THE CORPORATION OF THE VILLAGE OF MONTROSE

REGULAR MEETING #13-01

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on May 15, 2001.

Present:                      Mayor M. Walsh

                                    Councillor A. Benzer

                                    Councillor G. Parker

                                    Councillor Stone

                                    Administrator A. Carrel

Absent:                      Councillor R. Dostaler

                                    Call to Order

                                    Mayor Walsh called the meeting to order at 7:00 PM.

                                    Agenda

Agenda                     Moved by Councillor Benzer

                                    Seconded by Councillor Parker

                                    That the revised agenda for Regular Meeting #13-01 be adopted as circulated.

                                    CARRIED

                                    Delegations

 Auditor                      Ms. L. Lymbery, Soligo & Associates, presented the audited financial statements for the year 2000 to Council.

                                    Minutes

Meeting #12-01        Moved by Councillor Benzer

                                    Seconded by Councillor Stone

                                    That the minutes be corrected changing the phrase”… to the next meeting …” in the Blue Box resolution on page 1 to “… indefinitely …” and that the minutes of Regular Meeting #12-01 of May 1, 2001, be adopted as corrected.

                                    CARRIED

                                    Consent Calendar

                                    Moved by Councillor Parker

                                    Seconded by Councillor Stone

                                    That the Consent Calendar including:

(1)        April Bylaw Enforcement Report;

(2)        Telus – Local calling area expansion update;

(3)        Drinking water protection plan summary of input received;

(4)        UBCM – In the House / Member Release, and

(5)        SD #20 – Board Minutes of April 17, 2001

                                    be accepted as circulated.

                                    CARRIED                                                                                                       

                                    Motions & Submissions

                                    Nil

                                    Referrals From Prior Meetings

Blue Box                      A decision on participation in RDKB’s blue box program to be considered when additional financial information is available.

Bulletin Board             A decision on the relocation of Post Office bulletin board to be considered when a response to Council’s relocation proposal has been received from the Post Office.

Park Bldg.                   The Mayor and Councillor Benzer examined the draft tender documents and reported their recommendations. Councillor Benzer will meet Matthes Building Design Inc. to review recommended changes to tender specifications.

Seniors                        Response to the Seniors Helping Seniors initiative was low; only 14 questionnaires out of 105 were returned.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That Council offer administrative assistance from the Village, should citizens wish to establish a “Seniors Helping Seniors” style service in Montrose.

                                    CARRIED

                                    Correspondence

9-1-1                            Draft resolution from the RDKB for municipal participation in the 911 emergency call program.

                                    Moved by Councillor Stone

                                    Seconded by Councillor Benzer

                                    Whereas the Council of the corporation of the Village of Montrose wishes to participate in a 9-1-1 Emergency Communications System to serve the Cities of Grand Forks, Greenwood, Rossland, and Trail, and the Villages of Midway, Warfield, Montrose, and Fruitvale, and electoral areas ‘A’, ‘B’, ‘C’, ‘D’, and ‘E’ of the Regional District of Kootenay Boundary;

                                    And whereas the Council of the Corporation of the Village of Montrose has received a copy of the Regional District of Kootenay Boundary/Regional District of Central Kootenay 9-1-1 Feasibility Study dated April 2001 as prepared by R.K. Wells and Associates, and financial and legislative reports prepared by regional district staff;

                                    And whereas the Council of the Corporation of the Village of Montrose wishes to participate in a 9-1-1 Emergency Communications System to serve the Regional District of Kootenay Boundary and Regional District of Central Kootenay at an annual cost estimated at two million one hundred thousand dollars ($2,100,000) in the year 2002 and seven hundred thousand dollars ($700,000) in subsequent years to be collected pursuant to section 803(1)(a) of the Local Government Act based on the Hospital District assessment;

                                    Therefore be it resolved that the Council of the Corporation of the Village of Montrose hereby consent to the adoption of Regional District of Kootenay Boundary Bylaw No. 1152, being a bylaw to establish a service to provide a 9-1-1 Emergency Communications System for the Regional District of Kootenay Boundary.

                                    CARRIED

GTCHC                       Invitation from the Greater Trail Community Health Council to the May 24, 2001, “Celebrating Seniors” event.

                                    Acknowledged

820 – 12th Ave           Approval B. and F. Woods to proceed with a land exchange for the purpose of correcting encroachments on 820 – 12th Avenue.

                                    Acknowledged

Emerg. Serv.              Notice from the Minister of Social Development and Economic Security on the Emergency Social Services.

                                    Acknowledged

BV Citizen                  Invitation from the Beaver Valley Citizen of the Year Committee to the May 25, 2001, presentation of the 2001 award.

                                    Acknowledged

                                    REPORTS & MEMORANDA

Waste Mgmt             Administrator – memorandum on the cost and funding sources of waste management services from 1998 to 2001.

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Parker

                                    That Council participate in the RDKB blue box program to the end of the current RDKB recycling contract, and that Council reassess the terms and conditions for a recycling program in Montrose beyond that term.

                                    DEFEATED

                                    The administrator was directed to prepare a cost and source of funding breakdown for submission to the RDKB prior to consideration of the Montrose participation in the program.

Animal Pound           Administrator – memorandum with analysis of response to Warfield-Montrose animal pound proposal call and confirmation of Warfield approval of the SPCA proposal.

                                    Moved by Councillor Parker

                                    Seconded by Councillor Benzer

                                    That, on the basis of the costs of the service, Council reject both the SPCA and the Mykietyn animal pound proposals.

                                    CARRIED

Strategic Plan            Administrator – memorandum with recommendation to extend the 2000 strategic plan to 2001.

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Stone

                                    That the 2000 Strategic Plan be extended to 2001.

                                    CARRIED

                                    Moved by Councillor Stone

                                    Seconded by Councillor Parker

                                    That a Strategic Planning Workshop be scheduled for October.

                                    CARRIED

Water Tank                Administrator – memorandum with recommendation to allocate funds from the water capital program for the repainting of the water storage tank.

                                    Council requested paint specifications, colour options, cost breakdown from Kootenay Powder Coating Ltd.

Townhall Meeting     Administrator – draft agenda for the May 30, 2001, townhall meeting.

                                    Council requested a water consumption bar chart.

Water Use                  Water consumption record to the end of April 2001.

                                    Acknowledged

Shop Signs                  Administrator – memorandum with suggested terms for a proposal call for new signs for the public works shop and fire hall.

                                    Council determined that the workshop sign wording should be “Public Works – Village of Montrose” and directed that the Fire Department be consulted on the wording for the fire hall sign, and that the proposal call be issued.

Trail Project                Draft sketch with proposed alignment of parking areas and crosswalks for the trail network from the Community Hall to the Post Office.

                                    Acknowledged

Misc. Matters             Deputy Clerk – reports and recommendation concerning:

a)     Suggestions for gifts to high school graduates;

b)     Awning for Family Fun Day;

c)     Water testing

d)     School Signs

e)     Community Hall floors;

f)       Park equipment inspection by MIABC.

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Parker

                                    That T-shirts with the Montrose emblem be procured for the 2001 graduating class, and

                                    that an additional 10 T-shirts with the Montrose emblem and “Montrose Rec” on the back be procured for the Montrose Recreation Commission, and

                                    that Montrose pens be procured, and

                                    that each 2001 graduates be given a letter, a T-shirt, a Montrose pin, and a Montrose pen.                                                                                                                        

                                    CARRIED

                                    Financial matters

Accounts Payable   Moved by Councillor Stone

#4638-4654                Seconded by Councillor Parker

                                    That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of NINETEEN THOUSAND THREE HUNDRED AND EIGHTY-SEVEN dollars and TWENTY-SEVEN cents ($19,387.27) in total be approved:

                                    Cheques #4638-4654                                                        $  19,387.27

                                    TOTAL NET CURRENT EXPENDITURE                                  $  19,387.27

                                    CARRIED

                                    Bylaws

#573                           Moved by Councillor Benzer

                                    Seconded by Councillor Parker

                                    That Bylaw #573, cited as the “11th Avenue & 6th Street Exchange Bylaw,” be introduced and read a first time.

                                    CARRIED

 

 

 

#574                           Moved by Councillor Parker

                                    Seconded by Councillor Benzer

                                    That Bylaw #574, cited as the “2001 Property Tax Rate Bylaw,” having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                                    CARRIED

                                    Policies

#2540                         Moved by Councillor Stone

Seconded by Councillor Parker

That Policy #2540, being the Employee Service Recognition Policy, be confirmed unchanged.

CARRIED

#5600                         Moved by Councillor Stone

Seconded by Councillor Benzer

That Policy #5600, being the Water Conservation Policy, be expanded to provide for weekly consumption records from May to September, and monthly consumption records for the balance of the year, and the policy be adopted as amended.

CARRIED

                                    Member Reports & Inquiries

Councillor Stone       A written report on:

a)     Request for a copy of the Council Policy Index for members of Council;

b)     Reference by the RDKB to an agreement including the Village of Montrose for playing field fees and improvements;

c)     Seniors Helping Seniors initiative;

d)     Donation of forsythia bushes from the MES Kindergarten class;

e)     Personnel change at BK Radio

f)       Montrose involvement in plan for ball park

Councillor Benzer      A verbal report on:

a)     CCERC Kim Mandoli is coordinator;

b)     Preparations for CCERC garage sale/open house event;

c)     Trail Silver City Days Bocce tournament;

d)     SD #20 Education Heritage Project.

                                    Moved by Councillor Benzer

                                    Seconded by Councillor Parker

                                    That Council issue a letter of support for the SD #20 Education Heritage Project.

                                    CARRIED

Councillor Parker       A verbal report on:

a)     community policing group meeting;

b)     consideration for night closure regulation for parks;

c)     playground equipment installation schedule.

Councillor Dostaler   No report.

Mayor Walsh              A verbal report on:

a)     requesting Matthes Building Design Inc. to prepare a site plan for the location of playground equipment;

b)     need for completing the clean up of the property next to the Village Office;

c)     sending letters to residents adjacent to Montrose park asking property owners not to dump yard waste in the  park area;

d)     Montrose Recreation Commission meetings and events;

e)     Frustration with the slow completion of the works building painting project;

f)       Summer student hiring program;

g)     Consideration in the 2002 budget for a 4-month summer student position paid from municipal funds.

Administrator             Verbal report on:

a)     bids for playground equipment received, to be analyzed and presented to Council at the next meeting;

b)     bids for office renovations received and to be presented to Council at the next meeting.

                                    Adjournment

                                    On a motion by Councillor Parker the meeting adjourned at 9:25 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #13-01 of Council held on May 15, 2001.

 

 

         ______________________________                              ______________________________

                                       Mayor                                                                                              Clerk