THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #33-98

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on November 3, 1998.

Present:                      Mayor M. Walsh

                                    Councillor D. Berriault

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the agenda of Regular Meeting #33-98 be adopted as circulated.

                                    CARRIED

                                    Delegations

                                    Nil

                                    Minutes     

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That the minutes of the Regular Meeting #32-98 of October 20, 1998 be adopted as circulated.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That the Consent Calendar including:

1.     Regional Fire Services September Report;

2.     UBCM - Auxiliary & Reserve Constable Program;

3.     UBCM - COFI Memorandum of Understanding;

4.     Councillor Crist - Bill 31 Critique

5.     RDKB - Board Meeting Minutes - 98/10/01, and

6.     RDKB - Community Services Commission Minutes - 98/10/20

                               be accepted as circulated.

                                    CARRIED

                                    Motions & Submissions

                                    Nil      

                                    Referrals From Prior Meetings

                                    Nil

 

 

 

                                    Correspondence

Proclamation             Minister of Health - notice of the UN Year of Older Persons proclamation.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the year 1999 be proclaimed “International Year of Older Persons” and that the proclamation be added to the Schedule of Proclamations of Policy #0120.

                                    CARRIED

GTCHC                       Notice of the Community Health Council nomination process.

                                    Councillor Stone advised that the nomination deadline is November 30, 1998.

                                    Councillor Clarke will ask the publisher of The Source to advertise the call for nominations to the Community Health Council.

White Ribbon             Request for proclamation for the 1998 White Ribbon Campaign (Men working to end men’s violence against women).

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That November 27 to December 6, 1998 be proclaimed “White Ribbon Week” and that the proclamation be added to the Schedule of Proclamations of Policy #0120.

                                    CARRIED

AIDS Day                   Request for proclamation of World AIDS Day.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That December 1, 1998 be proclaimed “World AIDS Day” and that the proclamation be added to the Schedule of Proclamations of Policy #0120.

                                    CARRIED

L. Sekora, M.P.           Notice of appointment to B.C. Caucus Chair.

                                    Acknowledged

RDKB                           Notice of the Minister of Municipal Affairs’ terms of reference proposal for the regionalization of services review.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That the status quo is not an acceptable option within the terms of reference for the mediation of the dispute between the City of Rossland and the Kootenay Boundary Regional District.

                                    CARRIED   

Hazleton                     Notice of concern with respect to the UBCM-COFI Memorandum of Understanding.

                                    Acknowledged

RCMP Trail                  Notice of proposed consolidation of administration services for Rossland, Trail and Fruitvale detachments.

                                    Acknowledged

Home Builders            Notice of concern regarding Homeowner Protection Act exemptions.

                                    Acknowledged

 

 

 

 

Drug Awareness        Request for proclamation of Drug Awareness Week.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That November 15-21, 1998 be proclaimed “Drug Awareness Week” and that the proclamation be added to the Schedule of Proclamations of Policy #0120.

                                    CARRIED

Min. Finance              Response from the Minister of Finance the Council’s request to exempt eco-fees from sales taxes.

                                    Acknowledged

Trail C of C                 Invitation to attend a long-service recognition dinner.

                                    Acknowledged

                                    Reports & Memoranda

Townhall Meeting     Administrator - Draft agenda for the November 25 Townhall Meeting.

                                    Council directed that the Community Hall be prepared for 50 attendees, and that the remaining chairs be available in the hall.

                                    Council directed that a series of hand-outs be prepared referring to Townhall Meeting agenda topics.

Emergency Calls       Administrator - Recommendation for the establishment of an emergency call procedure.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That an emergency call procedure policy be established pursuant to the administrator’s recommendations.

                                    CARRIED

Liability Insurance     Administrator - Recommendation concerning liability insurance renewal options.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the liability insurance for the Village be renewed on the basis of a $2,500 deductible limit.

                                    CARRIED

OCP Amendment    Administrator - Proposal for OCP policies on community identity.

                                    Council directed that the OCP policy proposals be referred to the Townhall Meeting agenda.

Infrastructure Debt   Administrator - Presentation on the cost of a $300,000 infrastructure replacement debenture.

                                    Council directed that the infrastructure replacement debenture be referred to the Townhall Meeting agenda.

Tax Exemptions         Administrator - Memorandum concerning a tax exemption for the Beaver Valley Baptist Church.

                                    Council directed that the tax exemption for the Beaver Valley Baptist Church be incorporated in the annual tax rate bylaw.

General Matters       Administrator - Response to Council inquiries concerning miscellaneous public works problems.

                                    Council noted that the drainage problem at 11th Avenue has not yet been repaired.

Fire Hall Rental           Administrator - Report on fire hall rental calculations.

                                    Council directed that the rental calculations be forwarded to the Village of Warfield with a proposal for a joint review of the matter.

Joint Venture            Administrator - Proposal for consideration of an equipment (garbage truck) sharing agreement with the Village of Warfield.

                                    To be referred until a response is received from the Village of Warfield.

LT Priorities                  Long-Term Priorities Progress Report - October 1998.

                                    Acknowledged

ST Priorities                  Short-Term Priorities Progress Report - October 1998

                                    Acknowledged

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY-SIX THOUSAND THREE HUNDRED TWENTY-FOUR dollars and NINETEEN cents ($26,324.19) in total be approved:

                                    Cheques #2874 to 2902 inclusive                                    $  26,324.19

                                    TOTAL NET CURRENT EXPENDITURE                                  $  26,324.19

                                    CARRIED

Financial Report        Summary financial report for the month of September 1998.

                                    Acknowledged

Financial Disclosure   Statutory report of Council indemnity and expenses for 1997.

                                    Acknowledged

                                    Bylaws

#533                           Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That Bylaw #533, cited as the “Encroachment Bylaw” be now read a third time.

                                    CARRIED

#534                           Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Bylaw #534, cited as the “Sewer Rental Rates Amendment Bylaw No. 534 (1998)”, having been given due and detailed consideration by Council, be now read a second time.

                                    CARRIED

#535                           Moved by Councillor Berriault

                                    Seconded by Councillor Clarke

                                    That Bylaw #535, cited as the “Garbage Collection Rates Bylaw No. 535 (1998)”, having been given due and detailed consideration by Council, be now read a second time.

                                    CARRIED

#536                           Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That Bylaw #536, cited as the “Records Retention and Scheduling Bylaw”, be now introduced and read a first time.

                                    CARRIED

 

 

                                    Policies

#0805                         Cheque cashing policy #0805, a policy to limit the acceptance of personal cheques.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That policy #0805, being the Cheque Cashing Policy, be adopted.

                                    CARRIED

                                    Member Reports & Inquiries

Councillor Stone       a)   Notified Council that she will be unavailable from November 6 to 11, 1998.

                                    b)   Requested a policy to set out time-lines for the administrator’s performance review.

Councillor Clarke      a)   Advised that there has been some interest shown in using the Village reception area to display local art work, and requested that a suitable gallery rail be installed.

                                    b)   Advised that the format of the November 4, 1998, Beaver Valley recreation meeting will be group discussions, and that the focus will be on the “what” aspect of recreation rather than the “how” or “when”.

                                    c)   Informed Council that the RDKB will install an information sign at the recycling depot, and that the sign includes a contact phone number where citizens can report problems with the recycling operation.

                                    d)   Advised Council of preliminary thoughts on the Village Christmas party.

                                    e)   Requested that a poster advertising the Townhall Meeting be displayed at the bulletin board.

                                    f)    Requested that the RCMP be asked to monitor (radar) truck traffic through the village.

 

Councillor Berriault    No report.

Councillor Parker       Requested that the “No Exit” signs be removed from 7th Street and 8th Street.

Mayor Walsh              a)   Reported that the lower doors at the Community Hall have again been vandalized.

                                    b)   Suggested that a notice be placed in The Source asking for public support to reduce incidents of vandalism.

                                    c)   Reported progress in identifying sources and costs for a commemorative fountain to be installed at the ball park.

                                    d)   Reported that the railing at 8th Avenue & 2nd Street needs to be repaired.

Administrator             Reported that an agreement had been reached with Golden Acre Ventures for the removal of the remaining deficiencies and for a resolution to the retaining wall issue.

                                    Adjournment

                                    On a motion by Councillor Clarke, the meeting adjourned at 9:20 PM.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #33-98 of Council held on November 3, 1998.

 

 

 

                          _________________________               _________________________

                                                      Mayor                                                                Clerk