THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #38-98

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on December 15, 1998.

Present:                      Mayor M. Walsh

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Councillor D. Berriault

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the revised agenda of Regular Meeting #38-98 be adopted.

                                    CARRIED

                                    Delegations

Fire Chief McLean    The Fire Chief reported that:

                                    a)   Mr. Leo Leavitt has been appointed Deputy Fire Chief.

                                    b)   The fire hall renovations are near complete, the cost overrun was reasonable in view of the work accomplished, and Council’s support for the project was appreciated.

c)    He will attend Council meetings regularly starting January 1999.

d)    The department is concerned about a regulation that prevents career firefighters domiciled in Montrose to serve as volunteers with the department from which they have graduated.

                                    Minutes     

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the minutes of the Regular Meeting #36-98 of December 1, 1998 be adopted as circulated.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the Consent Calendar including:

1.     UBCM - Homeowner Protection Plan;

2.     UBCM - Municipal Pension Plan;

3.     UBCM - RCMP Cutbacks;

4.     UBCM - Fish Protection Update;

5.     UBCM - Auxiliary Policing: Executive Response;

6.     UBCM - Member Release, Disposition of Resolutions;

7.     UBCM - Multilateral Agreement on Investment (MAI);

8.     Kootenay Boundary IAMC - Protected Area Strategy;

9.     BV Public Library Board - Minutes Nov/19/98;

10. RDKB - November Building Report;

11. BV Recreation Planning Committee - Nov/4/998 Report, and

12. MIABC - Risk Management Tidbits

                               be accepted as circulated.

                                    CARRIED

                                    The administrator was directed to research the background to the Kootenay Boundary IAMC Protected Area Strategy.

                                    Motions & Submissions

                               Nil

                                    Referrals From Prior Meetings

                                    Nil

                                    Correspondence

KIJHL                           A letter offering the sale of advertising space on the KIJHL website.

                                    Acknowledged

Lumby                        Copy of a letter to Premier Clark on the subject of harvesting diseased timber.

                                    Acknowledged

RDKB Paper Ban        Notice of intent to enforce a paper ban in the regional land fill.

                                    Council debated issues relating to policing and enforcement methodologies and costs arising from the RDKB’s announcement of a ban on paper at the dump.

                                    Council noted that the Village used to receive regular reports on weights of recycled materials collected in the community. This information is no longer available, but would be helpful to continuously motivate citizens to separate and recycle waste materials.

                                    Council suggested that the RDKB should increase public education efforts, e.g. townhall meetings.

                                    The Administrator was directed to express Council’s concerns to the RDKB.

Electoral Bdy             Schedule of public hearing locations and sessions on proposals by the Electoral Boundaries Commission for revisions to the British Columbia electoral boundaries.

                                    Acknowledged

School District #20    Request for contributions to new Community and Joint Use Policy and Procedures by January 11, 1999.

                                    Council congratulated Ms. Gail Stochmanski on being elected chair of the School District.

                                    Members of Council agreed to individually complete a Community and Joint Use Policy and Procedures questionnaire and return it at the meeting of January 5, 1999.

                                    Council agreed to attach the Community Discussion Paper and the draft OCP Policies relating to the role of the school to the Village’s response to the School District.

                                    Reports & Memoranda

Road Plan                  Urban Systems Ltd. - A draft 10-year Comprehensive Roads Maintenance Plan, including cost estimates, unit costs and road inventory.

                                    Referred to the January 5, 1999, Council Meeting for adoption.

Equipment Policy      Administrator - a proposal for an equipment replacement policy.

                                    The Administrator was requested to draft an equipment replacement policy.

Sewer Policy              Urban Systems Ltd. - A draft policy for the maintenance of the Village sewer infrastructure.

                                    Referred to the January 5, 1999, Council Meeting for adoption.

Well Pumps                Urban Systems Ltd. - An estimate of the pump modification costs and power supply modifications required to well pump #2.

                                    Referred to the January 20, 1999, Townhall Meeting.

                                    Financial matters

November Report    Administrator - A summary financial report for the month of November, 1998.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the November financial report be adopted as circulated.

                                    CARRIED

Provisional Budget    Administrator - A summary and highlights of the draft 1999 Provisional Budget.

                                    Referred to the January 20, 1999, Townhall Meeting.

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of FIFTY-FIVE THOUSAND SIX HUNDRED TWENTY-ONE dollars and SEVENTY-SIX cents ($55,621.76) in total be approved:

                                    Cheques #2954 to 2972 inclusive                                    $  55,621.76

                                    TOTAL NET CURRENT EXPENDITURE                                  $  55,621.76

                                    CARRIED

                                    Bylaws

#536                           Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That Bylaw #536, cited as the “Records Retention and Scheduling Bylaw”, having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

#537                           Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That Bylaw #537, cited as the “Reserve Withdrawal Bylaw”, having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

#538                           Moved by Councillor Stone

                                    Seconded by Councillor Clarke

                                    That Bylaw #538, cited as the “1999 Provisional Budget Bylaw”, be now introduced and read a first time.

                                    CARRIED

                                    Policies

#629                           A policy to govern the use and maintenance of the Community Bulletin Board at the Post Office.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Policy #629, being the “Post Office Bulletin Board Policy”, be adopted as presented.

                                    CARRIED

                                    Member Reports & Inquiries

Councillor Stone       Requested that space be provided in the Community Newsletter for notices aimed at reducing wood smoke pollution.

Councillor Clarke      a)   Requested that, in addition to the “No Parking” signs near the school, 30 km/h speed limit signs be place on the block from the school to the Community Hall.

                                    b)   Requested that cost estimates be obtained to install new community identification signs depicting the new rose emblem.

                                    c)   Requested information on the regulations that govern the use of road right-of-ways by public utilities, specifically with regard to the choice of replacing existing underground wiring with above ground wiring.

Councillor Berriault    A written report.

                                    a)   Concern about the implications of the announced paper ban at the regional landfill.

                                    b)   A request for a meeting with Urban Systems Ltd. to examined the draft Sewer Maintenance Policy.

                                    c)   Recommendation for inclusion of replacement criteria in an equipment replacement policy.

d)    Questions concerning the reserve withdrawal, fire hall ramp access, Village Office entry and tax increase provisions included in the draft 1999 Provisional Budget.

e)    Question concerning the next step in the matter of the Golden Acre Ventures Ltd. stacked rock retaining wall, now that it has been rejected by the mediating engineer.

f)      Question concerning the benefit of retaining development cost charges.

Councillor Parker       a)   Reported that he had met with the Administrator to establish parameters for an awards policy and a staff performance evaluation policy.

                                    b)   Reported that complaints have been received about snowmobiles driving at excessive speeds in the 800 block lane between 9th and 10th Avenue, and suggested that the problem be referred to the RCMP.

Mayor Walsh              a)   Requested that a letter of appreciation be sent to the Volunteer Fire Department to acknowledge their efforts to renovate the fire hall.

                                    b)   Advised Council that he will be absent from December 26 to January 3, 1999.

                                    c)   Requested that Interior Signs of Trail be reminded to complete the sign at the Community Hall.

                                    d)   Reported that the stop sign at 3rd and 10th is concealed by brush.

                                    e)   Thank Councillor Clarke for hosting the Council Christmas reception.

Administrator             a)   Reported that the “Stairs Closed” and “No Parking” signs have been lost in transit, and that the supplier will send a replacement shipment.

                                    b)   Reported that no work has been done as yet to establish direct payment of taxes and utilities.

c)    Reported that the new garbage bags have been received and are being distributed.

d)    Reported that the engineer engaged to mediate the disagreement over the Golden Acre Ventures Ltd. retaining wall has submitted his report, and that the wall has been rejected. The engineering firm of Klohn-Crippen has been engaged to design the removal and replacement of the wall. It is estimated that the design work will be completed by March/April 1999, and that construction work will proceed immediately on completion of the design.

                                    Adjournment

                                    On a motion by Councillor Clarke, the meeting adjourned at 8:30 PM.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #38-98 of Council held on December 15, 1998.

 

 

 

                          _________________________               _________________________

                                                      Mayor                                                                Clerk