THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #26-99

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on December 21, 1999.

Present:                      Mayor M. Walsh

                                    Councillor A. Benzer

                                    Councillor R. Dostaler

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

Agenda                     Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That the revised agenda for Regular Meeting #26-99 be adopted as circulated.

                                    CARRIED

                                    Delegations

                                    Nil

                                    Minutes

Meeting #25-99        Moved by Councillor Dostaler

                                    Seconded by Councillor Stone

                                    That the minutes of Regular Meeting #25-99 of December 7, 1999, be adopted as circulated.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the Consent Calendar including:

(1)     MIA – Risk Management Tidbits;

(2)     Building Inspector’s November 1999 Report;

(3)     UBCM – President’s Message;

(4)     UBCM – 1998-99 Accomplishments;

(5)     UBCM – 96th Annual Convention Minutes, and

(6)     MoTH – June 1999 Traffic Count Statistics

                               be accepted as circulated.

                                    CARRIED

                                    Motions & Submissions

Solicitors                     Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the firm of Rella & Paolini be appointed to serve as solicitors for the Village of Montrose for the year 2000.

                                    CARRIED

Auditors                      Moved by Councillor Benzer

                                    Seconded by Councillor Stone

                                    That the firm of L. Soligo & Associates Ltd., Chartered Accountants, be appointed to serve as the auditors for the Village of Montrose pursuant to section 508 of the Municipal Act for the fiscal years of 2000 to 2002.   

                                    CARRIED

Signing Authority      Moved by Councillor Stone

                                    Seconded by Councillor Dostaler

                                    a)   That all cheques and cash withdrawal documents issued on a Village of Montrose account be signed by two signing officers, and

                                    b)   That all signing authority appointments made prior to the date of the adoption of this resolution be rescinded, and

                                    c)   That the signing officers for the Corporation of the Village of Montrose for the purpose of banking and/or financial transaction, be one of:

·        Mayor Mike Walsh, or

·        Councillor Art Benzer, or

·        Councillor Ron Dostaler, or

·        Councillor Gerald Parker, or

·        Councillor Phyllis Stone

                                          on behalf of the elected officials, and one of:

·        André Carrel

·        Grace Terness, or

·        Carol Cournoyer

                                          on behalf of the appointed officials.

                                    CARRIED

                                    Referrals From Prior Meetings

Council Schedule     Meeting & Agenda Schedule for 1999 and 2000.

                                    Acknowledged

Rec. Facility               A draft letter to the RDKB on the subject of a Beaver Valley Recreation Facility in Montrose, was submitted for consideration by Council.

                                    Moved by Councillor Dostaler

                                    Seconded by Councillor Stone

                                    That the draft letter requesting a commitment of $45,000 to fund a Montrose Recreation Facility Predesign Project be approved, and signed by the Mayor.

                                    CARRIED

                                    Correspondence

G. Williams                  A proposal from Gary Williams & Associates for a New Council Workshop to be held with Montrose, Rossland, and Warfield.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Dostaler

                                    That the Village of Montrose participate in the New Council Workshop offered by Gary Williams and Associates, and that February 18-19, 2000, be proposed as suitable dates for the workshop.

                                    CARRIED

Justice Institute         Notice of the Justice Institute’s Neighbourhood Emergency Preparedness Program Workshops.

                                    It was agreed that Councillor Parker will attend the March 11, 2000, workshop in Creston.

Veterans’ Affairs       Invitation to participate in the “Candlelight Tributes” dedicated to Canadian soldiers.

                                    Acknowledged

AKBM                         Call for resolutions for the April 12-15 Annual General Meeting.

                                    Council directed that this matter be referred to the January 4, 2000, meeting, and that the resolutions submitted in 1999 be reviewed.

UBCM                         Notice of the Newly Elected Officials Seminar.

                                    Acknowledged

M. & A. Neil                A complaint concerning the sewer back-up caused by the failure of #2 lift station on December 16, 1999.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That a “Without Prejudice” offer to compensate Mr. & Ms. Neil for the loss of the rug be made, along with a letter explaining the circumstances of the incident and the Village’s actions taken as a consequence.

                                    CARRIED

Montrose School       Copy of a letter from Principal Richard Dodds to the Chair of School District #20 concerning the wording of some questions on the community school questionnaire.

                                    Acknowledged

SD #20                        Copy of a memorandum from School Superintendent P. Dooley to the chair of School District #20 in response to Principal Dodds’ letter.

                                    Acknowledged

USL                              Copy of a letter from A. Neilson-Welch of Urban Systems Ltd. in response to the letter from Principal Dodds and the memorandum from School Superintendent Dooley.

                                    Acknowledged

                                    Reports & Memoranda

General Matters       Deputy Clerk - report on garbage collection, Christmas Office hours, Christmas tree disposal, Lions’ Club donation, aerial photography, Council pictures, and Source notices.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Dostaler

a)     That the traditional winter garbage pick-up locations be established as the permanent garbage pick-up location, and

b)     that the seasonal switch in garbage pick-up locations be abandoned, and

c)     that all affected property owners be notified accordingly.

                                    CARRIED

 

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the Village Office remain closed from December 27, 1999, to December 31, 1999, inclusive, and that the Office reopen for regular business on January 3, 2000.

                                    CARRIED

                                    Councillor Stone offered to make arrangements for individual Council pictures, and that a group picture by Larry Doell be purchased for display in the foyer.

Wells (electrical)        Administrator – a memorandum with recommendations on a report submitted by Guido & Associates concerning the electrical system for the well pumps.

                                    Council directed that the matter be referred for consideration to the first regular meeting in March 2000.

Hydrants                     Administrator – a memorandum with recommendations for the negotiation of a fire hydrant rental agreement with the Regional Fire Service.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That a rental agreement for the fire hydrants be drafted.

                                    CARRIED

School Committee   Administrator – copy of e-mail transmission to School Superintendent Dooley concerning the agenda for the January 5, 2000, Future Use Committee.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Dostaler

                                    That the Board of School District #20 be requested to hold a special meeting to determine the Board’s position regarding the announced June 2000 closure of the Montrose School.

                                    CARRIED

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Dostaler

                                    That the January 5, 2000 Future Use Committee meeting be postponed until after the School Board has made a decision on providing public elementary education in Montrose.

                                    CARRIED

Orientation                Administrator – draft governance section for the Council Orientation Manual.

                                    Council endorsed the changes to the Governance section of the Council Orientation Manual.

Wells (capacity)        Precision Service & Pumps Inc. – a report on the well maintenance work completed in October 1999.

                                    Acknowledged

Lift Stn. #2                  Urban Systems Ltd. – a report on the December 16, 1999, overflow incident.

                                    The administrator was directed to investigate the call-out system, and to submit a report.

Y2K                              Deputy Clerk – a request from PEP Coordinator Wenman for location notice of Village officials for the transition period to the New Year.

                                    Acknowledged

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of FORTY-FOUR THOUSAND AND TWO HUNDRED TWENTY-SIX dollars and SEVENTY-SEVEN cents ($44,226.77) in total be approved:

                                    Cheques #3826-3862 inclusive                                         $  44,226.77

                                    TOTAL NET CURRENT EXPENDITURE                                  $  44,226.77

                                    CARRIED

                                    Bylaws

#557                           Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Bylaw #557, cited as the Council Meeting Procedures Bylaw (2000) be now introduced and read a first time.

                                    CARRIED   

#557                           Moved by Councillor Benzer

                                    Seconded by Councillor Stone

                                    That Bylaw #557, cited as the Council Meeting Procedures Bylaw (2000) having been given due and detailed consideration by Council, be now read a second and third time.

                                    CARRIED   

                                    Policies

#7130                         Moved by Councillor Parker

                                    Seconded by Councillor Dostaler

                                    That Policy #7130, being the Emergency Call-Out Policy, be confirmed as revised.

                                    CARRIED

                                    The administrator was directed to draft policy on Council-Executive relations, to be reviewed by Councillor Benzer before being presented to Council.

                                    Member Reports & Inquiries

Councillor Stone       Written reports on:

a)    RDKB Statutory Meeting of December 9, 1999;

b)    RDKB meeting schedule;

c)    MoTH meeting;

d)    Century Trunk draw at BV Library;

e)    Preparations for the next art gallery exhibit, to be opened at 6:30 p.m. on January 18, 2000;

f)      Reminder to consider nominations for Citizen of the Year by February 2000;

g)    Recommendation that a thank-you-letter be sent to Hall Printing for the personalized Council note pads;

h)    Recommendation that a thank-you-letter be sent to Mr. Ron Clarke and Dr. Sue Babensee for hosting the Village Christmas party.

Councillor Benzer      A written report on:

a)     Attendance at the Volunteer Fire Department’s Christmas party, with a recommendation that a thank-you-letter be sent;

b)     Issues relating to the Future Use Committee meeting;

c)     Appreciation to Councillor Stone for the Regional District report;

d)     Suggestion for issues to be considered at the strategic planning workshop.

Councillor Parker       A written report on:

a)     Community Consultative Group meeting of Dec/13/99;

b)     The need for soundproofing the Community Hall basement;

c)     Concern about the future of the Trail bottle depot;

d)     Appointment of Hans Korn to the Airport Advisory Committee;

e)     Notices of garbage pickup location change;

f)       The requirement for the annual WHMIS audit;

g)     Snow removal around recycling bins.

Councillor Dostaler   A verbal report on:

a)    Lift station problem, suggestion that a metal gear be installed in the power switch driver to replace plastic gear;

b)    Some lights repaired a couple of months ago, still faulty;

c)    Recommendation that streetlights be numbered/identified, to allow more precise repair orders and repair invoice inspection;

d)    The street light at the Third Street crosswalk should be repaired without delay;

e)    Question on past practice regarding Christmas gifts for staff.

Mayor Walsh              A verbal report on:

a)     Recommendation that new bases for the “Welcome to Montrose” signs be considered;

b)     MoTH to undertake a new traffic count, as the October 99 east-bound traffic count was faulty;

c)     Community Hall – Steve Crockett has been asked to give quote on redoing the upstairs floor;

d)     Community Hall roof still leaking slightly, needs reflashing;

e)     Need to repaint bathrooms and main entrance.

Administrator             A verbal report on the cashing of the Letter of Credit from Golden Acre Ventures Ltd. to complete the deficiencies of the performance agreement.

                                    The administrator was instructed to:

                                    a)   submit a draft policy on employee incentive.

                                    b)   check into costs to produce Montrose Council appreciation card.

                                    c)   check on reservations at Executive House in Victoria for UBCM Convention.

 

                                    Adjournment

                                    On a motion by Councillor Stone, the meeting adjourned at 9:35 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #26-99 of Council held on December 21, 1999.

 

 

 

 

              _________________________                                       _________________________

                                       Mayor                                                                                              Clerk