THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #19-99

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on September 21, 1999.

Present:                      Mayor M. Walsh

                                    Councillor D. Berriault

                                    Councillor R. Clarke

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

Voting                        Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That Council adopt a policy of reporting in the minutes the vote split for every resolution voted on during regular and special meetings, and

                                    That where a recorded vote is requested by a member of Council, that the name of each member of Council and the vote taken by such member be recorded in the minutes.

                                    CARRIED 4-0

Agenda                     Moved by Councillor Parker

                                    Seconded by Councillor Berriault

                                    That the revised agenda for Regular Meeting #19-99 be adopted as circulated.

                                    CARRIED 4-0

                                    Delegations     

M. Matthes                Mr. M. Matthes, Matthes Building Design. Presentation of a preliminary plan for public works building addition and façade upgrades project.

                                    Presentation of a preliminary parkland study for Frontier Park and Viewmont Park.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That staff prepare a plan to deal with the safety and general maintenance issues identified on the park plan.

                                    CARRIED 5-0

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That a recreation reserve be established to hold excess recreation funds for future capital projects.

                                    CARRIED 5-0

                                    Council referred park planning to the next meeting.

V. Worley                   Mr. V. Worley, inquired about the circumstances and conditions relating to the sale of the original Montrose water system to the Village of Montrose for the purpose of researching terms of reference for the sale of the Green Gables water system to the City of Trail.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That Mr. Worley’s request for access to information be granted.

                                    CARRIED 5-0

                                    Minutes

Meeting #18-99        Moved by Councillor Parker

                                    Seconded by Councillor Clarke

                                    That the minutes of Regular Meeting #18-99 of September 7, 1999, be adopted as circulated.

                                    CARRIED 5-0

                                    Consent Calendar

                                    Moved by Councillor Berriault

                                    Seconded by Councillor Parker

                                    That the Consent Calendar including:

(1)     UBCM - Community Workshop on Changes in Forest Sector;

(2)     RDKB - Building Inspector’s August Report;

(3)     RDKB - Board Minutes of July 29, 1999, and

(4)     RDKB - Commission Minutes of August 7, 1999

                               be accepted as circulated.

                                    CARRIED 5-0

                                    Motions & Submissions

Elections Officers      Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That pursuant to Section 41(1) and (2) of the Municipal Act, Grace Terness be appointed Chief Elections Officer for conducting the 1999 general local elections with power to appoint other election officials as required for the administration and conduct of the 1999 general local elections, and

                                    That Carol Cournoyer be appointed Deputy Chief Election Officer for the 1999 general local elections.

                                    CARRIED 5-0

                                    Referrals From Prior Meetings

Schedule 99/00         Meeting & Agenda Schedule for 1999 & 2000.

                                    Acknowledged

Community Bonds    Consideration of a final advertising campaign for the community bonds.

                                    As subscriptions have reached $60,000, no further advertising was deemed necessary by Council.

                                    Correspondence

Tipping Fees               Copy of a letter from the City of Rossland on the subject of RDKB tipping fees.

                                    Acknowledged

                                    Councillor Berriault circulated a financial statement from the RDKB on the cost of the RDKB’s East sub-region expenditures for landfill operations and recycling operations in 1999.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That the RDKB be requested to relocate the Fruitvale recycling depot on property that is no cost to the program.

                                    CARRIED 5-0

Yellowstone-Yukon   Copy of a letter from the District of Invermere on the subject of a proposed Yellowstone to Yukon conservation Initiative.

                                    Acknowledged

F.A.I.R.                        Invitation to the 20th anniversary dinner from the F.A.I.R. society.

                                    Acknowledged

UBCM                         Request for Council members to participate in a National Local Government Leadership Survey.

                                    Acknowledged

Beavers                      Request from the 1st Montrose Beavers to waive rental fees for the Montrose Hall.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Parker

                                    That the 1st Montrose Beavers be required to pay the prescribed key and damage deposit, but that the rental fee for the Community Hall be waived.

                                    CARRIED 5-0

Planning Grant          Acknowledgment of receipt of the Community Planning and Development Grant Application.

                                    Acknowledged

Regional Services      Copy of a letter from the Village of Warfield proposing a Sun-Set Resolution to regional services.

                                    Acknowledged

                                    Council directed that its letter to the RDKB on the subject of the Sun-Set clause be copied to area municipalities.

School Elections        Copy of a letter from School District #20 to Minister Ramsey requesting approval of new electoral wards.

                                    Acknowledged

Golden Acres            A “Without Prejudice” statement from Golden Acre Ventures Ltd. regarding subdivision deficiencies.

                                    Acknowledged

                                    Council noted that the misplacing of information was unfortunate, and recognized that staff had acted promptly when misplaced information was found.

                                    Reports & Memoranda

School Committee   Administrator - copy of advice to the Superintendent of Schools regarding the goal of the Montrose Future Use Committee.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Councillor Clarke be nominated to assume the Chair of the Committee.

                                    CARRIED 5-0

 

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Council’s goal in participating on a joint committee with School Board #20 is to secure the long-term viability of a primary school in Montrose, and that the mandate of the Committee should be to close the gap between the goals of the School Board and Council respectively.

                                    CARRIED 5-0

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Berriault

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWO HUNDRED TWENTY-FOUR THOUSAND ONE HUNDRED AND NINETY-EIGHT dollars and TEN cents ($224,198.10) in total be approved:

                                    Cheques #3638-3677 inclusive                                         $ 224,198.10

                                    TOTAL NET CURRENT EXPENDITURE                                  $ 224,198.10

                                    CARRIED 5-0

                                    Council requested background information for cheque #3643,

                                    Bylaws

#549                           Moved by Councillor Clarke

                                    Seconded by Councillor Berriault

                                    That Bylaw #549, cited as the “Church Property Tax Exemption Bylaw”, having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED 5-0

                                    Policies

#0110                         A revised copy of Policy #0110 being the Regional Director Appointment Policy, was presented for consideration.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Policy #0110, being the Regional Director Appointment Policy, be adopted.

                                    CARRIED 4-1

#0530                         Policy #0530, being the Alcoholic Beverage Policy, was presented for consideration.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That Policy #0530, being the Alcoholic Beverage Policy, be adopted.

                                    CARRIED 5-0

                                    Member Reports & Inquiries

Councillor Stone       A verbal report:

a)    inquiring about the status of the landscaping at the hall;

b)    suggesting that we use regular rock to border the perimeter of the landscape area;

c)    inquiring about the proposed ashtray at the Montrose Hall entry.

Councillor Clarke      A written report:

a)    advising that Messrs. Mark Zieman and Louis Kratky will be the featured artists for October. A reception and introduction will be arranged for October 5 at 6:30 p.m.;

b)    advising that the Ministry of Education has an updated school closure policy;

c)    the School Board meeting discussion on the subject of the Montrose planning grant application;

d)    the School Board meeting discussion on ward boundary issue.

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That a copy of policy #0530 be forwarded to the RDKB with a request that the RDKB also consider such a policy.

                                    CARRIED 4-1

                                    Moved by Councillor Clarke

                                    Seconded by Councillor Stone

                                    That a referendum bylaw be prepared to ask the citizens of Montrose if they wish to assume a role in the appointment of the RDKB director for Montrose?

                                    CARRIED 5-0

Councillor Berriault    A verbal report:

a)    expressing disappointment in the wording of the recreation facilities survey;

b)    advising that the RDKB landfill operation contract with Alpine will be extended for 5 years;

c)    advising that Rossland’s request to be excluded from the fire function failed to get the required support for the required bylaw;

d)    advising that the school district’s request to have the school demolition tipping fee waived was denied by the RDKB;

e)    advising that #1 lift station is waiting for the electrical upgrading, and #2 lift station waiting for telephone connection.

Councillor Parker       A verbal report:

a)    advising that a Community Policing Consultative Group meeting was held dealing mainly with youth activities;

b)    requesting input from Montrose on issues to be submitted to the Community Policing Consultative Group;

c)    inquiring about the lighting at the tennis court;

d)    inquiring about progress in preparing a high efficiency fire place regulations bylaw.

 

Mayor Walsh              A verbal report:

a)    presenting options for the handrail at the Community Hall;

b)    requesting that a policy be established to guide Council’s response to death of community members.

 

 

Administrator             A verbal report:

                                    a)   advising that reference will be made to Montrose in the planning section of the UBCM Small Talk session.

                                    Adjournment

                                    On a motion by Councillor Berriault, the meeting adjourned at 9:50 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #19-99 of Council held on September 21, 1999.

 

 

                          _________________________               _________________________

                                                      Mayor                                                                Clerk