THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #14-99

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on July 6, 1999.

Present:                      Mayor M. Walsh

                                    Councillor D. Berriault

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Councillor R. Clarke

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the revised agenda for Regular Meeting #14-99 be adopted as circulated.

                                    CARRIED

                                    Delegations     

M. Thatcher               Presentation about a concern, as an owner of a single family residential lot in the Golden Acre Subdivision, regarding the proposal to rezone four lots in the Golden Acre Subdivision to duplex lots.

R. Matthes                 Presentation of the Montrose Parkland Study. Recommendations for improvements to the covered picnic area, the playground area, and the general park area.

                                    Minutes

Meeting #13-99        Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That the minutes of Regular Meeting #13-99 of June 15, 1999, be adopted as corrected.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the Consent Calendar including:

(1)     UBCM - Policy Changes;

(2)     UBCM Current Bills in Legislature;

(3)     GTCHC - Annual General Meeting Notice;

(4)     Montrose Fire Dept. - May Incident Report;

(5)     MIA Risk Management (2);

(6)     UBCM - Forum for Villages & Small Communities;

(7)     UBCM - Secondhand Smoke Protection;

(8)     UBCM - Gaming Agreement;

(9)     UBCM - Overview of 1999 Municipal Act Amendments;

(10)  June Bylaw Enforcement Report;

(11)  RDKB - Board Minutes of May 27, 1999;

(12)  RDKB - Commission Minutes of June 15, 1999, and

(13)  SD#20 - Media Rele3ase.

                               be accepted as circulated.

                                    CARRIED

                                    Motions & Submissions

                                    Nil

                                    Referrals From Prior Meetings

Schedule 99/00         Meeting & Agenda Schedule for 1999.

                                    Acknowledged

Interior Signs               A proposal to produce two 3’ x 5’ “Welcome to Montrose” signs at a cost of $320 plus taxes.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That two “Welcome to Montrose” sings be purchased from Interior Signs at a cost of $320 plus taxes each.

                                    CARRIED

RDKB Liquor Policy    Examination of the RDKB’s position on the policy of liquor purchases for pre-meeting dinners, as reported in the Minutes of RDKB Board Meeting of April 29, 1999.

                                    Referred to the next meeting.

BV Youth Centre      A draft letter on the subject of financing the operations of the BV Youth Centre.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the response to the grant request from the Beaver Valley Youth Center be approved.

                                    CARRIED

Allgard Security         Confirmation of June 22, 1998 quote for the supply and installation of a security system in the Village Office ($1,119.22), the Public Works Shop/Fire Hall ($1,843.61) and the Community Hall ($971.56).

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the Allgard Security Services proposal for the installation of a security system in the Village Office and the Public Works Shop/Fire Hall be approved.

                                    CARRIED

BVYC Lease               Village of Fruitvale - Copies of the land and building leases for the Youth Centre.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the Village of Fruitvale invoice for 20% of the Youth Centre Lease be paid, and that the Village of Fruitvale be asked for information on their intentions regarding the property on termination of the lease in July 2003.

                                    CARRIED

                                    Correspondence

RDKB                           Clarification with regard to the accounting of the pool insurance funds, and advice that the Commission requires a description of a project that fits into a Beaver Valley plan prior to considering a request for planning funds.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That a citizens’ survey in the matter of a new recreation facility for Montrose, to replace the Beaver Valley Pool, be prepare for Council review.

                                    CARRIED

MoTH                          Notice to submit request for meetings with the Minister at the UBCM Convention prior to August 13, 1999.

                                    Acknowledged

Whistler                       Request for support in a $5 million fund raising campaign for spinal cord regeneration research.

                                    Acknowledged

SD#20                         Copy of a June 22, 1999, Media Release on the closing of the Montrose school.

                                    Acknowledged

SD#20                         Invitation to meet with a committee of the School Board on July 2, 1999.

                                    Council directed that confirmation be obtained from School District #20 that a kindergarten class will be provided in the Montrose school in the coming school year.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Councillors Clarke and Stone be appointed to the Joint School Committee, and that Councillor Berriault be appointed alternate member.

                                    CARRIED

SD#20                         Copy of a letter (June 16, 1999) to the Minister of Education in the matter of the Minister’s decision not to authorize the closure of the Montrose school.

                                    Acknowledged

SD#20                         Copy of a letter (June 25, 1999) to the Minister of Education in the matter of the Minister’s decision not to authorize the closure of the Montrose school.

                                    Acknowledged

Attorney General     Invitation to nominate candidates for the Ministry of Attorney General Community Safety & Crime Prevention Awards.

                                    Acknowledged

Babe Ruth                  Request from W. White, R. Lafreniere, and R. Brown, for pins for distribution at the 1999 Provincial Babe Ruth Tournament.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That 150 Montrose pins be donated to the local team attending the 1999 Provincial Babe Ruth Tournament.

                                    CARRIED

                                    Council directed that a policy for the distribution of pins be drafted.

UBCM/MA                 Discussion paper for regional consultations on issues and priorities for regional district legislation in the Municipal Act.

                                    To be dealt with under Councillor Berriault’s report.

R. Matthes                 Proposal by Matthes Building Design Inc. for a Public Works Building Addition and Façade Revitalization Project.

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That the Matthes Building Design Inc. proposal of July 1, 1999, for Phase 1 and Phase 2 of the Montrose Public Works Building Addition and Facade Revitalization Project be accepted.

                                    CARRIED

                                    The Administrator was directed to obtain cost estimates from Matthes Building Design Inc. for a conceptual layout and redesign of Frontier Park and Viewmont Park (with extension).

M. Thatcher               A letter and a petition opposing the proposed rezoning of four lots in the Golden Acre Subdivision to permit duplex development.

                                    Dealt with under delegations.

                                    Reports & Memoranda

GAV Rezoning          Administrator – explanatory notes and legal opinion regarding the Land Title Act section 219 covenants registered on lots 1 to 29 in the Golden Acre Subdivision.

                                    Acknowledged

Bylaw #547                Administrator - explanatory notes to Bylaw #547 (Golden Acre Subdivision rezoning).

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That a bylaw amendment be prepared to establish the distance for mailed notices under section 892(4)(b) at 100 meters.

                                    CARRIED

Education Paper       Administrator - a draft discussion paper on Community Education.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the discussion paper A Comprehensive Community Education and Resource Centre for the Village of Montrose be adopted and  distributed to the Parent Advisory Committee, the School Board, the Ministry of Education, local governments, and other interested parties.

                                    CARRIED

                                    Council directed that a cover letter with a brief outline of Council’s next step be written for distribution in conjunction with the Discussion Paper.

Community Bonds    Administrator – report and recommendations on the results of the preliminary applications with respect to the terms & conditions for Community Bonds.

 

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Stone

a)     That the interest rate for Community Bonds be set at 4.75%;

b)     That interest payments for Community Bonds be made annually;

c)     That community Bonds be issued in $100, $500, and $1,000 denominations;

d)     That the term for Community Bonds be set at 5 years, and

e)     That the Community Bond subscription deadline be August 31, 1999.

                                    CARRIED

Community Bonds    Administrator – proposal and recommendations for the promotion of Community Bonds

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That the Community Bonds be promoted by way of four consecutive ¼ page ads in the Trail Daily Times, to be published on July 13, July 27, August 10, and August 24, 1999.

                                    CARRIED

Strategic Plan            Administrator – Progress report on Strategic Plan implementation to June 30, 1999.

                                    Acknowledged

General Matters       Deputy Clerk – report on pending visit of Archives Advisor (July 28th); exterior ashtray at the Community Hall to protect the flower beds, and low branches at 295 – 10th Avenue.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That a hand rail be installed to protect the Community Hall planters, and that an ashtray be provided in the entry area.

                                    CARRIED

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY-FIVE THOUSAND SIX HUNDRED AND SIXTY-ONE dollars and TWELVE cents ($25,661.12) in total be approved:

                                    Cheques #3476-3525 inclusive                                         $  25,661.12

                                    TOTAL NET CURRENT EXPENDITURE                                  $  25,661.12

                                    CARRIED

                                    Council requested clarification on cheque #3525.

                                    Bylaws

#547                           Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That Bylaw #547, cited as the “Zoning Amendment Bylaw - NEP62575(1),” be introduced and read a first time.

                                    DEFEATED

#548                           Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That Bylaw #548, cited as the “Water & Sewer Security Issuing Bylaw #548” be introduced and read a first time.

                                    CARRIED

                                    Policies

                                    Nil

                                    Member Reports & Inquiries

Councillor Stone       A verbal report:

a)     Requesting that information be provided to the School Board to explain the Village’s OCP policy on education;

b)     Street light in the upper tennis court is out of order and needs to be repaired;

c)     Street light in front of Yard’s is burning steady;

d)     Requesting that the Post Office be asked to clean up the area under their trees;

e)     Requesting that the Village clean up the area east of Post Office;

f)       Appreciation and Thank You to the Public Works crew for the work done at the Community Hall.

Councillor Clarke      A written report:

a)     Advising that Councillor Stone will assume media relations in his absence;

b)     Expressing support for the Golden Acres rezoning proposal;

c)     Requesting that the RDKB liquor item be referred to July 20th;

d)     Requesting that the MoTH be asked to maintain cross-walks at both 6th Street and 7th Street;

e)     Expressing support for the purchase of “Welcome to Montrose” signs;

f)       Comments on the RDKB director election proposal;

g)     Expressing support for the education discussion paper, and proposing a rural community schools symposium/workshop;

h)     Expressing support for a contribution of pins to the Provincial Baseball Tournament, and suggestions for souvenir item policy.

Councillor Berriault    A verbal report:

a)     Attended the UBCM/MA Municipal Act amendments of regional district legislation;

b)     Circulated information request forms on regional district legislation for Council Members to complete and return, either to UBCM directly or to the RDKB (the RDKB Administrator is a member of the UBCM/MA Steering Committee).

c)     Advising Council that he will be absent on July 20th.

Councillor Parker       A verbal report:

a)     Community policing: Police amalgamation is a concern to Fruitvale business owners; relocated speed limit signs at the western entry to the Village are effective; Comment Boxes to be in use by September.

b)     Stairs from 7th to 8th,, and from 7th to 12th are in poor condition;

c)     Written suggestions concerning the use and application of the pool insurance funds.

Mayor Walsh              A verbal report:

a)     Requested that No-Post guardrails be placed at the dead end in the lane where the new water main was installed;

b)     Reported on the MoTH position regarding cross-walks;

Cross-walk                  Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the 6th Street cross-walk be moved to 7th Street.

                                    CARRIED

c)     Reported that an MoTH permit will be required to erect the Village entry signs on the highway road allowance;

d)     Advised that MoTH would not object to landscaping improvements at the 5th Street intersection;

e)     Advised of MoTH suggestion to investigate “Super Pavement” as an alternative to conventional pavement;

f)       Storm drains at 9th & 3rd are plugged;

Time                            Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the meeting be extended to 10:15 p.m.

                                    CARRIED

f)       Report on a meeting held at the request of Mr. Dick Dar to discuss Mr. Dar’s concerns about the Golden Acre Subdivision.

g)     Requesting that the Village’s liability exposure relating to the Venture Playground be researched.

h)     Complaint about the poor workmanship by the contractor who repaired the guardrail  at 2nd Street & 8th Avenue;

i)        Reported that the outside light (ball park side) at the Community Hall is burnt out.

j)        Requested that tests be undertaken to determine the safe use of  the bagging system byproduct.

k)      Proposed that the old Community Hall doors be donated to the Beaver Valley Curling rink.

Hall Doors                   Moved by Councillor Berriault

                                    Seconded by Councillor Stone

                                    That the old Community Hall doors be donated to the Beaver Valley Curling rink.

                                    CARRIED

Administrator             No report.

                                    Adjournment

                                    On a motion by Councillor Berriault, the meeting adjourned at 10:10   p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #14-99 of Council held on July 6, 1999.

 

 

 

                          _________________________               _________________________

                                                      Mayor                                                                Clerk