
That the Ministry of Highways be requested to install a pedestrian crosswalk on the highway at 7th Street, considering the popularity of the location as a crossing point and the addition of the new subdivision approved in that area.
CARRIED
g) Advised that the reports from the recent
Beaver Valley recreation facilities workshop are being compiled.
Councillor Parker Advised that he will be attending a Community Policing meeting on November 30, 1998.
Reported that the 12th Avenue access to the stairs has been reconstructed.
Requested a report on when the winter maintenance signs will be placed on the 12th Avenue stairs.
Mayor Walsh Requested a report on pooling problems reported from a number of locations after the paving program.
Administrator Reported delays in the installation of the general ledger program on the new computer system.
Adjournment
On a motion by Councillor Clarke, the meeting adjourned at 8:30 PM.
I
hereby certify the preceding to be a true and correct account of the Regular
Meeting #35-98 of Council held on November 17, 1998.
_________________________ _________________________
Mayor Clerk