THE CORPORATION OF THE VILLAGE OF MONTROSE

 

REGULAR MEETING #08-00

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on April 4, 2000.

Present:                      Mayor M. Walsh

                                    Councillor A. Benzer

                                    Councillor R. Dostaler

                                    Councillor G. Parker

                                    Councillor P. Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

Agenda                     Moved by Councillor Parker

                                    Seconded by Councillor Dostaler

                                    That the revised agenda for Regular Meeting #08-00 be adopted as circulated.

                                    CARRIED

                                    Delegations

L. Soligo & Assoc.      Presentation by Ms. L. Lymbery, CA with the firm of L. Soligo & Associates Ltd., presenting the 1999 audited statements for the Village of Montrose.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That the firm of L. Soligo & Associates Ltd. be retained as auditors for the Council of the Village of Montrose for the year 2000.

                                    CARRIED

                                    Minutes

Meeting #06-00        Moved by Councillor Dostaler

                                    Seconded by Councillor Benzer

                                    That the minutes of Regular Meeting #06-00 of March 21, 2000, be adopted as circulated.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the Consent Calendar including:

(1)     On-Line Financing & Leasing Corp.;

(2)     MFA – Leasing Program;

(3)     UBCM – In The House, and

(4)     March Bylaw Enforcement Report

                                    be accepted as circulated.

                                    CARRIED

                                    Motions & Submissions

                                    Nil

                                    Referrals From Prior Meetings

Matthes Design         Design for a new entry to the Village Office.

                                    Referred to the next meeting.

Bingham-Whyte        Cost estimate for the repainting of the Public Works Building and the Village Office.

                                    Referred to the next meeting

PG Task Force           Appointment of Playground Equipment Task Force members.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Dostaler

                                    That Maureen Klit, Shelley Morris, Loren Koerber, Brian Pipes, Dan Mailey, Dale Costanzo be appointed to the Playground Equipment Task Force.

                                    CARRIED

                                    Moved by Councillor Parker

                                    Seconded by Councillor Benzer

                                    That the terms of reference for the Playground Equipment Task Force be amended to provide for a Parks & Playground Equipment Task Force.

                                    CARRIED

                                    Correspondence

Mining Association   A request to proclaim May 8-13, 2000 Mining Week in B.C.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Benzer

                                    That the week of May 8 to May 13 be proclaimed Mining Week in B.C. and that the proclamation be added to the schedule of Policy #0630.

                                    CARRIED

BC Youth Center      Request for financial support for the Beaver Valley Youth Center.

                                    The request was tabled pending receipt of a grant application in the form required by Council.

L. Soligo & Assoc.      Management letter with recommendations from the auditor on accounting relating issues of concern.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Dostaler

                                    That the auditor’s management letter be accepted and that the administrator submit a report on the implementation of the auditor’s recommendations.

                                    CARRIED

Hands Across             Request for the proclamation of April 29, 2000, as “Trans Canada Trail Relay” and “Hands Across Columbia Valley” Day.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That April 29, 2000, be proclaimed Trans Canada Trail Relay and Hands Across Columbia Valley day.

                                    CARRIED

Cominco                    Invitation to attend the Eco-Risk Assessment Workshop on April 18, 2000.   Acknowledged

                                   

KBCHSS                       1999 Drinking Water Assessment Reports for Community Water Systems.

                                    Acknowledged

Municipal Affairs       News Release reporting the unconditional municipal grants to be paid in 2000.

                                    Acknowledged

BV Nursery School    Request to waive the rental rate for the Community Hall for a May 20 garage sale.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Benzer

                                    That the Community Hall rental rate for the BV Nursery School garage sale on May 20, 2000 be waived.

                                    CARRIED

RDKB                           Request for a position on continued participation in the regional building inspection service.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Council’s intent to renew the building inspection services contract be confirmed.

                                    CARRIED

B. Marrandino            Request for burning permit at 1010 12th Avenue.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the request for permission to burn dried grass be granted subject to an agreement being reached with the immediate neighbours who may be affected by the smoke.

                                    CARRIED

                                    Reports & Memoranda

Water Meters            Urban Systems Ltd. – Proposal for a work plan and budget for the preparation of a discussion paper on water meter technology.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Dostaler

                                    That the Urban Systems Ltd. proposal of March 24, 2000, for a 3-task project leading to a discussion paper on water meter technology be accepted with a budget of $1,350 plus GST.

                                    CARRIED

Water System            Urban Systems Ltd. – Proposal for a work plan and budget for the engineering work to link the two water storage tanks.

                                    Moved by Councillor Benzer

                                    Seconded by Parker

                                    That the Urban Systems Ltd. proposal of March 24, 2000, to engineer a link between the two water storage tanks be accepted with a budget of $1,900 plus GST.

                                    CARRIED

Christie Road             Administrator – Memorandum with recommendations concerning winter road maintenance on Christie Road beyond the municipal boundaries.

 

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Stone

                                    That an agreement be negotiated with the Ministry of Transportation and Highways for snow removal on the Christie Road access immediately adjacent to the municipal boundaries, and that a snow easement be negotiated with the owner of Lot “A” (Ms. N. Wolff).

                                    CARRIED

Financial Plan            Administrator – Memorandum with support documents on a draft agenda for the April 8, 2000, Financial Plan Workshop.

                                    Acknowledged

General Matters       Deputy Clerk – Memorandum reporting on:

a)     Report to RCMP on speeding complaints on 7th & 8th;

b)     Proclamation of Building Safety Week;

c)     MIA Recreation Inspection seminars;

d)     Problems with garbage being dumped at the recycling depot;

e)     Miscellaneous matters of general interest.

                                    Acknowledged

                                    Council directed the administrator to have speed signs installed on 7th & 8th, as per RCMP recommendation.

                                    Council recommended that a public works staff member attend the May 6 seminar on playground inspections in Nelson.

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of FOUR THOUSAND NINE HUNDRED TWENTY-FIVE dollars and SEVENTY-EIGHT cents ($4,925.78) in total be approved:

                                    Cheques #3280-3286 inclusive                                         $    4,925.78

                                    TOTAL NET CURRENT EXPENDITURE                                  $    4,925.78

                                    CARRIED

                                    Bylaws

#560                           Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That Bylaw #560, cited as the “DCC Expenditure Bylaw”, having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

#563                           Moved by Councillor Benzer

                                    Seconded by Councillor Dostaler

                                    That Bylaw #563, cited as the “2000 Property Tax Rate Bylaw”, be now introduced and read a first time.

                                    CARRIED

 

 

                                    Policies

#0630                         Moved by Councillor Dostaler

                                    Seconded by Councillor Benzer

                                    That policy #0630, being the Proclamation Policy, be confirmed unchanged.

                                    CARRIED

                                    Member Reports & Inquiries

Councillor Stone       A written report on:

a)     KBR Hospital District budget and loan bylaw;

b)     Transfer of the pool lands to Montrose;

c)     RDKB recreation budget deliberations;

d)     Handy-Dart services;

e)     RDKB Finance & Personnel matters;

f)       Evelyn Pontius to be the next Village Office Gallery exhibitor;

g)     Volunteer Appreciation Reception;

h)     Sprinkling system for the north side of the hall;

i)        Village financial matters.

Moved by Councillor Benzer

Seconded by Councillor Stone

That members of Council and employees, and their spouses, be invited to the Larry Fitzpatrick long service appreciation dinner, and that the cost be shared equally by the Village of Montrose and Sooann Holdings Ltd.

CARRIED

Councillor Benzer      A verbal report on:

a)     Telus has repaired damaged manholes;

b)     Village Office upgrade meeting will be held shortly;

c)     Meeting with Christie Road neighbourhood on snow plowing;

d)     1996 RDKB information on recycling depot.

Councillor Parker       A verbal report on:

a)     Montrose Hall rental charge for search & rescue storage;

b)     Presentation to be made by Mr. Bill Wenman to RDKB for regional emergency service.

Councillor Dostaler   A verbal report on:

a)     The replacement of poles on 11th Ave by Telus;

b)     Sand accumulation on boulevards at 3rd & 10th;

c)     Need to remove the swimming pool sign pole and cement pillar at 3rd & 10th.

Meeting Extension    Moved by Councillor Benzer

                                    Seconded by Councillor Dostaler

                                    That the meeting be extended for 15 minutes.

                                    CARRIED

Mayor Walsh              A verbal report on:

a)     Complaints received about the street sweeping program;

b)     Complaints received about the garbage pickup location;

c)     The need to have Ball Park ready for the April 15th weekend;

d)     Notice of absence from the April 18, 2000, meeting.

Administrator             No report.

                                    Adjournment

                                    On a motion by Councillor Parker, the meeting adjourned at 10:10 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #08-00 of Council held on April 4, 2000.

 

              _________________________                                       _________________________

                                       Mayor                                                                                              Clerk