THE CORPORATION OF THE VILLAGE OF MONTROSE

REGULAR MEETING #10-01

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on April 3, 2001.

Present:                      Mayor M. Walsh

                                    Councillor A. Benzer

                                    Councillor R. Dostaler

                                    Councillor G. Parker

                                    Councillor Stone

                                    Administrator A. Carrel

Absent:                      Nil

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

Agenda                     Moved by Councillor Benzer

                                    Seconded by Councillor Dostaler

                                    That the agenda for Regular Meeting #10-01 be adopted as circulated.

                                    CARRIED

                                    Delegations

                                    Nil

                                    Minutes

Meeting #09-01        Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the minutes of Regular Meeting #09-01 of March 20, 2001, be adopted as circulated.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Dostaler

                                    That the Consent Calendar including:

1)      Municipal Affairs – Managing Change;

2)      Animal Pound Services – Request for Proposals;

3)      BV Public Library – Minutes & Annual Report;

4)      SD #20 – Minutes of March 19, 2001;

5)      Municipal Affairs – Small Community Protection Grant;

6)      Bylaw Enforcement Report – March;

7)      Telus – Expanded Calling Area

be accepted as circulated.

CARRIED

Council requested a report on the implementation of Bylaw #559.    

                                    Motions & Submissions

Mtrse Rec Com         Moved by Councillor Parker

                                    Seconded by Councillor Dostaler

                                    That Maureen Klit, Dawn Kew, Gay Ganzini, Bev Thatcher, Violete Gabert, Faye Woods, Mel Lozinski, and Carmela Mackay be appointed pursuant to Bylaw #566 to serve on the Montrose Recreation Commission.

                                    CARRIED

 

 

BV Rec Com             Moved by Councillor Parker

                                    Seconded by Councillor Benzer

                                    That Maureen Klit and Faye Woods be appointed pursuant to Bylaw #566 to serve on the Beaver Valley Recreation Commission.

                                    CARRIED

                                    Council directed that a letter of appreciation be sent to Ms. Nilla Mailey for her past services on the Beaver Valley Recreation Commission.

Mtrse Rec Com         Moved by Councillor Parker

                                    Seconded by Councillor Dostaler

                                    That Mayor Walsh be appointed pursuant to Bylaw #566 to serve on the Montrose Recreation Commission.

                                    CARRIED

                                    Referrals From Prior Meetings

Blue Box                      Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    That the Village of Montrose participate in the RDKB’s blue box program on the condition that the present recycling depot on 9th Avenue be removed from the community.

                                    CARRIED

                                    Councillor Dostaler voted in opposition to the motion.

CCERC                       MCCERC has expressed an interested in negotiating a lease for space in the Change Room Building. A lease agreement is to be drafted for consideration by both parties.

H2O Conservation    CMHC Household Guide to Water Efficiency and a household flyer were circulated for consideration by Council.

                                    Moved by Councillor Dostaler

                                    Seconded by Councillor Parker

                                    That the household flyer be revised by stipulating “every second day” sprinkling for automatic systems, and that the revised flyer be sent out to all Montrose mailbox holders.

                                    CARRIED

                                    Councillor Stone voted in opposition to the motion.

                                    Council requested information on copyright authorization for the circulation of articles from the CMHC booklet.

Volunteer Dinner      Suggested dates are Friday, November 30 or December 7, 2001.

                                    Council agreed by consensus to hold the dinner on Friday, December 7, 2001.

                                    Correspondence

RDKB Recreation       Request for comments on draft terms of references for Recreation Master Plan RFP.

                                    Members of Council will forward their comments to the Village Office on or before, Wednesday, April 11, 2001.                                                                                     

RDKB Growth St.        Invitation to a Regional Growth Strategies Workshop at the Trail Terra Nova Hotel on May 3, 2001, at 4:30 p.m.

                                    All members of Council will attend.

City of Nelson            Request for an expression of support for the Nelson and District Community Centre Project.

                                    Acknowledged

BV Citizen/Year         Request from the Beaver Valley Citizen of the Year Committee for a contribution of $100 toward the May 25, 2001 Award event.

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Dostaler

                                    That Council respond to the request pursuant to the precedent set in 2000.

                                    CARRIED

Senior Citizens           Invitation to attend the opening ceremonies of the B.C. Senior Citizens’ Association AGM and Convention at 9:00 a.m. on Friday, May 4, 2001.

                                    Acknowledged

BCWWA                     Information on the potential for contamination of municipal water systems.

                           Acknowledged

                                    REPORTS & MEMORANDA

Paving Tender           Administrator – Memorandum with recommendations for a 2-year paving contract tender.

                                    Moved by Councillor Dostaler

                                    Seconded by Councillor Benzer

                                    That Council issue a 2-year tender for the 2001 and 2002 projects listed in the 10-year paving plan.

                                    CARRIED

Office Entry Way      Administrator – Memorandum with recommendations for a proposal call for the office entry way capital project.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Dostaler

                                    That a public proposal call be issued for the Village Office Entry Way project.

                                    CARRIED.

Misc Matters              Deputy Clerk – memorandum concerning:

a)     date of the second April regular meeting of Council;

·        Council directed that the meeting be held at the regular date of April 17, 2001.

b)     date for the volunteer appreciation dinner; Dec/7/01

·        Council directed that the volunteer dinner be held on Friday, December 7, 2001.

c)     the Village’s original gavel;

·        Council directed that the history of the gavel be researched, and that display case for the safekeeping of the gavel be considered.

d)     fund raising for Montrose citizen Bryan Gay, missing in Alaska.

Moved by Councillor Dostaler

Seconded by Councillor Benzer

That the Village contribute $100 to Bryan Gay search fund.

CARRIED

Change Room          Report from Northom engineering and Construction Ltd. concerning the necessary repairs to the Change Room Building roof.

 

 

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Dostaler

                                    That Matthes Building Design Inc. be requested to prepare a public tender for the repair of the Change Room Building roof for ratification by Council.

                                    CARRIED

Community Hall        Report from Matthes Building Design Inc. concerning the acoustics of the lower hall space.

                                    The matter was referred for consideration after the evaluation of the new wall panel samples.

Comm Hall Deck       Report from Matthes Building Design Inc. concerning the extension of the Community Hall deck.

                                    Moved by Councillor Dostaler

                                    Seconded by Councillor Parker

                                    That Matthes Building Design Inc. be requested to prepare a public tender for the extension of the Community Hall deck, without roof, for ratification by Council.

                                    CARRIED

Memorial Park           Report from Matthes Building Design Inc. concerning the Memorial Park design and construction project.

                                    Consideration of the Memorial Park project was referred to the regular meeting of May 1, 2001.

Walkways                   Report from Urban Systems Ltd. concerning the cost of asphalt, concrete, stamped concrete and concrete unit paving stones for walkways.

                                    Council requested information on the cost per m² for stamped asphalt.

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

#4573 - 4593              Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of NINETEEN THOUSAND SIX HUNDRED AND NINETY-SEVEN dollars and SIXTY-SEVEN cents ($19,697.67) in total be approved:

                                    Payroll direct deposits and cheques #4573 -4593         $  19,697.67

                                    TOTAL NET CURRENT EXPENDITURE                                  $  19,697.67

                                    CARRIED

                                    Bylaws

#574                           Moved by Councillor Parker

                                    Seconded by Councillor Dostaler

                                    That Bylaw #574, cited as the “2001 Property Tax Rate Bylaw,” be now introduced and read a first time.

                                    CARRIED

                                    Policies

#6240                         Council requested a revised draft policy to provide for a municipal catalogue of park amenities offered at fixed prices.

 

 

                                    Member Reports & Inquiries

Councillor Stone       A written report on:

a)     the RDKB’s Growth Strategies Workshop of May 3, 2001;

b)     the Village Office Gallery program and the inclusion of Warfield and Montrose in the Tri-Cities Artwalk program.

c)     the Community Awards pictures for the Community Hall;

d)     the MES Science Fair, and

e)     the Seniors’ Dinner.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That the Village purchase a $20 ad in the Artwalk brochure.

                                    CARRIED.

Councillor Benzer      A verbal report on:

a)     CCERC activities and their negotiations with SD #20.

Councillor Parker       A verbal report on:

a)     Proposed meeting of the Crime Prevention Program Officer and the Beaver Valley police consultative group.

Councillor Dostaler   No report.

Mayor Walsh              A verbal report on:

a)     the need to publish a quarterly newsletter;

b)     proposal to involve the Lions Club in the bulletin board relocation project;

c)     building inspector’s requirements for the ball diamond storage shed;

d)     the Easter Egg Hunt scheduled for April 14, 2001;

e)     the Trail walk on Wednesday, April 4, 2001 at 3:30 p.m.

f)       that Councillor Parker recall the Parks Task Force to review their recommendations in light of additional playground equipment information received.

Administrator             A written report on:

a)     MFA Financial Forum;

b)     Townhall meeting date.

·        Council set Wednesday, May 16, 2001, 7:00 p.m., for the next townhall meeting.

                                    Adjournment

                                    On a motion by Councillor Dostaler the meeting adjourned at 9:10 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #10-01 of Council held on April 3, 2001.

 

 

         ______________________________                              ______________________________

                                       Mayor                                                                                              Clerk