THE CORPORATION OF THE VILLAGE OF MONTROSE

REGULAR MEETING #19-01

A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on August 21, 2001.

Present:                         Mayor M. Walsh

                        Councillor G. Parker

                        Councillor A. Benzer

                        Administrator A. Carrel

Absent:                        Councillor R. Dostaler

                        Councillor P. Stone

                        Call to Order

                        Mayor Walsh called the meeting to order at 7:00 PM.

                        Agenda

Agenda                        Moved by Councillor Parker

                        Seconded by Councillor Benzer

                        That the Agenda for Regular Meeting #19-01 be adopted as revised.

                        CARRIED

                        Delegations

Urban Systems Mr. Peter Gigliotti of Urban Systems Ltd. presented a proposal for a water supply management planning program.

                        The proposal was referred to next meeting for a decision.

                        Minutes

Meeting #18-01 Moved by Councillor Parker

                        Seconded by Councillor Benzer

                        That the minutes of Regular Meeting #18-01 of July 17, 2001, be adopted as circulated.

                        CARRIED

                        Consent Calendar

                        Moved by Councillor Benzer

                        Seconded by Councillor Parker

                        That the Consent Calendar including:

(1)         Teck Corporation Second Quarter Report;

(2)         Teck Corporation Lay-Off Notices

(3)         BC Corps July Bylaw Enforcement Report;

(4)         RDKB July Building Inspection Report;

(5)         JEPP Emergency Plan Grant;

(6)         KBCHSS – Safe Drinking Water Regulations;

(7)         Telus Community Innovation Fund;

(8)         Hospital Employees’ Union response;

(9)         Hon. S. Santori, Notice of Office Location;

(10)     Misc. UBCM Items;

(11)     RDKB Board Minutes June 28, 2001;

(12)     RDKB Commission Minutes July 17, 2001;

(13)     MIA Risk Management Tidbits, and

(14)     Minister of Community Services – Grant approval

                        be accepted as circulated.

                        CARRIED

                        Motions & Submissions

                        Nil

                        Referrals From Prior Meetings

UBCM Small Talk Forum – request for issues.

                        Council directed that the provision of animal control be raised.

Waste Mgmt Response from the Waste Management Coordinator to confirm waiving of fees for the deposit of compostable material. A pilot service is to be provided on the last Tuesday of August, September, and October.

                        Correspondence

MIA AGM Notice of voting delegates for the September 25, 2001, Annual General Meeting.

                        Acknowledged

CHILD Foundation Request for participation in the September 20, 2001, Subway Day for CHILD.

                        Acknowledged

Premier’s Invitation An invitation from the Premier to attend the Government of B.C. Reception at the UBCM on September 26, 2001.

                        Acknowledged

BC SPCA A request for community input regarding the services of the B.C. SPCA.

                        Council requested a draft response for consideration at the next meeting.

RDKB Response to Council’s request for information on the introduction of the blue box recycling program.

                        Acknowledged

Fire Service Tax A request from the City of Surrey for support of the Fire Services Insurance Tax resolution at the UBCM.

                        Acknowledged

PEP Notice of the Emergency Management Training program course schedule for the next six months.

                        Acknowledged

Landfill Ban Copy of correspondence from the Village of Warfield to the RDKB on the announced landfill ban.

                        Moved by Councillor Benzer

                        Seconded by Councillor Parker

                        That Montrose support for the Village of Warfield position.

                        CARRIED

AKBM Resolutions First call deadline for AGM resolutions set at September 15, 2001.

                        Referred to the next regular meeting.

Gas Franchise Response from the District of Salmon Arm with a recommendation to circulate the Montrose position to the UBCM membership.

                        Acknowledged

TRHF Letter of appreciation for the support and participation in the Adam Deadmarsh Charity Golf Classic.

                        Acknowledged

Cancer Society A request from the Canadian Cancer Society for the purchase of daffodil bulbs to support the society.

                        Refer to Councillor Stone

Steps Dance Co. A request for financial assistance from the Steps Dance Company.

                        Referred to the Community Chest

CBT A request from the Columbia Basin Trust to inform members of the provincial government of the Columbia Basin Trust’s activities in and value to the area.

                        Acknowledged

Premier Advice from the Premier concerning arrangements for meetings with members of Cabinet during the UBCM Convention.

                        Acknowledged

FCM A request from the Federation of Canadian Municipalities for support of the Air Quality Policy Resolutions.

                        Acknowledged

Speaker An invitation from the Speaker of the BC Legislature to submit questions to the Members of the Executive Council.

                        Acknowledged

UBCM Notice of introduction of the Community Charter Council Act.

                        Acknowledged

                        REPORTS & MEMORANDA

CCERC Funding A draft agreement to provide for a 3-year funding commitment from the Village for CCERC.

                        Moved by Councillor  Benzer

                        Seconded by Councillor Parker

                        That the Funding Agreement with CCERC be approved.

                        CARRIED

Dog Waste A staff report on dog waste bag dispenser systems in use in Kelowna and Whistler, and additional information found on the Internet.

                        Referred to the regular meeting of September 18th.

Capital Project R. Runzer, Urban Systems – a status report on current capital projects.

                        Acknowledged

CCERC J. Power, CCERC Chair – status on the CCERC search for appropriate liability insurance.

                        Acknowledged

Paving Administrator – a correction to the cost of the paving project reported on July 11, 2001.

                        Acknowledged

Trail Expansion Administrator – a memorandum with recommendations on the expansion of the walking trail through Montrose.

                        Referred to the next meeting

Water Study Administrator – notice of the final report on the Combined Water System Feasibility Study with a recommendation for a joint meeting with the Beaver Falls Water District.

                        Council directed that a meeting with Board of the Beaver Falls Water District be arranged to review the Water Study.

Policy #0330 Staff report on action taken under Policy #0330.

                        Acknowledged

Sander Box Administrator – a report on the proposal to replace the current sander insert with two sander boxes for the Village’s two plow trucks.

                        Acknowledged

Sander Truck Administrator – a report on the proposed acquisition of a new sander truck and the modification of the second truck at a total cost of $127,000.

                        Moved by Councillor Parker

                        Seconded by Councillor Benzer

                        That administrator submit firm proposal for trade-in of excess equipment and the lease of new winter road maintenance equipment.

                        CARRIED

Memorial Park Patricia Ostlund – a proposal for the design, construction supervision and maintenance specifications for Memorial Park.

                        Moved by Councillor Benzer

                        Seconded by Councillor Parker

                        That the Patricia Ostlund proposal for the design, construction supervision and maintenance specifications of Memorial Park be approved.

                        CARRIED

Matthes Matthes Building Design Inc. – a design for the new deck and site layout for the Community Hall east entry.

                        Council directed that the plan be revised to allow truck access to the lower entry level.

                        Financial matters

Accounts Payable Moved by Councillor Benzer

#4776-4812                        Seconded by Council Parker

                        That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of TWO HUNDRED AND SIXTY-NINE THOUSAND FIVE HUNDRED AND SIXTY-FIVE dollars and THIRTY-TWO cents ($269,565.32) in total be approved:

                        Payroll direct deposits and cheques #4776-4812 $ 269,565.32

                        TOTAL NET CURRENT EXPENDITURE $ 269,565.32

                        CARRIED

                        Bylaws

#578 Moved by Councillor Parker

                        Seconded by Councillor Benzer

                        That Bylaw #578, cited as the Montrose Financial Plan 2001-2005 Amendment Bylaw be now introduced and read a first time.

                        CARRIED

                        Moved by Councillor Parker

                        Seconded by Councillor Benzer

                        That Bylaw #578, cited as the Montrose Financial Plan 2001-2005 Amendment Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.

                        CARRIED

#579 Moved by Councillor Benzer

                        Seconded by Councillor Parker

                        That Bylaw #579, cited as the 2002 Parcel Tax Assessment Roll Bylaw be now introduced and read a first time.

                        CARRIED

#577 Moved by Councillor Parker

                        Seconded by Councillor Benzer

                        That Bylaw #577, cited as the Parks Building Renovations Short-Term Loan Bylaw having been reconsidered and having met all prerequisites for final adoption, be now finally adopted, sealed and signed by the Mayor and the Clerk.

                        CARRIED

                        Policies

#6120 Council referred Policy #6120 to the next meeting.

#2730 Moved by Councillor Benzer

                        Seconded by Councillor Parker

                        That Policy #2730, being the Staff Evaluation Policy, be confirmed unchanged.

                        CARRIED

#6030 Moved by Councillor Benzer

                        Seconded by Councillor Parker

                        That Policy #6030, being the Parks Maintenance Policy, be confirmed unchanged.

                        CARRIED

                        Member Reports & Inquiries

Councillor Stone                        A written report on:

a)     RDKB selection of CBT grant applications,

b)     Public relations activities,

c)     Proposals for the staff and volunteer dinner

d)     Support for the trail expansion and memorial park design proposals,

e)     Funding requests for seniors programs from CCERC and the Home Support program.

                        Council asked that the proposed price for the staff and volunteer dinner be reviewed and referred to next meeting.

Councillor Benzer                        A verbal report on:

a)     Water pamphlets have been changed to Montrose,

b)     CCERC Office renovations progress,

c)     Third Street & 8th Avenue, vehicles and trailers parked on the street,

d)     Grass cutting in Viewmont Park addition,

e)     Maintenance crew doing a good job.

Councillor Parker A verbal report on:

a)     Maintenance of ball field (holes around sprinkler heads)

b)     Dust in the alleys.

Councillor Dostaler                        No report

Mayor Walsh                        A verbal report on:

a)     Playground equipment received, but not yet installed,

b)     Progress on playground projects,

c)     Flooring of the public area,

d)     Improvements to Montrose School,

e)     Disconnecting additional horsemen’s ground water services,

f)       Dog boarding alternatives to the SPCA,,

g)     Ball park fencing.

Administrator                        A verbal report on:

a)     Village of Montrose web page.

                        Adjournment

                        On a motion by Councillor Benzer the meeting adjourned at 9:20 p.m.

I hereby certify the preceding to be a true and correct account of the Regular Meeting #19-01 of Council held on August 21, 2001.

 

______________________________ ______________________________

                    Mayor                      Clerk